Task Management Software Resources
Articles, Glossary Terms, Discussions, and Reports to expand your knowledge on Task Management Software
Resource pages are designed to give you a cross-section of information we have on specific categories. You'll find articles from our experts, feature definitions, discussions from users like you, and reports from industry data.
Task Management Software Articles
Scope Creep in Project Management: Ways To Navigate
Miscommunication, mutual frustrations, under-deliverability.
by Jasmine Lee
What Is Matrix Organization: Pros And Cons Explained
Think matrix: A traditional hierarchy offers clarity, but a matrix organizational structure opens up team collaboration opportunities.
by Grace Pinegar
25 Best Task Management Software in 2023
Checking tasks off from your to-do lists is a special feeling.
by Aayushi Sanghavi
State of Project Management Spring 2021
New technologies like the cloud have democratized project management software, making it accessible to everyone. Theoretically, a wide variety of options can be beneficial to buyers. Also, a competitive market means that vendors constantly try to outperform their competitors by improving their products. Does it mean that there are no issues in the project management software market? The only way to find out is to analyze feedback from more than 30,000 reviewers of project management solutions.
by Gabriel Gheorghiu
G2 Adds New Categories for Work Management and Project Collaboration
For decades, project management software has been straightforward—buyers knew very well what to expect from this type of software as most products potentially offered the same or almost similar features.
by Gabriel Gheorghiu
How Industry 4.0 Will Change Project Management
Project management software and methodologies are a form of automation that has been used in business for nearly 50 years. New technologies such as artificial intelligence (AI) and the Internet of Things (IoT) have the potential to automate project management—but, how far will they go?
by Gabriel Gheorghiu
Project Management in the Age of Remote Work
Working from home is a trend that’s been gaining traction for some time, with a growth of 159% in the last 12 years. As more companies are shifting to a remote workforce in response to the COVID-19 pandemic, the concept of remote work is more top of mind than ever.
by Gabriel Gheorghiu
How Project-Based Software Helps Companies
Most tasks we do at work are either process or project-based. Processes are made of repetitive tasks that we do repeatedly, with little to no variation. Project work can vary significantly from one project to another and can change based on internal or customer requirements.
by Gabriel Gheorghiu
Meet Milestones With Critical Chain Project Management
They say there are two ways to skin a cat (ew), and there are even more ways to manage a project.
by Grace Pinegar
Task Management Software Glossary Terms
Concurrent licensing allows multiple users to access a software application simultaneously. Learn about its benefits, features, and operational elements.
by Sagar Joshi
Project managers use Gantt charts to illustrate project tasks and their duration. Learn how to create a Gantt chart and why they’re useful to businesses.
by Alyssa Towns
Teams conduct daily standup meetings to share progress, identify blockers, and align on focus areas. Understand the structure and best practices.
by Alyssa Towns
A burndown chart shows the amount of work remaining in a project and the amount of time left to complete it. Discover its benefits and best practices.
by Kelly Fiorini
Task management is used to organize and plan duties so they’re always completed efficiently and effectively. Learn the common methods for task management.
by Sagar Joshi
The Eisenhower Matrix is a task prioritization method to manage to-do lists. Learn how to use it for optimal time management and make informed decisions.
by Alyssa Towns
Task prioritization is a way to break down an employee's to-do list by priority or need. Learn how to prioritize tasks and get the most accomplished.
by Whitney Rudeseal Peet
To-do lists are organized task lists that help prioritize work and boost productivity. Explore the benefits and best practices of making a to-do list.
by Mara Calvello
Task Management Software Discussions
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Question on: Planyway
What is Planyway Trello?What is Planyway Trello?
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Planyway is an add-on for Trello to improve its project management capabilities. It provides you with handy visualization options like calendar and timeline so that you can plan out projects, manage team workload and build a team schedule. Additionally, there is time tracking as well so that you have all needed for a PM at hand.
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Question on: Toodledo
How much does toodledo cost?How much does toodledo cost?
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Toodledo offers three tiers for end users, you can see the overview here:
https://www.toodledo.com/subscribe/
For business subscriptions, we kindly ask you to contact us at:
info@toodledo.com
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Question on: Smartsheet
What can smartsheet be used for?What can smartsheet be used for?
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It has a wide range of functionalities for project management or even asset management.
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Great project management tool. The ability to link sheets and create dashboards is invaluable.
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In my experience, people use smartsheet to manage a range of projects like: simple task lists for a single project using a template, rolling up and summarizing a grouping of those task lists into a report and presenting to teams via a dashboard. At the moment, I'm using a single project sheet to list all of my current, cross-functional projects between departments to keep me on pace and have reminders set each morning of projects currently in flight. I have a project request form published to the organization that allows anyone to submit a project, and once submitted, an approval kicks off to review with the client. It has added a layer of structure our organization needed to be successful in tracking project timing and delivery.
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Everything! Budgeting, expense tracking, sharing spreadsheets, creating fillable forms, setting reminders and much more
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Planning and managing work, presenting and sharing information.
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So much more than project plans!
Summary or row Reports from sheets which can be created for specific audiences and shared on "team" dashboards.
Accountability!!! Update requests on tasks, cell level history on who changed data and when. Activity logs to see who's using your sheets, reports, and dashboards.
Surveys through a form that can make submissions actionable and reportable.
Use the different view options- grid, gantt, calendar, and card. Have used card view for preferred suppliers of company with our account/contact info with links to our account's webpage.
Notifications by practically any criteria of your sheet.
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Why, project management, of course! It's great for Gantt charts and action item lists.
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Smartsheet is perfect for sharing work being done on projects, client lists and anything else you would create in Excel or Access among multiple users. It is very easy to create the initial document and to add users.
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Smartsheet's provides real time information sharing between multiple sheets, forms, and locations. The system allows an up to date information sharing system, that can be updated multiple times throughout the day.
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I like the smartsheet Dashboard
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Organizing your work flow, creating tasks and schedules such as construction schedule and a gant chart. Tabs of certain tasks can be emailed to coworkers as a reminder. Its basically a more extensive version of Google Sheets.
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Managing all aspects of a project. Interior Design firm uses to track all steps and tasks to be completed during design. Same process for construction schedule and tasks to be completed. Also used for HR, PTO tracking, etc.
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Smartsheet can be used for Project Management and task management. It truly is a life saver!
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Just think of Excel on steroids!
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We use it for many things, including tracking project costs and reports. We also linked it to Docusign for HR Documentation like write ups and feedback forms. Through workapps we have created Inventory Apps, IT Request Apps, Employee hub, Incident reporting.
There is no limit on what you can use Smartsheet for.
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manage any project / company .
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project and resource management, product development roadmaps, approval processes
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Sure, I consider Smartsheet can be used for:
+ Project Management
+ Budget and Forecast
+ Tasks management
+ Gantt chart
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The Smartsheet platform allows you to collaborate, manage, and report on work in real time, automate workflows, and deploy new processes at scale. Smartsheet is more than a productivity or task app, it's the end-to-end work execution platform with the proven power to help your organization achieve more.
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Smartsheet is best used for live collaboration on spreadsheets and reports where multiple people can access and edit them at the same time. Its ability to send automatic email reminders to the people you specify when deadlines are approaching or changes are made also makes it a wonderful tool for highly customizable project management.
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We use Smartsheet to manage marketing & IT projects and requests. By utilizing the forms and notification features we can ensure all deadlines and or requests are receive and handled appropriately and timely.
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We currently use Smartsheet in multiple areas of the organization. We not only use it for Project, Program and Portfolio Management but also for training planning, fleet maintenance scheduling etc, a multitude of different purposes. We also use to manage external service providers updates of status etc.
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It can be used in place of spreadsheets (think MS Excel), project planning and scheduling (think MS Project), Kanban board (Jira), etc. Workflows can be created to automatically task people or change values of cells based on meeting conditions. I've used it for project intake, shared (published) PTO calendar, approval workflows, asset management, and project schedule just to name a few.
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The Smartsheet platform allows you to collaborate, manage, and report on projects in real time. The functionality to automate workflows, fosters visibility and transparency ensuring solid communications among teams. Smartsheet is a great productivity or task app, and end-to-end work execution platform. Great for any type of project planning, scheduling, and tracking.
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Cross departmental projects and projects with outside parties.
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Project management work plans as it supports task dependencies, durations, etc.
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project management
Form and approval
Survey
Contract management
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My favorite thing to use smartsheet for is timelines! Any type of project you need a timeline for, smartsheet is the best. It is the easiest to keep updated when using predecessors for setting dates and navigating around weekends/vacations/holidays with a feature that allows you to add dates that the project will not be worked on.
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Project Plan- develop project plans and follow scrum processes
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Lots of stuff. Its a smart Excel. So everything you do in Excel can be replicated and efficiently used in Smartsheet
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Project management, project coordination, collaboration, planning
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planning
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Smartsheet can be used for anything and everything your imagination can conjure. It is a VERY useful tool to help keep track of information, to share ideas, manage ideas and anything else you can think of. I CANNOT do my job without Smartsheet, I have between 11 and 15 Smartsheets open on my desktop at all times (I have three monitors) and several dozen others that I open and close throughout the day. Did I say I CANNOT do my job without Smartsheet!!!!! It is an amazing program!
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Project timelines, dashboard, metrics, resourcing
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Smartsheet is a utility tool that can be used for a multitude of applications. The features are versatile enough that you can manage both simple and complex organizational processes, track and manage information, push updates/notifications/requests, and build your own systems using their tools. This is not very specific, but the company itself built a platform meant to be something of a sandbox - kind of like how Salesforce is a CRM that can be used in many+ industries, so too can Smartsheet. In essence, it boils down to a means of process, project, department, organization, or resource management with any amount of integration among them.
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Smartsheet is great for organizing project plans. Easy to set up a gantt charts. Start with big buckets of work, then break that into smaller sub tasks. Assign due dates, dependencies, resources. It's easy and intuitive.
Also great for generating a project plan from a template, for example, an implementation process. Create a template of what a standard implementation should look like (kickoff meeting, approve docs x days later, etc.) Then easy to use the template to create a specific schedule by entering the kick off date and all the other dates generate from there.
Reports can then be run across projects to identify tasks that are due in the coming week, etc.
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collaboration
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Project management, organization, to-do lists, task management across team members, seriously endless possibilities!
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Smartsheet is a very flexible method of creating no code custom forms, project boards and project management tools. It has pre-built templates and integration that allow you to customize it to fit your needs. It is not as opinionated as some other project management tools. This can be a positive or a negative depending on your needs. If you want a more structured approach to task and project management, you may find your self making a lot of customization.
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All things. Inventory, tracking Purchase Orders, Workorders, Monthly manufacturing planning, Timesheets, Efficiency reports, Field Service scheduling and more.
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We use the Business Plan other than scheduling and some simple forms , a key tool is:
- Workflows & automation under this level of license let me do automated tasks, like calendar updating for scheduling resources, and a number of intricate behind the coalface tasks.
Currently i have a number of workflows where remote staff can allocate those resources, people are notified and can update on the fly. This calendar view is then plugged into SharePoint for all staff all over NSW, it has approval mechanisms and every time there is changes or requests the right person is notified in MS teams or via text or email depending.
These automations and workflows give us the elasticity to work as construction team all over the Mid North Coast NSW and stay connected as a collaborative group. Better control of resources, staff allocations and overall visibility of operational tasks that generally require multiple emails and phone calls.
I also feel formula complexity is improving all the time, we can do some complex cell and row tasks now in relation to removing information and updating fields if another field meets certain criteria. This is an area we are still looking to improve as it will remove a number of unnecessary spreadsheets to finalize and clean up data.
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For building trackers, action plans, and anything for management. They have a lot of templates as well.
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One of the best tools for managing timeline, workflow, progress, assignees, and much more.
Smartsheet makes life easy, simple, and fast when it comes to doing tedious tasks.
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Project tracking, Scheduling, creating reports and dashboards
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Project and Resource Management
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Project scheduling, Tracking, Resource assignment, creation project tasks precedence's.
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We use it to track the equipment we use on our jobs. The state pay on a per unit basis. An amount for each unit (cone, barrel, sign, etc.) smartsheet helps us track the units used each day out in the field.
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Onboarding plans, Project Timelines & Gantt Charts, Template creation, Jira sync with Smartsheet updates
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Smartsheet can be used for project management by setting specified team reminders and update requests. It is so easy to keep all the team members in the loop and up to date with the preset reminders and deadline notices.
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Project plans
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When using Smartsheet you realize how important it is to start thinking outside the box. It's an incredible tool for project management, but it's ability and usefulness is far beyond project management. We use it as web tool to collect patient feedback and complaints and to automate the assignment of those complaints between management at specific locations. We use it to manage all of our contracts because of the ability to automate review of contracts and to renew or terminate, etc. We use it as our entire IT helpdesk ticketing system across our organization, for referral tracking, for all maintenance requests, for managing printing order requests across our organization, our Human Resource dept. uses it to track annual and 90 day performance evaluations, Patient Centered Medical Home, inventory tracking, and so much more.
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Smartsheet is so flexible, I would say it can be used for almost anything that a spreadsheet can do, with the added dimension of remote team coordination. Design review and process improvement is how I am using it at the moment.
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I use Smartsheet to track projects and data collection from forms. There is so much untapped potential in Smartsheet that I have not even begun to use - and already it has made my work life easier.
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Estimating sheets, approval process, scheduling
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1. Project Management: Smartsheet allows me to plan, track, and manage projects, including task assignments, timelines, and dependencies.
2. Team Collaboration: It facilitates real-time collaboration and communication among team members, enabling them to work together on shared projects and tasks.
3. Task and Workflow Management: Smartsheet helps streamline workflows by providing visibility into task progress, assigning responsibilities, and automating repetitive processes.
4. Resource Planning: It allows me to allocate and manage resources effectively, ensuring that the right people are assigned to the right tasks at the right time.
5. Data Tracking and Reporting: Smartsheet enables me to collect and analyze data, create custom reports, and visualize information through charts and graphs.
6. Project Documentation: It provides a centralized platform for storing project-related documents, files, and attachments, making it easy to access and share information.
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Project & Program Management - Portfolio Management, Milestones Tracking, Baseline tracking, Project Dashboard, Performance health, Project reporting, Tasks Planning
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Projects management
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Horrible company!!
They blocked my account and stole my money, thanks to drewwake.jtbtech@gmail.com for helping me I am so glad
You can as well reach him via his WhatsApp address.
+84 94 767 1524
for a successful chargeback and I got my refund.
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Task Management Software Reports
Mid-Market Grid® Report for Task Management
Spring 2026
G2 Report: Grid® Report
Grid® Report for Task Management
Spring 2026
G2 Report: Grid® Report
Enterprise Grid® Report for Task Management
Spring 2026
G2 Report: Grid® Report
Momentum Grid® Report for Task Management
Spring 2026
G2 Report: Momentum Grid® Report
Small-Business Grid® Report for Task Management
Spring 2026
G2 Report: Grid® Report
Enterprise Grid® Report for Task Management
Winter 2026
G2 Report: Grid® Report
Small-Business Grid® Report for Task Management
Winter 2026
G2 Report: Grid® Report
Mid-Market Grid® Report for Task Management
Winter 2026
G2 Report: Grid® Report
Grid® Report for Task Management
Winter 2026
G2 Report: Grid® Report
Momentum Grid® Report for Task Management
Winter 2026
G2 Report: Momentum Grid® Report
