Swapste Reviews & Product Details

Swapste is workforce and rota software built specifically for independent hospitality businesses. It gives pubs, bars, restaurants and cafés one place to manage the day-to-day problems around staffing: rotas, cover, swaps, time off, attendance, payroll preparation and labour costs. Managers can create and manage weekly rotas, upload existing rota information, advertise shifts needing cover, approve staff swaps and direct swaps, manage holiday requests and track attendance issues such as lateness, sickness, no-shows and missing clock records. Staff can see their rota, view available shifts, request cover or swaps and receive notifications when changes are made. Swapste also includes GPS-assisted clock-in and clock-out verification. Location is checked when the employee clocks in or out; Swapste does not continuously track staff. For payroll preparation, managers can review confirmed hours, corrections and paid holiday information and export payroll-ready Excel reports. Smart Labour adds labour-cost planning. Managers can enter expected weekly sales and a target labour percentage, compare these against scheduled wage costs, and then enter actual sales to see confirmed labour performance once shifts have been resolved. Swapste is designed to remain simple enough for independent venues without stripping away the features managers actually need. Pricing is £24.99 per venue per month with unlimited staff. The first 30 days are free, there is no long-term contract, and initial rota setup and training are included. Target customer Best fit: Independent hospitality venues with roughly 5–50+ staff that want something more capable than spreadsheets and WhatsApp but simpler and more predictable than enterprise workforce software