# Responsive, formerly RFPIO Reviews **Vendor:** Responsive **Category:** [RFP Software](https://www.g2.com/categories/rfp) **Average Rating:** 4.5/5.0 **Total Reviews:** 1,286 ## About Responsive, formerly RFPIO Responsive is the global leader in strategic response management software, transforming how organizations share and exchange critical information. Our commitment to product innovation and customer success empowers companies to accelerate growth, mitigate risk and improve the employee experience by leveraging intelligent technologies to quickly and accurately manage RFPs, RFIs, security questionnaires (VSQs), due diligence questionnaires (DDQs), risk assessments and all other complex information requests (RFXs). With Responsive, frontline teams deliver superior responses by automating the completion of questionnaires, documents and spreadsheets while collaborating with stakeholders, improving processes with data insights, and quickly accessing approved content across popular business applications. ## Responsive, formerly RFPIO Pros & Cons **What users like:** - Users love the **ease of use** of Responsive, highlighting its intuitive design and efficient implementation process. (340 reviews) - Users appreciate the **quick and easy import features** of Responsive, allowing more focus on valuable projects and innovation. (227 reviews) - Users praise the **exceptional efficiency** of Responsive, significantly reducing task completion time and enhancing response quality. (186 reviews) - Users commend Responsive for its **time-saving capabilities** , significantly streamlining RFP processes and enhancing collaboration among teams. (160 reviews) - Users value the **team collaboration** features of Responsive, enhancing workflow and communication across departments for RFP management. (143 reviews) - Users find the **intuitive interface** of Responsive makes managing content and tracking progress effortless and efficient. (135 reviews) - Time-Saving (132 reviews) - Collaboration (126 reviews) - Users praise the **superior content management** in Responsive, enhancing collaboration and streamlining bid processes effectively. (123 reviews) - RFP Management (121 reviews) **What users dislike:** - Users find the interface **not intuitive** , leading to frustration with complex functions and unclear tool icons. (60 reviews) - Users express concerns over **missing features** like improved AI functionality and formatting options, affecting overall usability. (59 reviews) - Users find Responsive's **non-intuitive features** challenging, leading to confusion and inefficiencies when navigating the platform. (45 reviews) - Users find the **difficult learning curve** challenging, especially for new users due to numerous features and options. (44 reviews) - Users find the **inefficient search functionality** frustrating, especially when looking for exact phrases or sentences. (43 reviews) - Users find the **user difficulty** in Responsive frustrating due to complex setups and limited customization options. (41 reviews) - Limitations (39 reviews) - Poor Interface Design (38 reviews) - Poor Search Functionality (38 reviews) - Time-Consuming (38 reviews) ## Responsive, formerly RFPIO Reviews ### 1. Major Time-Saver for Multilingual RFPs with a Smarter AI Assistant **Rating:** 5.0/5.0 stars **Reviewed by:** Sofía A. | Proposal Writer, Enterprise (> 1000 emp.) **Reviewed Date:** May 29, 2026 **What do you like best about Responsive, formerly RFPIO?** I really appreciate how time saving it is while managing different projects at the same time. I also value how it generates answers using our curated Content Library, its AI Assistant has gotten increasingly better with time. I work with RFPs in English and Spanish, and the automatic translation and reuse of past answers in multiple languages is a game changer for me. Lastly, having the Ask Responsive Chrome app available in my desktop is a cool feature I use whenever I want to draft or rephrase an answer. **What do you dislike about Responsive, formerly RFPIO?** Sometimes projects include repetitive questions. To maintain consistency throughout our response, I wish it could have an Ctrl + F like feature inside the platform to find content easier. I also don't like the layout formats it offers me, I always have to manually refine them outside the platform. I understand it's a tool for answering RFPs and not formatting them, but it could be a nice implementation. **What problems is Responsive, formerly RFPIO solving and how is that benefiting you?** We save a lot of time: Lately we've been receiving a large amount of RFPs and our team's performance and collaboration with other teams excel thanks to how prompt we answer thanks to the platform's AI and its access to our Content Library. ### 2. Modern, versatile, obsolete **Rating:** 5.0/5.0 stars **Reviewed by:** Horia Z. | Senior SaaS Cloud Technologist, Mid-Market (51-1000 emp.) **Reviewed Date:** July 31, 2024 **What do you like best about Responsive, formerly RFPIO?** This is a great tool that enables me to quickly complete my projects and to easily identify the right answers for my RFP questions It is versatile, has a really nice touch and feel, always a pleasure to work wit it. I start my working day with Responsive. **What do you dislike about Responsive, formerly RFPIO?** I am looking forward to see how the Library Information is curated and well kept. Being a replacement for Qvidian, the previously tool used, I would like to have more autonomous and AI embedded features that would make my work faster and flawless. When are you going to incorporate some really nice fine-tuned AI features? **What problems is Responsive, formerly RFPIO solving and how is that benefiting you?** Answer RFP questions faster and with fewer mistakes I would love to see that the product management team has the option to curate the content more often and quickly by leveraging AI, a powerful LLM that provides the best answers by taking into account the context and tailor the answer accordingly. ### 3. Responsive - the Best Solution for Bid Management **Rating:** 5.0/5.0 stars **Reviewed by:** Mythili G. | Manager -RFP Solution Engineer, Mid-Market (51-1000 emp.) **Reviewed Date:** May 15, 2026 **What do you like best about Responsive, formerly RFPIO?** It fits perfectly at the intersection of what I do best every day: managing complex RFX workflows, coordinating cross-functional contributors, and keeping bid momentum moving forward without creating chaos.. Most importantly the customer support. Right from the day of onboarding, I always have experienced excellent support, the tech support, the management team support for escalations and the day to day ongoing support really stands apart. Especially my CSM- Rajasekaran Pandian, customer friendly, fair and resolves any crisis efficiently. I appreciate the cadence of connect up calls which helps us sort concerns (if any) in a timely fashion, which I find truly amazing. **What do you dislike about Responsive, formerly RFPIO?** none, actually. It has completely made by work life easier and effecient. **What problems is Responsive, formerly RFPIO solving and how is that benefiting you?** For someone in bid management like me, the platform solves several very real problems: Repeatedly answering the same questions Instead of recreating responses from scratch, Responsive uses a centralized answer library with approved content and AI-assisted suggestions. Scattered knowledge across SMEs and teams Technical, legal, security, and product answers often live in people’s heads, old files, or Slack threads. Responsive consolidates that into one searchable system. Slow collaboration and follow-ups It assigns questions, tracks ownership, manages deadlines, and integrates with tools like Slack, Teams, Salesforce, and Google Workspace. Formatting and document headaches RFPs arrive in Word, Excel, PDFs, and spreadsheets. Responsive automates importing/exporting and structures questionnaires into manageable workflows. Inconsistent responses and compliance risk Using approved content libraries improves consistency and reduces the chance of outdated or contradictory answers being submitted. How that benefits you specifically: Faster turnaround time on bids and questionnaires Reduced manual coordination effort Less dependency on memory or old folders Better visibility into project status Higher scalability without proportionally increasing headcount More time spent on strategy and quality rather than admin work ### 4. A Game-Changer for Managing Proposal Content at Scale **Rating:** 5.0/5.0 stars **Reviewed by:** Greg P. | Director - Proposal Management, Mid-Market (51-1000 emp.) **Reviewed Date:** March 27, 2026 **What do you like best about Responsive, formerly RFPIO?** The Q&A pair structure is extremely intuitive and makes it easy to organize and reuse content across proposals. The search functionality is especially strong - it’s fast, accurate, and significantly more efficient than traditional tools like SharePoint when trying to locate specific answers or past write-ups. Overall, it streamlines content discovery and helps teams respond more quickly and consistently. When we implemented the tool, we nearly doubled the number of RFI responses our team could handle. **What do you dislike about Responsive, formerly RFPIO?** There can be a bit of a learning curve upfront (especially for personnel who don't use the tool on a daily basis) when setting up and organizing content to get the most value out of the platform. That said, their support team is world class and is very "responsive" and helpful - they do a great job of quickly addressing questions and helping you optimize how you use the tool. **What problems is Responsive, formerly RFPIO solving and how is that benefiting you?** Before Response, every part of the proposal process was manual. Now, Responsive helps automate and streamline the response process, making it much easier to manage large volumes with lots of disparate requirements. By centralizing reusable content and enabling quick search and retrieval, it allows our team to respond more efficiently without sacrificing quality. As a result, a relatively small team is able to support a higher volume of bids while also delivering more consistent and polished responses. ### 5. A powerful product tailored for RFP management **Rating:** 4.0/5.0 stars **Reviewed by:** Harish K. | Finance Manager, Mid-Market (51-1000 emp.) **Reviewed Date:** September 26, 2025 **What do you like best about Responsive, formerly RFPIO?** Responsive is an excellent platform for managing the RFP process with speed and ease. Its user-friendly interface, automation, and collaboration tools save time and improve accuracy, while the content library keeps proposals consistent. The platform is easy to implement, and customer support is always quick, helpful, and reliable. I use it regularly and highly recommend it. **What do you dislike about Responsive, formerly RFPIO?** New users may take some time to get used to all the features, and the content library search is not always accurate or easy to use. **What problems is Responsive, formerly RFPIO solving and how is that benefiting you?** Responsive helps streamline the entire RFP process, which is usually time-consuming and complex. It centralizes content in a library, automates repetitive tasks, and makes collaboration across teams easier, reducing errors and delays. For me, it saves a lot of time, ensures consistency in proposals, and allows teams to work together smoothly, even remotely. The automation and smart suggestions let me focus on creating stronger, tailored responses instead of getting bogged down in administrative work. ### 6. Centralized Content Library That Streamlines RFP Responses **Rating:** 4.5/5.0 stars **Reviewed by:** Verified User in Computer Software | Enterprise (> 1000 emp.) **Reviewed Date:** May 07, 2026 **What do you like best about Responsive, formerly RFPIO?** Responsive is at its strongest when it helps teams build and maintain a comprehensive, centralized content library, and then efficiently reuse that content when responding to RFPs through the Projects module. Having a single source of vetted answers cuts down on time spent searching for information and helps keep responses consistent from one submission to the next. Being able to pull relevant content directly into active projects and tailor it as needed streamlines the response process while still supporting quality and accuracy. **What do you dislike about Responsive, formerly RFPIO?** Responsive delivers the most value when the content library is actively maintained, so it does require ongoing effort to keep answers current and well organized. There can also be a learning curve for occasional users, especially when navigating the platform or figuring out how to best apply existing content within projects. While these challenges are manageable, they still call for an upfront investment in user enablement, along with regular content upkeep, to achieve consistent results over time. **What problems is Responsive, formerly RFPIO solving and how is that benefiting you?** Responsive helps solve the challenge of managing and reusing response content in a more organized, efficient way. Rather than digging through old documents or rewriting answers from scratch, we can rely on a centralized library of vetted content and pull it directly into active projects. The built-in AI also makes it easier to combine and tailor standard Content Library responses, reducing manual effort while still leaving room for customization. Overall, it improves consistency across responses and streamlines the process, so we can spend more time refining answers for the specific opportunity instead of starting over each time. ### 7. Centralized Content Library That Keeps Responses Consistent and Saves Time **Rating:** 4.5/5.0 stars **Reviewed by:** Roberto G. | RFP Manager, Mid-Market (51-1000 emp.) **Reviewed Date:** March 17, 2026 **What do you like best about Responsive, formerly RFPIO?** I rely heavily on the content library it’s really helpful to have a centralized source of approved answers that I can quickly pull from and reuse, which keeps our responses consistent and saves a lot of time. I also like how easy it is to collaborate. I can assign questions to different SMEs across legal, security, product, etc. **What do you dislike about Responsive, formerly RFPIO?** Can get a bit hard to manage as it grows. At LRN, we have a lot of content across different solutions, and sometimes it takes extra time to find the most relevant or up-to-date answer, especially when multiple versions exist. **What problems is Responsive, formerly RFPIO solving and how is that benefiting you?** It’s mainly solving the chaos of managing RFPs and questionnaires across different teams. It saves me a lot of time, helps me stay organized, and makes it way easier to collaborate and get responses out faster and more consistently ### 8. User-Friendly, Time-Saving AI and Smooth Real-Time Collaboration **Rating:** 5.0/5.0 stars **Reviewed by:** Liz W. | Yoga Teacher, Enterprise (> 1000 emp.) **Reviewed Date:** May 13, 2026 **What do you like best about Responsive, formerly RFPIO?** User friendly interfaces make using Responsive simple and intuitive. Regular updates introduce new and improved features. The AI assistant saves time in configuring projects and pre-populates suggested responses. Real-time Collaboration with the bid team from within the project. **What do you dislike about Responsive, formerly RFPIO?** It is so easy to add new content the library can quickly fill with similar or duplicate content. Features to identify potential duplicates would help at the point of adding new content to prevent this. **What problems is Responsive, formerly RFPIO solving and how is that benefiting you?** Multiple email trails with the bid team are not required as communication is captured within the project. Storing content in multiple repositories is no longer required as the content library stores all content in one place. Tags and intelligent search engines reduce time spent searching for content. Time spent collating and reporting on bid activity is eliminated as the reporting function allows for instant visibility of live and completed bids. ### 9. Smart Search and Ask Make RFPs Faster, More Consistent, and Easy to Manage **Rating:** 5.0/5.0 stars **Reviewed by:** Renato J. | Sales Development Representative, Enterprise (> 1000 emp.) **Reviewed Date:** February 09, 2026 **What do you like best about Responsive, formerly RFPIO?** I use Responsive primarily as our content library repository. Adding new content feels straightforward and low effort, which encourages frequent updates. The interface supports fast retrieval of information using keywords, tags, and projects, which improves day to day efficiency. The Smart Search feature stands out. Search results return relevant and contextual answers quickly, which suggests strong AI driven understanding of intent and content relationships. This reduces time spent manually browsing the library. Responsive also includes the Ask feature, which supports AI assisted drafting. Ask generates responses grounded in our existing knowledge base, which accelerates first drafts and improves consistency across answers. For complex RFPs, Responsive supports full project organization and management. You assign questions and tasks easily, track progress, and reuse prior answers through automatic question matching and prepopulation. This structure helps manage large RFPs with multiple contributors and tight deadlines. **What do you dislike about Responsive, formerly RFPIO?** Responsive licenses work on a named user basis. Anyone who logs in to review answers, comment, edit, or approve content requires a paid seat. There is no free reviewer only access. This often increases license count for teams with legal, security, or executive reviewers who participate occasionally in RFP reviews. **What problems is Responsive, formerly RFPIO solving and how is that benefiting you?** Responsive solves the problem of scattered content and slow RFP execution. Before using Responsive, answers lived across documents and folders, which made reuse difficult and increased risk of inconsistency. Responsive centralizes approved content in a single library, which improves accuracy and reuse across bids. Responsive also helps manage complex RFPs under tight timelines. Automated question matching and prepopulation reduce manual work and speed up response creation. Project workflows support clear ownership, task assignment, and progress tracking, which improves coordination across contributors. ### 10. Streamlines Proposal Creation Effortlessly **Rating:** 5.0/5.0 stars **Reviewed by:** Norma C. | Contracts and Billing Manager, Mid-Market (51-1000 emp.) **Reviewed Date:** April 23, 2026 **What do you like best about Responsive, formerly RFPIO?** I love that I can start with a preformatted template and use drop-down menus to fill in the information I need. Responsive streamlines the entire proposal process. It saves me time with creating my proposals and has a professional looking format that appeals to my clients. The setup was straightforward after a few online training sessions from our marketing department. I also appreciate the flexibility it offers, as I was trained to use Responsive for one of my departments and brought on another department so that I can use it for both. **What do you dislike about Responsive, formerly RFPIO?** I do sometimes have a hard time creating my templates especially when I need to use the [] to auto-populate items. Just making it more user-friendly... easier to manipulate. I typically cut and paste the information there from prior proposals to make sure the formatting is correct. **What problems is Responsive, formerly RFPIO solving and how is that benefiting you?** I use Responsive to effortlessly write proposals with preformatted templates and drop-down menus, saving time and improving the look of my documents compared to manual editing. ## Responsive, formerly RFPIO Discussions - [Are any plans of including AI/machine learning capabilities?](https://www.g2.com/discussions/are-any-plans-of-including-ai-machine-learning-capabilities-113c9cff-af26-45bf-84df-2ffd837bdd62) - 1 comment, 1 upvote - [Can I update the entire proposal as "Complete" without having to assign "complete" to each question?](https://www.g2.com/discussions/37866-can-i-update-the-entire-proposal-as-complete-without-having-to-assign-complete-to-each-question) - 1 comment, 1 upvote - [What is the best way to keep the knowledge library up-to-date?](https://www.g2.com/discussions/30923-what-is-the-best-way-to-keep-the-knowledge-library-up-to-date) - 1 comment, 1 upvote - [Are any plans of including AI/machine learning capabilities?](https://www.g2.com/discussions/are-any-plans-of-including-ai-machine-learning-capabilities) - 1 comment, 1 upvote - [What is the best way to use the 'Auto Respond' feature?](https://www.g2.com/discussions/what-is-the-best-way-to-use-the-auto-respond-feature) - 1 comment, 1 upvote - [View Responsive, formerly RFPIO pricing details and edition comparison](https://www.g2.com/products/responsive-formerly-rfpio/reviews/responsive-formerly-rfpio-review-10175474?section=pricing&secure%5Bexpires_at%5D=2026-05-29+15%3A32%3A59+-0500&secure%5Bsession_id%5D=13fec681-bbb1-4647-84b0-afa372e535f7&secure%5Btoken%5D=963c556caa9afe65441c326c33112c9d04a658bcf83d699f3c336253022b325d&format=llm_user) ## Responsive, formerly RFPIO Integrations - [Agentforce 360 Platform (formerly Salesforce Platform)](https://www.g2.com/products/agentforce-360-platform-formerly-salesforce-platform/reviews) - [Agentforce Sales (formerly Salesforce Sales Cloud)](https://www.g2.com/products/agentforce-sales-formerly-salesforce-sales-cloud/reviews) - [Dynamics 365 Sales](https://www.g2.com/products/dynamics-365-sales/reviews) - [HubSpot Sales Hub](https://www.g2.com/products/hubspot-sales-hub/reviews) - [Microsoft SharePoint](https://www.g2.com/products/microsoft-sharepoint/reviews) - [Microsoft Word](https://www.g2.com/products/microsoft-word/reviews) - [Okta](https://www.g2.com/products/okta/reviews) - [Salesforce Agentforce](https://www.g2.com/products/salesforce-agentforce/reviews) - [Seismic Enablement Cloud](https://www.g2.com/products/seismic-enablement-cloud/reviews) - [Slack](https://www.g2.com/products/slack/reviews) ## Responsive, formerly RFPIO Features **Document Creation** - Customizability: Variables and Fields - Template Creation and Flexibility - Rich Media - Online Document Creation - PDF Creation - Custom Branding **RFP Generation** - Templates - RFX - Versioning - Questions Library **Data Sources** - Software - Spreadsheets - Documents **Generation** - Templates - Automation - Branding **Functionality** - Customized Vendor Pages - Centralized Vendor Catalog - Questionnaire Templates - User Access Control **Supplier Marketplace** - Library - Categorization - Data Management **Agentic AI - Salesforce AppExchange Apps** - Autonomous Task Execution - Multi-step Planning - Cross-system Integration - Adaptive Learning - Natural Language Interaction - Proactive Assistance - Decision Making **Document Processing & Extraction - AI Proposal Generator Tools** - Requirement Identification & Tagging - Multi-Format Document Ingestion - RFP & Questionnaire Parsing **Workflow** - Document Builder Interface - Collaborative Creation - Assembly and Approval Workflows **RFP Distribution** - Tracking - Analysis - Selection **Risk assessment** - Risk Scoring - 4th Party Assessments - Monitoring And Alerts - AI Monitoring **Contract Management** - Compliance - Revenue - Negotiations **AI Response Generation - AI Proposal Generator Tools** - Continuous Learning from Edits - Response Personalization & Tone Control - Contextual Answer Recommendations - AI Draft Response Generation **Analytics** - Engagement Tracking - Proposal Effectiveness Reporting - Reporting and Dashboards **Submissions** - Collaboration - Knowledge Base - Review - Reporting **Delivery** - Workflow - Schedule - Batch **Data Collection** - Spend - Compliance Reports - Savings **Generative AI - Vendor Security and Privacy Assessment** - Text Summarization - Text Generation **Content Management - AI Proposal Generator Tools** - Governed Content Library - Content Versioning & Approval Controls - Duplicate Detection & Content Optimization **Administration and Platform** - User, Role, and Access Management - Alerts and Notifications - CRM Integration - E-Signature Integration - API / Integrations **RFP Response** - Project Management - Content Library - Access - Automation - Export - Import **Project Management** - Dashboard - Repository - Lifecycle **Generative AI** - AI Text Generation - AI Text Summarization - AI Text-to-Image - AI Image-to-Text **Collaboration & Workflow - AI Proposal Generator Tools** - SME Assignment & Task Routing - Review & Approval Workflows **Generative AI** - AI Text Generation **Agentic AI - RFP** - Autonomous Task Execution - Multi-step Planning - Cross-system Integration **Agentic AI - Document Generation** - Autonomous Task Execution **Agentic AI - Strategic Sourcing** - Multi-step Planning - Cross-system Integration - Adaptive Learning **Analytics & Performance - AI Proposal Generator Tools** - Proposal Performance Analytics ## Top Responsive, formerly RFPIO Alternatives - [Loopio](https://www.g2.com/products/loopio/reviews) - 4.6/5.0 (803 reviews) - [QorusDocs](https://www.g2.com/products/qorusdocs/reviews) - 4.4/5.0 (166 reviews) - [PandaDoc](https://www.g2.com/products/pandadoc/reviews) - 4.7/5.0 (3,312 reviews)