COMPANY DESCRIPTION
QuipAssist was built for the maintenance managers, facilities directors, and operations teams who know that unplanned equipment downtime costs more than any CMMS subscription — and that most maintenance management tools are either too expensive and complex for growing businesses or too limited to scale with their portfolio. We built QuipAssist to be the CMMS that actually gets used, from the first work order through enterprise-scale IoT monitoring.
PRODUCT DESCRIPTION
QuipAssist is a CMMS (Computerized Maintenance Management System) and equipment maintenance management platform for the AI era. We combine asset tracking, preventive and predictive maintenance scheduling, IoT sensor monitoring, AI-powered diagnostics, AI inventory forecasting, vendor management with performance scorecards, asset lifecycle planning with RUL and TCO analysis, purchase order management, offline PWA access, and SAML SSO — available across three tiers from a free plan through enterprise — for manufacturers, property managers, hotels, restaurants, healthcare facilities, retailers, government agencies, and any organization managing physical assets.
WHAT WE DO
QuipAssist gives maintenance teams, facilities managers, and operations leaders a single platform to track every asset, schedule every preventive maintenance task, log every repair, monitor equipment health via IoT sensors, manage vendor relationships, and forecast parts inventory and capital replacement — without the implementation complexity and cost of legacy enterprise CMMS platforms. Our AI diagnostics surface likely failure causes from symptom descriptions so technicians arrive with the right parts. Our IoT integration alerts managers before equipment fails rather than after. And our asset lifecycle planning tools give finance teams the data they need to make defensible capital replacement decisions.
KEY FEATURES
Asset and Equipment Management
Track every asset across all locations with full equipment profiles — make, model, serial number, installation date, warranty expiration, and maintenance history. Fleet tracking for vehicles and mobile assets. Parts inventory management with configurable minimum stock levels. Document storage for manuals, warranties, and compliance records. Three tiers: Free (1 location, 10 assets, 25 parts), Premium (10 locations, 500 assets, 1,000 parts), Enterprise (unlimited locations, assets, and parts).
Preventive Maintenance Scheduling
Create maintenance schedules based on calendar intervals, meter readings, or equipment runtime — whichever trigger fits each asset's maintenance requirements. Recurring maintenance tasks with automated scheduling so PMs never get missed when a technician is busy or a manager turns over. Equipment-specific checklists ensure every step is completed and documented. Visual calendar view for planning and capacity management.
Repair Tracking and Work Orders
Log and track repair tickets from initial report through diagnosis, parts procurement, repair completion, and closure. Multi-approver workflows for configurable approval chains on significant repairs. Downtime tracking linked to each repair so the total cost of downtime — including labor and production impact — is captured alongside parts and labor costs.
IoT Sensor Monitoring
QuipAssist integrates with IoT sensors to monitor real-time equipment health — temperature, vibration, pressure, runtime, and other parameters — with configurable alert rules that trigger notifications when readings exceed thresholds. WebSocket streaming delivers sensor data continuously so the equipment health dashboard reflects current conditions, not a snapshot from the last polling cycle.
AI Diagnostics
When a technician logs a repair ticket, QuipAssist's AI analyzes the symptom description against the asset's maintenance history and known failure patterns to suggest likely causes and recommended corrective actions. This reduces diagnostic time and the frequency of return visits when the wrong root cause is addressed first.
AI Inventory Forecasting
QuipAssist's AI analyzes historical parts consumption patterns to forecast inventory needs — recommending reorder quantities and timing to prevent stockouts on critical parts without excessive carrying costs on slow-moving inventory.
Vendor Management and Performance Scorecards
Maintain a complete vendor and contractor directory with contact management, document storage (COIs, W-9s, service agreements), and the ability to associate vendors with specific assets and work orders. Performance scorecards track vendor response time, completion quality, and cost over time so procurement decisions are based on demonstrated performance rather than relationships.
Asset Lifecycle Planning — RUL and TCO
QuipAssist calculates Remaining Useful Life (RUL) and Total Cost of Ownership (TCO) for every asset based on age, maintenance history, repair costs, and depreciation schedules. These metrics give maintenance managers and finance teams the data to make defensible repair-versus-replace decisions and build accurate capital replacement budgets.
Purchase Orders
Create and track purchase orders for parts and services directly in the platform — linked to the work orders and assets they support, with approval workflows, vendor confirmation tracking, and receipt documentation.
Offline PWA
The QuipAssist technician portal is a Progressive Web App that works offline — technicians can log repairs, update work orders, and complete checklists in areas without WiFi or cellular connectivity. Data syncs automatically when connectivity is restored.
SAML SSO and Role-Based Access
Enterprise customers authenticate through SAML SSO with their existing identity provider. Role-based access control with configurable roles and permissions ensures technicians, supervisors, managers, and executives see the data they need — and nothing they do not.
INDUSTRIES SERVED
Manufacturing and Industrial | Property Management and Real Estate | Healthcare and Hospitals | Hospitality and Hotels | Fleet Management | Food and Beverage | Retail | Government and Public Sector | Education | Energy and Utilities
WHAT MAKES US DIFFERENT
QuipAssist combines IoT sensor monitoring, AI diagnostics, AI inventory forecasting, vendor performance scorecards, and asset lifecycle planning with RUL and TCO analysis in a single CMMS platform — a combination typically available only in enterprise systems costing significantly more. A free tier with real functionality (10 assets, 25 parts, 1 location) allows small operations to start without a procurement process, while the Enterprise tier scales to unlimited assets, locations, and data history with SAML SSO and 10-year data retention. The offline PWA ensures field technicians can work without connectivity, which most cloud-based CMMS platforms cannot match.
Who Is the Company Behind QuipAssist?
