Headcount365 gave us structure that was an opportunity area for us. Before implementation, our headcount data lived in multiple files, was frequently inaccurate, and provided no line of sight into where we stood against the hiring plan. HC365 centralized everything, brought all HR and Recruiting stakeholders into one workflow, and streamlined a process that previously had many disconnected parts. The RecOps expertise from the HC365 implementation team was as valuable as the software itself; they not only configured the system, but also advised on best practices that strengthened how we use our ATS. Visibility has noticeably increased across the organization; hiring managers now proactively check status and approvals move faster because everyone can see exactly where things are in the process.

The accuracy of expense forecasting has improved significantly. By linking headcount directly to system data, the need for manual spreadsheets has been eliminated, offering real-time insight into slippage, vacancies, and over-hiring. Executives now have access to clear explanations of variances, the impact on operating expenses, and the status of requisitions all in one location. Integrating direct feeds from Workday and Ashby has minimized manual tasks, enhanced transparency around unapproved requests, and allowed hiring delays to be identified much more quickly. Having a single source of truth has brought FP&A and Recruiting into alignment, shifting conversations toward solutions instead of data inconsistencies. The team’s efficiency has also increased thanks to standardized definitions and the availability of self-serve reporting.

Headcount365 gives us visibility into our hiring plan and recruiting forecast in a way we didn't have prior. Approvals move faster because everything is centralized and transparent, and managers finally have a clear view into what roles are open, upcoming, and in-flight. This has materially improved communication between recruiting and the business. The Headcount365 team is also consistently responsive; support requests are resolved quickly.