# What is the best password manager for small businesses?

<p class="elv-tracking-normal elv-text-default elv-font-figtree elv-text-base elv-leading-base elv-font-normal" elv="true">As our team started adding more tools and logins, I found myself asking what is the best password manager for small businesses, especially when sharing credentials casually just stops working. At that point, it becomes less about storing passwords and more about who has access to what, and how easy it is to manage that over time. Tools in the<a class="a a--md" elv="true" href="https://www.g2.com/categories/password-manager"> </a><a class="a a--md" elv="true" href="https://www.g2.com/categories/password-manager">password manager software</a> space seem to approach that problem differently depending on team size and complexity.</p><p class="elv-tracking-normal elv-text-default elv-font-figtree elv-text-base elv-leading-base elv-font-normal" elv="true">A few that I kept coming across in that context:</p><ul>
<li>
<a class="a a--md" elv="true" href="https://www.g2.com/products/1password/reviews"><strong>1Password</strong></a> - Feels well thought out for teams, especially around shared vaults and access control.</li>
<li>
<a class="a a--md" elv="true" href="https://www.g2.com/products/lastpass/reviews"><strong>LastPass</strong></a> - Easier to get started with, particularly for smaller teams without dedicated IT support.</li>
<li>
<a class="a a--md" elv="true" href="https://www.g2.com/products/dashlane-password-manager/reviews"><strong>Dashlane</strong></a> - Adds security monitoring, which seems useful once password risk becomes a concern.</li>
<li>
<a class="a a--md" elv="true" href="https://www.g2.com/products/bitwarden/reviews"><strong>Bitwarden</strong></a> - More flexible and cost-effective, especially for teams that want more control.</li>
<li>
<a class="a a--md" elv="true" href="https://www.g2.com/products/keeper-password-manager/reviews"><strong>Keeper Password Manager</strong></a> - Strong on security and permissions, even for smaller organizations.</li>
</ul><p class="elv-tracking-normal elv-text-default elv-font-figtree elv-text-base elv-leading-base elv-font-normal" elv="true">If you’ve rolled one of these out in a small team, what ended up being harder than expected? Was it setting up access correctly, or getting people to actually use it consistently?</p>

##### Post Metadata
- Posted at: 7 months ago
- Author title: Marketing Executive
- Net upvotes: 1


## Comments
### Comment 1

&lt;p&gt;Could you also share how you got your team comfortable with actually using the password manager day to day? Was there any resistance initially?&lt;/p&gt;

##### Comment Metadata
- Posted at: 7 months ago
- Author title: Marketing Executive


#### Reply 1

From working with small businesses on IT and security, the tool choice is rarely the hard part. What usually goes wrong: 
(1) Getting everyone to use it. If the vault is optional, people keep passwords in browsers and spreadsheets. What works: the owner sets a cut-off date and IT moves shared logins (Microsoft 365 admin, bank portal, website, social accounts) into shared vaults first, so people need the vault to do their job. 
(2) Shared vault structure. One big “Shared” folder makes it hard to remove a leaver’s access later. Plan vaults by team from day one (Finance, Marketing, Admin). 
(3) Account recovery. Someone always forgets their master password, so turn on admin recovery before rollout.
(4) Offboarding. When someone leaves, check their shared access is removed and rotate the passwords they could see. 
(5) Browser password saving. Turn it off in Chrome and Edge by policy, or staff keep using it alongside the new tool. On choice: for teams under about 10 people, price differences are small, so pick the one your least technical staff find easiest, and check each vendor’s security history (LastPass had a major breach in 2022). Disclosure: I run WavesRank, where I compare business plans and yearly costs for 5, 10 and 25 users: https://wavesrank.com/best-password-manager-small-business/

##### Reply Metadata
- Posted at: 3 days ago
- Author title: Cybersecurity &amp;amp; IT Solutions in Saudi Arabia | Aramco CCC, Sophos &amp;amp; Fortinet | Waves Telecom &amp;amp; Technology | United Waves General Contracting




## Related discussions
- [How well does Trello scale into a larger team?](https://www.g2.com/discussions/1-how-well-does-trello-scale-into-a-larger-team)
  - Posted at: over 13 years ago
  - Comments: 6
- [Can we please add a new section](https://www.g2.com/discussions/2-can-we-please-add-a-new-section)
  - Posted at: over 13 years ago
  - Comments: 0
- [Quantifiable benefits from implementing your CRM](https://www.g2.com/discussions/quantifiable-benefits-from-implementing-your-crm)
  - Posted at: over 13 years ago
  - Comments: 4