Question 1

What is CMMS Software?

Accepted Answer

Computerized maintenance management systems (CMMS) help companies track and manage the fixed assets, tools, and equipment used in their day-to-day operations. CMMS software is usually delivered as a combination of modules for equipment data management, maintenance planning and scheduling, work order management, inventory control, and asset tracking. There are also many point solutions that focus exclusively on one or a few of the features mentioned above. These tools are sold as standalone products, and while they integrate with CMMS, they are not considered to be CMMS software. 
 While the terms CMMS and enterprise asset management (EAM) are often used interchangeably, the two types of software are quite different. As the term implies, EAM focuses on servicing large companies that have more complex maintenance needs. CMMS usually offers features that are geared toward small- and medium-sized businesses (SMBs). Some CMMS products can include more advanced features that can be used by large companies, like predictive maintenance, but the scope of EAM software is generally too complicated for SMBs. 
 What Does CMMS Stand For? 
 CMMS stands for computerized maintenance management systems, which describes the main scope of this type of software: define, manage, and monitor maintenance procedures and operations. 
 What Types of CMMS Software Exist? 
 CMMS software varies depending on the functionality it includes, as follows: 
 Core CMMS 
 Core CMMS software includes features for maintenance, asset tracking, and work order management. It is usually delivered as a single standalone package. 
 Advanced CMMS 
 Advanced CMMS delivers additional functionality such as purchasing, billing, and labor management. These features are provided as add-ons or separate modules that can be used together with the core CMMS software.

Question 2

What are the Common Features of CMMS Software?

Accepted Answer

The following are some core features within CMMS software that can help users manage the lifecycle of fixed assets and equipment: 
 Asset tracking: Asset tracking uses technology like barcodes, RFID, or GPS to monitor the physical locations of multiple assets, which are often distributed across various physical locations. This type of functionality also helps companies define different kinds of assets and the relationships between them. Furthermore, asset tracking maintains a history of all operations, such as maintenance and repairs, to identify potential issues. 
 Work orders: Work order management defines what needs to be done, by whom, and how. Work orders can be created based on the type of activity (such as repairs or calibration needs), the locations of equipment, or the service level agreements specified in contracts. 
 Inventory: Inventory refers to both the equipment and the spare parts required for equipment maintenance. Inventory management is essential for technicians and managers to accurately define which spare parts can be used for which type of asset and to maintain an inventory level that can help maintenance teams address emergencies. 
 Maintenance: Maintenance features are at the core of all CMMS software products. There are two types of maintenance: preventive (or scheduled), which aims to prevent issues before they happen, and corrective, which occurs when assets malfunction and need to be repaired. Predictive maintenance is an advanced methodology that uses sensor data and information provided by complex equipment to predict potential issues without human intervention. 
 Warranties: Warranties help maintenance managers identify the operations required for various categories of assets, which may also vary by customer or contract. Warranty management functionality maintains the information on service contracts for fixed assets. Warranties and contracts also include service level agreements that maintenance teams need to comply with. 
 Other Features of CMMS Software: Approval management, Compliance auditing, Materials management, Vendor management

Question 3

What are the Benefits of CMMS Software?

Accepted Answer

The main benefits of CMMS software are: 
 Maintenance: CMMS software helps companies streamline maintenance activities. This is particularly important for complex maintenance operations that need to be managed for multiple assets across multiple locations. 
 Productivity: CMMS software can increase employee productivity by planning and scheduling maintenance activities based on resource availability. Since travel is often required for field maintenance, CMMS can also help reduce the idle time spent by technicians on the road or between jobs. 
 Uptime: CMMS software helps improve uptime and optimize the use of fixed assets. Maintenance activities should reduce equipment downtime, which means that fixed assets can be used to their full potential. Since equipment can be expensive, optimizing its use is critical to achieving a positive return on investment.

How Many CMMS Software Products Does G2 Track?

Category Stats (Sep 2026)

How Does G2 Rank CMMS Software Products?

G2 Grid® for CMMS Software

FTMaintenance

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Core Capabilities of CMMS Software

How CMMS Software Differs from Other Tools

Insights from G2 on CMMS Software

Best CMMS Software - Page 21