--- title: Resource Guru Reviews meta_title: 'Resource Guru Reviews 2026: Details, Pricing, & Features | G2' meta_description: Filter 488 reviews by the users' company size, role or industry to find out how Resource Guru works for a business like yours. aggregate_rating: rating_value: 4.6 review_count: 488 scale: '5' date_modified: '2026-07-21' parent_category: name: Project, Portfolio & Program Management url: https://www.g2.com/categories/project-portfolio-program-management --- # Resource Guru Reviews **Vendor:** Resource Guru **Category:** [Resource Management Software](https://www.g2.com/categories/resource-management) **Average Rating:** 4.6/5.0 **Total Reviews:** 488 ## About Resource Guru Resource Guru is the resource management software that helps professional services teams schedule with clarity and deliver projects with confidence. Unlike spreadsheets that quickly become outdated — or PSA tools where resource management is an afterthought — Resource Guru is purpose-built for resource scheduling, giving teams a flexible, visual way to plan capacity and keep projects on track. ⭐ See who’s working on what and when, forecast accurately, and spot conflicts before they impact delivery ⭐ Quickly find the right person for each project and keep workloads realistic, even as priorities shift ⭐ Plan projects with clear timelines, milestones, and budgets, then track progress with visibility into competing workloads ⭐ Understand how your team really spends its time with accurate time tracking to compare scheduled vs. actual hours ⭐ Use ready-made reports to analyze project health, team utilization, billable hours, profit margins, and more Resource Guru is SOC 2 Type II compliant and trusted by 60,000+ people at companies including NASA, Publicis, and CNN. Try it free for 30 days. ## Resource Guru Pros & Cons **What users like:** - Users find Resource Guru's **ease of use** essential for efficient scheduling and enhanced team productivity. (67 reviews) - Users commend the **clean and intuitive interface** of Resource Guru, enhancing resource planning with clarity and ease. (36 reviews) - Users love the **intuitive scheduling management** of Resource Guru, making planning and adjustments quick and stress-free. (33 reviews) - Users love the **intuitive design** of Resource Guru, making it easy to manage schedules and workloads effectively. (28 reviews) - Users value the **team collaboration features** of Resource Guru, enhancing project tracking and communication within teams. (23 reviews) - Organization (22 reviews) - Easy Setup (20 reviews) - Management Ease (20 reviews) - Simple (18 reviews) - Resource Allocation (15 reviews) **What users dislike:** - Users express frustration over the **limited features** in reporting, wishing for more advanced customization and insights. (13 reviews) - Users express concerns about **limited customization** , making it difficult to tailor Resource Guru to specific workflows. (10 reviews) - Users face **scheduling issues** , struggling with half-day bookings and lack of Outlook integration complicating their scheduling management. (10 reviews) - Users note the **limited flexibility** of Resource Guru, particularly in advanced forecasting and reporting customization. (9 reviews) - Users find the **missing features** in Resource Guru limit reporting, customization, and mobile capabilities, affecting flexibility. (9 reviews) - Users feel the **limited functionality** of Resource Guru restricts essential project management and customization capabilities. (8 reviews) - Report Customization (7 reviews) - Users find Resource Guru's interface **not intuitive** , making it challenging to manage resources and availability effectively. (6 reviews) - Usage Issues (6 reviews) - Cluttered Interface (5 reviews) ## Resource Guru Reviews ### 1. Resource Guru is a good platform for allocating resources . **Rating:** 5.0/5.0 stars **Reviewed by:** Shyllet N. | Junior Digital Project Manager, Mid-Market (51-1000 emp.) **Reviewed Date:** May 22, 2023 **What do you like best about Resource Guru?** It helps to keep track of work within the system and allows for better workflow distribution. The platform is user-friendly and has enabled our organization to manage resources more efficiently. It is especially useful given that our team has three Project Managers, as it allows us to easily see which resources are available and for how long. **What do you dislike about Resource Guru?** So far, it has been good for us; I haven't encountered any dislikes so far so good. It is suitable for our organization because it is large, and Guru helps track every resource. **What problems is Resource Guru solving and how is that benefiting you?** We used to face difficulties in scheduling resources manually, and Guru has solved that problem because it automates the scheduling, which has reduced the need for manual intervention and it has helped minimize errors. It also allows us to plan ahead in terms of resoure allocation. ### 2. Game-Changer for Resource Management **Rating:** 5.0/5.0 stars **Reviewed by:** Verified User in Events Services | Mid-Market (51-1000 emp.) **Reviewed Date:** February 07, 2025 **What do you like best about Resource Guru?** We implemented Resource Guru across our entire team and hardware resources, and it has completely transformed our approach to resourcing. The platform makes scheduling incredibly easy and efficient, ensuring that everyone has a clear understanding of their workload and upcoming tasks. We use it daily to manage our projects, allocate resources, and maintain visibility across teams. The dashboard is easy to use, so it allows for quick updates and adjustments, preventing conflicts and ensuring optimal utilisation of both staff and equipment. The ability to see availability in real time has significantly improved our planning process, making it easier to stay organised and meet deadlines. If we ever have any questions or suggestions for new features, the suport team is always on hand with lightning fast responses. Overall, Resource Guru has become an essential tool in our workflow, streamlining our operations and enhancing productivity. We highly recommend it to any team looking for a smart, reliable, and user-friendly scheduling solution! **What do you dislike about Resource Guru?** We haven’t found much to dislike about Resource Guru. The team is consistently developing the product and rolling out new features, which keeps it improving over time. **What problems is Resource Guru solving and how is that benefiting you?** We use it daily to manage our projects, allocate resources, and maintain visibility across teams. The platform makes scheduling incredibly easy and efficient. It has significantly improved our planning process from outlook calendars and spreadsheets to a centralised database. ### 3. Calm, Intuitive Resource Planning That Builds Clarity and Trust **Rating:** 5.0/5.0 stars **Reviewed by:** ROHAN P. | Occupation Hygiene Technician, Mid-Market (51-1000 emp.) **Reviewed Date:** February 02, 2026 **What do you like best about Resource Guru?** What I like best about Resource Guru is how it makes complex resource planning feel calm and human. The interface is clean and intuitive, so you can see availability, conflicts, and capacity at a glance without wrestling with the tool. It’s powerful enough for real-world teams (multiple projects, time off, different roles) but never feels bloated or overengineered. I also really appreciate the focus on clarity and trust—it helps teams plan realistically, avoid burnout, and have better conversations about time and priorities, not just shuffle schedules around. **What do you dislike about Resource Guru?** I havnt came across yet, but Limited depth for complex forecasting: It’s great for visibility and short-to-mid-term planning, but if you want advanced scenario modeling or long-range forecasting, it can feel a bit lightweight. Reporting can feel basic: The built-in reports are clear but not very customizable. Teams that love slicing data every possible way may end up exporting to spreadsheets. **What problems is Resource Guru solving and how is that benefiting you?** 1. Visibility into Work & Availability Problem: Without a centralized view, it’s easy to overbook people, miss conflicts, and lose track of who’s available when. How Resource Guru Helps: It provides a clear, shared calendar of everyone’s schedules, bookings, and time off. Benefit: You spend less time chasing people, fewer surprises happen, and the team actually trusts the plan. ### 4. Easy-to-Navigate Reporting with Powerful Sorting and Filtering **Rating:** 4.0/5.0 stars **Reviewed by:** Verified User in Information Technology and Services | Mid-Market (51-1000 emp.) **Reviewed Date:** April 27, 2026 **What do you like best about Resource Guru?** It has a great set of options for sorting and filtering. The reporting features and dashboard are easy to navigate and present. **What do you dislike about Resource Guru?** It has limited column options in the report section. I’d also like a better utilization view, or at least a customizable option. When I create a profile, there should be a way to set a custom access template and apply the same kind of access to multiple users; right now I have to repeat the same process again and again. **What problems is Resource Guru solving and how is that benefiting you?** It provides a complete view of capacity, utilization, and unscheduled resources. This makes it easier to handle resource allocation and forecasting. The historical data also helps me analyze resource skill sets and overall capability. Overall, it’s very helpful for resource management, and the visibility into unscheduled resources makes it easier to get an early heads-up on hiring needs when the bench is minimal. ### 5. Easy-to-Use, Colour-Coded Scheduling That Keeps Me Organised **Rating:** 5.0/5.0 stars **Reviewed by:** Siaqa T. | Prescriber, Mid-Market (51-1000 emp.) **Reviewed Date:** May 26, 2026 **What do you like best about Resource Guru?** I’m new to Resource Guru; however, it’s easy to use because everything is colour-coded and straightforward to navigate. It helps me feel very organised, and I know exactly how to break down my day with Resource Guru. So far it’s been an amazing experience, and I can’t fault it at the moment. **What do you dislike about Resource Guru?** I can’t fault it at the moment; it does what it says on the tin. **What problems is Resource Guru solving and how is that benefiting you?** It’s helping me find colleagues quickly, and I can see what they’re doing throughout the day. That way, I know when I can catch up with them and when they’re free to talk through issues and provide support. It really saves me a lot of time and stress because I always know who to reach out to. ### 6. Clear Resource Allocation Visuals for Faster Staffing Decisions **Rating:** 5.0/5.0 stars **Reviewed by:** Clare L. | Project Manager, Mid-Market (51-1000 emp.) **Reviewed Date:** April 28, 2026 **What do you like best about Resource Guru?** I like that it provides a clear visual, so I can easily see where each resource is allocated. This helps us make quick decisions about which scope to assign to a particular labour resource. **What do you dislike about Resource Guru?** So far, from my daily use, I haven’t noticed any downsides to using Resource Guru. **What problems is Resource Guru solving and how is that benefiting you?** We have constantly changing labour and scope requirements, which means we need to adjust specific labour resources regularly. Resource Guru makes this easy to manage. It also supports productivity because we can ensure all of our labour resources are being utilised, which helps us avoid stagnant labour and saves us money. ### 7. Clear, Easy Planning Tool That Keeps Projects on Track **Rating:** 4.0/5.0 stars **Reviewed by:** Verified User in Computer Software | Enterprise (> 1000 emp.) **Reviewed Date:** April 29, 2026 **What do you like best about Resource Guru?** Its clear and easy to use. It helps us to understand our planning so that you know what projects to work on that day/week and to see what is coming up. **What do you dislike about Resource Guru?** Sometimes it can be a bit slow and it can be annoying to have to sign-in again so often. When you have to sign-in again it doesn't remember your previous login so you have to re-enter your email. Also sometimes bookings are placed that are not needed anymore, it would be great if the booker was reminded of it a few days before the booking is supposed to happen. **What problems is Resource Guru solving and how is that benefiting you?** It helps us to efficiently allocate resources within the company, e.g. assigning devs and designers to projects. It helps us designers understand what projects to work on and what is coming up. ### 8. Convenient schedule checker and Project Allocator **Rating:** 4.5/5.0 stars **Reviewed by:** Carlo E. | Web Developer, Mid-Market (51-1000 emp.) **Reviewed Date:** October 30, 2024 **What do you like best about Resource Guru?** I can easily track who’s in and out each day and review the work allocation for each of my colleagues. This helps me quickly see who I can ask for assistance or delegate critical, urgent tasks to. **What do you dislike about Resource Guru?** The way it shows the people who are out for the day (only shows one person needs to click to see the others) makes me think there's only 1 person who is on leave **What problems is Resource Guru solving and how is that benefiting you?** Tasks and projects often end up over-allocated. With RG, we can avoid that and manage our projects in present and advance accordingly. ### 9. Intuitive, Great Value, and Seamless Integrations **Rating:** 4.5/5.0 stars **Reviewed by:** Jon P. | L&D Manager, Enterprise (> 1000 emp.) **Reviewed Date:** June 20, 2026 **What do you like best about Resource Guru?** Easy to use and incredibly intuitive. The price is great value for money, the support is fast and friendly, it performs well, and it integrates smoothly with other applications. **What do you dislike about Resource Guru?** Nothing, it does what I need it to and does it well **What problems is Resource Guru solving and how is that benefiting you?** Resource Guru helps us schedule all of our L&D resources, and it does so effectively. ### 10. Excellent Resource Availability Overview Across Multiple Offices **Rating:** 5.0/5.0 stars **Reviewed by:** Kristoffer A. | Strategic Design Director | Manyone, Mid-Market (51-1000 emp.) **Reviewed Date:** May 08, 2026 **What do you like best about Resource Guru?** Resource availability overview. Works well across multiple offices. Good overview and filtering. **What do you dislike about Resource Guru?** Missing filters for my bookings of other people (bookings I manage) Legacy bookings / past bookings obstruct the view when the people are not active on the project anymore. (would love that only bookings from today and forward could be shown) **What problems is Resource Guru solving and how is that benefiting you?** Shared overview of resources across mulitple PMs in multiple locations. Reporting on total booked days on a project level. ## Resource Guru Discussions - [Can I update something on my schedule if it has been put in by my manager?](https://www.g2.com/discussions/46496-can-i-update-something-on-my-schedule-if-it-has-been-put-in-by-my-manager) - 5 comments, 1 upvote - [View Resource Guru pricing details and edition comparison](https://www.g2.com/products/resource-guru/reviews/resource-guru-review-4448384?section=pricing&secure%5Bexpires_at%5D=2026-07-21+12%3A51%3A24+-0500&secure%5Bsession_id%5D=89691689-4f1a-4049-8c32-033ac2c52729&secure%5Btoken%5D=b30cac7a8e9b08f7810cfc327002e350650af4b244b2239755846d603e25e3cf&format=llm_user) ## Resource Guru Integrations - [Agentforce Sales (formerly Salesforce Sales Cloud)](https://www.g2.com/products/agentforce-sales-formerly-salesforce-sales-cloud/reviews) - [Asana](https://www.g2.com/products/asana/reviews) - [Calendar](https://www.g2.com/products/calendar/reviews) - [ClickUp](https://www.g2.com/products/clickup/reviews) - [Google Workspace](https://www.g2.com/products/google-workspace/reviews) - [iCal](https://www.g2.com/products/ical/reviews) - [Kantata Professional Services Automation (formerly Mavenlink+ Kimble)](https://www.g2.com/products/kantata-professional-services-automation-formerly-mavenlink-kimble/reviews) - [Microsoft 365](https://www.g2.com/products/microsoft365/reviews) - [Microsoft Outlook](https://www.g2.com/products/microsoft-outlook/reviews) - [Microsoft Teams](https://www.g2.com/products/microsoft-teams/reviews) - [monday AI Work Platform](https://www.g2.com/products/monday-com/reviews) - [QuickBooks Online](https://www.g2.com/products/quickbooks-online/reviews) - [SAML Single Sign-On](https://www.g2.com/products/saml-single-sign-on/reviews) - [TeamWork](https://www.g2.com/products/teamwork-2025-01-31/reviews) - [Trello](https://www.g2.com/products/trello/reviews) - [Workday HCM](https://www.g2.com/products/workday-hcm/reviews) - [Zapier](https://www.g2.com/products/zapier/reviews) ## Resource Guru Features **Planning** - Resource Definiton - Capacity - Scheduling **Optimization** - Performance - Forecasting - Corrections **Content & Documents** - Notes - Search **Time Tracking** - Ease of Completing Timesheets - Tracking Time to Project/Task - Billable Time Rate Management **Controls** - Custom Views - User Management - Calendars **Project Management** - Task Management - Planning - Visibility - Integration **Remote Collaboration** - Alignment - Accountability - Connectivity **Mobile Time Tracking** - Time Tracking **Administration** - Business Tool Integration - Workflow - Automated Reminders - User, Role, and Access Management **Platform** - Reporting - APIs / Integration - Performance and Reliability - Mobile User Support ## Top Resource Guru Alternatives - [Float.com](https://www.g2.com/products/float-com/reviews) - 4.3/5.0 (2,001 reviews) - [Kantata Professional Services Automation (formerly Mavenlink+ Kimble)](https://www.g2.com/products/kantata-professional-services-automation-formerly-mavenlink-kimble/reviews) - 4.2/5.0 (1,465 reviews) - [monday AI Work Platform](https://www.g2.com/products/monday-com/reviews) - 4.7/5.0 (16,496 reviews)