# PageProof Reviews **Vendor:** PageProof **Category:** [Online Proofing Software](https://www.g2.com/categories/online-proofing) **Average Rating:** 4.8/5.0 **Total Reviews:** 388 ## About PageProof PageProof is an online proofing and creative approval platform with AI-powered insights and commenting that helps marketing and creative teams review, collaborate on, and approve content efficiently and securely. It brings every file type, reviewer, workflow step, and approval decision into one structured environment – transforming fragmented feedback into a clear, organized path to sign-off. The result is a review process that feels calmer, more predictable, and purpose-built for producing quality creative work at scale. Designed for organizations that create and distribute content regularly, PageProof supports global marketing departments, in-house creative teams, agencies, higher-education institutions, and enterprise brands. Teams use PageProof to replace long email threads and printouts, consolidate feedback, manage stakeholder approvals, and maintain compliance and brand accuracy across all creative output. PageProof provides a governed approval process that ensures the right people review the right content at the right time. Automated workflows, templates, and intelligent tools reduce manual steps and give teams a clear, auditable path from first draft to final approval. Key capabilities include: • End-to-end online proofing for static artwork, video, audio, HTML, presentations, documents, emails, and more. • Automated workflows and templates that structure review stages and eliminate repetitive setup work. • PageProof Intelligence® features such as Smart Compare, Smart Check, and Smart Tags that add clarity and insight to every review. • Additional PageProof Intelligence features for proofing include PI Insights providing AI powered insights into your work, PI Commenting adding comments onto your work directly. • PageProof Agentic Proofing allows teams to create PI Agents to check work according to their own defined guidelines for brand, language, style, tone, design - you decide! • Smart proofing tools – including rulers, gridlines, automated link scanner, barcode and QR code scanner, spell check, ColorSep®, color check, and metadata analysis – that surface issues early and reduce revision cycles. • Deep integrations with design, communication, project management, and content systems including Adobe Creative Cloud, Adobe Express, Figma, Canva, Microsoft Office, Slack, Asana, monday.com, Trello, Airtable, ClickUp, MediaValet, and others. • Enterprise-grade security with patented encryption of proofs, full audit trails, granular access controls, data residency options for sovereignty requirements, and ISO 27001:2022 certification. Teams choose PageProof to bring structure to creative operations, reduce approval bottlenecks, and deliver work with confidence. Every proof includes an automatic audit history, clear to-dos, version control, and structured decision-making – giving reviewers clarity and creatives the direction they need to move forward. Additional benefits include: • Support for unlimited reviewers inside and outside the organization. • Consistent workflows that strengthen brand governance and reduce errors. • Streamlined collaboration that minimizes meetings, email chains, and scattered feedback. • FinalFile delivery, a flexible delivery layer that automatically routes approved files into downstream systems such as MediaValet and project management tools. For more than a decade, PageProof has helped organizations bring order, clarity, and speed to the creative review process – empowering teams to produce their best work without compromising on accuracy, security, or workflow integrity. ## PageProof Pros & Cons **What users like:** - Users rave about the **ease of use** of PageProof, making collaboration and feedback seamless for everyone involved. (59 reviews) - Users find the **commenting features** of PageProof easy and intuitive, greatly enhancing their proofreading and feedback processes. (33 reviews) - Users love the **ease of use and efficient feedback tools** in PageProof, enhancing collaboration during creative reviews. (29 reviews) - Users value the **team collaboration features** of PageProof, enhancing workflow and simplifying feedback processes. (29 reviews) - Users appreciate the **efficiency** of PageProof, facilitating timely project management and streamlined feedback collection. (18 reviews) - Intuitive (18 reviews) - Time-Saving (18 reviews) - Version Control (18 reviews) - Users appreciate the **responsive customer support** of PageProof, enhancing their experience and workflow efficiency. (17 reviews) - Simple (17 reviews) **What users dislike:** - Users find the **missing features** of PageProof, such as bulk edits and improved search, hinder their productivity. (13 reviews) - Users face **upload issues** with PageProof, particularly limited video uploads and difficulty finding the upload button. (12 reviews) - Users find **document handling cumbersome** , with poor navigation, clunky tools, and frustrating proof tracking issues. (10 reviews) - Users experience **software instability** with PageProof, including occasional crashes and glitches during heavy usage or large documents. (7 reviews) - Users face challenges with the **approval process** , needing to send documents back for every new to-do, which is time-consuming. (5 reviews) - Commenting Issues (5 reviews) - Email Management (5 reviews) - Users find PageProof **not intuitive** , struggling with approval processes and integration with other tools. (5 reviews) - Integration Issues (4 reviews) - Slow Performance (4 reviews) ## PageProof Reviews ### 1. Smooth and easy review proces **Rating:** 4.5/5.0 stars **Reviewed by:** Akshay V. | Quality Analyist, Mid-Market (51-1000 emp.) **Reviewed Date:** April 11, 2026 **What do you like best about PageProof?** What I like most about PageProof is that it makes feedback very easy and clear. Everything is in one place, so there’s no confusion with emails or different versions. It saves time and helps teams work better togehter **What do you dislike about PageProof?** One small thing is that it can take a little time at the beginning to get used to all the features. However, once you get the hang of it, it really makes the review process smoother and more efficient overall. **What problems is PageProof solving and how is that benefiting you?** PageProof helps avoid missing feedback and delays in approvals. Everything is tracked properly, so nothing gets lost. This helps me stay organized, finish work faster, and be more confident that everything is reviewed correctly. ### 2. It's a good program for sending proofs to clients **Rating:** 4.0/5.0 stars **Reviewed by:** Jessie G. | Production Artist, Small-Business (50 or fewer emp.) **Reviewed Date:** July 17, 2025 **What do you like best about PageProof?** it's very easy to mark up the proofs with comments **What do you dislike about PageProof?** it's very cumbersome when compared to the clients I can just email proofs to but that isn't. With PageProof you have to wait for a client to comment and submit a proof and then you make the changes, resubmit the proof and the process starts over... but if you have a change or see an error and want to resend the file you have to completely resend and start a whole new proof number, you cant just send it to them. With the clients I email proofs to, I can just be like OOPS here is the correction and they can look at it no problem. **What problems is PageProof solving and how is that benefiting you?** It works as a go-between for submitting proofs to clients and as a way for them to mark it up for corrections and eventually approve it. It replaces us having to email the clients and them either typing changes or writing/drawing them out by hand ### 3. The Game-Changer for Seamless Proofing **Rating:** 5.0/5.0 stars **Reviewed by:** Ivy P. | Small-Business (50 or fewer emp.) **Reviewed Date:** December 05, 2025 **What do you like best about PageProof?** I use PageProof for reviewing everything, and it makes it easy and intuitive to proofread projects, like print jobs or website edits. I love the custom workflows that allow our team's internal proofing process to happen seamlessly ahead of client reviews. I also appreciate that I can send a client a PageProof of their website to mark up edits, and the ability to select text and edit it within the proof comment is extremely helpful. Adding screenshots or files is easy too. PageProof actually delivers on what many soft-proofing systems promised but failed to deliver. We've been using it for three years and fully implemented client-specific proof workflows, with clients impressed and happy to review projects, as it's simple for them to provide feedback. Our design team also benefits from the creative integrations with Adobe Creative Suite, which speeds editing on their side. **What do you dislike about PageProof?** It's occasionally a little slow to load. **What problems is PageProof solving and how is that benefiting you?** I use PageProof for reviewing projects easily and intuitively. It solves inefficiencies from emailing PDF proofs and allows seamless internal proofing with custom workflows. Clients find it simple to give feedback, enhancing their happiness and engagement. ### 4. Great Collaboration, Faster Review Cycles **Rating:** 5.0/5.0 stars **Reviewed by:** Ann B. | Lead Technical Publisher, Mid-Market (51-1000 emp.) **Reviewed Date:** November 18, 2025 **What do you like best about PageProof?** Great team collaboration Faster Review cycles Accessible anytime anywhere Easy login No Page or file size limitations Minimal IT involvement **What do you dislike about PageProof?** One limitation I’ve encountered is the inability to upload marked-up PDFs as the initial version. While I have imported PDF comments into PageProof, the import process is not always reliable. **What problems is PageProof solving and how is that benefiting you?** Centralising all feedback and document versions in a single platform has reduced multiple emails, instant message and scattered file locations which previously caused delays. A particularly useful aspect is the ability to access previous versions of documents, which allows all our teams to reference earlier iterations easily and maintain continuity throughout the review and approval process. ### 5. Effortless Design Collaboration and Streamlined Communication - a real gamechanger **Rating:** 5.0/5.0 stars **Reviewed by:** Belinda K. | Creative Director, Small-Business (50 or fewer emp.) **Reviewed Date:** December 04, 2025 **What do you like best about PageProof?** Easy to use: reduces mistakes and keeps all communication about a design in one place. Able to refer back through iterations. Over time, you build a very handy searchable library of all past jobs done for each client, which I am constantly referring to. **What do you dislike about PageProof?** Some clients are initially resistant to using new software. However there are online videos to help guide them through it. **What problems is PageProof solving and how is that benefiting you?** I work remotely, and it helps with workflow. Much easier to follow than acrobat - changes don't get lost. Lots of functionality - able to do animated banners, websites and more. ### 6. Effortless Collaboration and Control Across Departments **Rating:** 5.0/5.0 stars **Reviewed by:** Faith Y. | Senior Graphic Designer, Mid-Market (51-1000 emp.) **Reviewed Date:** December 04, 2025 **What do you like best about PageProof?** I love that we can control who sees collateral in each step. The platform is so easy to use, anyone can learn. It was easy to implement across all our different departments. We use this multiple times a day, for all mediums of proofs. **What do you dislike about PageProof?** There is nothing I dislike about PageProof! **What problems is PageProof solving and how is that benefiting you?** We used to struggle with everyone seeing proofs all at once, offering feedback too soon, confusion of versions, etc. Now, everyone is in a tiered system so that the proof is absolutely perfect by the time it gets to the final reviewer. The best part is that it moves through review steps automatically on its own, so the proof owner can send it and forget about it until to-do's are requested or the proof is approved. **Official Response from Gemma Rann:** > Thank you so much for your review Faith - our team really appreciates the feedback! ### 7. Needs Better Folder Structure and More Flexible Proofing Tools **Rating:** 1.5/5.0 stars **Reviewed by:** Verified User in Marketing and Advertising | Small-Business (50 or fewer emp.) **Reviewed Date:** December 04, 2025 **What do you like best about PageProof?** It's fine to review proofs and get client feedback. **What do you dislike about PageProof?** I do not like that there isn't a folder structure. The proofing tool is also kind of annoying, I go to mark up things and then click a other key on my board and it thinks I'm asking to use a smart feature. I also don't like that you cannot mark up mult. pages at a time. I hate that I can't see everything within my agency unless I am added to a proof. Same goes for uploading a proof, unless I am an owner I cannot do so. I could understand that from a company perspective, but as a creative agency I don't find that helpful at all. **What problems is PageProof solving and how is that benefiting you?** Honestly not much besides keeping all client edits together. **Official Response from Gemma Rann:** > Thank you for your review. We have a subfolder system coming in 2026 which will allow further structuring for organization beyond folders and collections which are available now. If you ask your team administrator, you'll will be able to access the team dashboard which show you all the proofs your team has made and where in the proofing lifestyle they are at. Your customer success manager will be happy to show you, but if you have any questions, just reach out to our team via the in-app chat on your dashboard. ### 8. PageProof Supercharges Our Creative Approval Process **Rating:** 5.0/5.0 stars **Reviewed by:** Han T. **Reviewed Date:** October 17, 2025 **What do you like best about PageProof?** I really enjoy how PageProof enhances collaboration by allowing everyone to work together in a productive way, making the review and approval process more streamlined. The user-friendly interface of PageProof is a standout feature, enabling even beginners to start using it very quickly and without any difficulty. Furthermore, the centralized system for approvals significantly improves efficiency by keeping track of the approval process, which helps ensure that reviews are completed on time. The correction tools are incredibly useful because they allow me, as a designer, to see exactly what was wrong with the last version, making it easy to correct for the next version. Additionally, the feature that logs all revisions during the approval process is invaluable, as it provides a clear record of changes made. **What do you dislike about PageProof?** I don’t have any immediate improvements for PageProof **What problems is PageProof solving and how is that benefiting you?** I use PageProof to centralize approval processes, speeding up feedback and preventing delays common with email reviews, benefiting my workflow. ### 9. Not very good unfortunately. Needs a UI design overhaul. **Rating:** 1.0/5.0 stars **Reviewed by:** Richard L. | Senior Graphic Designer, Mid-Market (51-1000 emp.) **Reviewed Date:** October 17, 2025 **What do you like best about PageProof?** The only good feature is that comments appear in real time, as opposed to other proofing software where they only appear once submitted as a whole doc. Which means you can be working on the doc while in review. But also uploading a new doc doesn't delete all the comments written, **What do you dislike about PageProof?** Pretty much everything. The animation and the clunkiness of the interface, it's hard to see which comment is related to something drawn on the doc. It's just not an intuitive or nice piece of software to use, Proof HQ is better in every way except price. If you upload multiple documents you cant see the individual file names without going to page grid. The tools for marking up feel archaic, I can never tell what tool i have selected because the icons are pretty much identical. There's no easy way to zoom in and out via key commands. There are no easy tools for measuring or checking alignment they're buried on clunky menus If you have a document that happens to use the pageproof background colour there's no way to see the edge of the doc it just blends in. On the 4th of July they replace your cursor when uploading a proof with a stupid firework animation that means you can't click on anything. The proof tracking is diabolical, I've been using this for years and I can never find a proof I'm looking for on the dashboard, so we have to result in pasting the relevant latest proof links into a ticket to track them. In short it's pretty crappy and hasn't improved in years. It's not easy to use, it's been implemented badly, the customer support is okay, unfortunately I have to use it daily. **What problems is PageProof solving and how is that benefiting you?** We use it to proof advertising concepts and artwork. **Official Response from Gemma Rann:** > Hi! Thank you for your review Richard. We'd love to walk through some of your feedback with you – you can turn off 'celebrations' under your profile, there are shortcut keys for zoom and the ruler tool etc, even one for outlining the document edges if you need that too. We can show you where to see the file names on the proofing screen as well (you don't need to go into the page grid to see them). Just reach out to our team via the in-app chat 👍 ~ Thanks! ### 10. User-Friendly and Great for Integrations **Rating:** 4.5/5.0 stars **Reviewed by:** Ava A. **Reviewed Date:** December 04, 2025 **What do you like best about PageProof?** I find PageProof very user-friendly and I like how it connects to other software like Monday. Having all comments on my work in one place for me to refer back to is really helpful. When I'm done on PageProof and approve a draft, it goes right to my Monday board, which makes managing my projects efficient. The initial setup was very easy too. **What do you dislike about PageProof?** When I have a lot of drafts in my inbox, it looks very cluttered and it's tricky to find what I'm looking for. **What problems is PageProof solving and how is that benefiting you?** PageProof allows me to have all comments on my work in one place, and its integration with Monday streamlines moving approved drafts directly into my project boards. It's user-friendly, making it easy to manage my workflows. ## PageProof Discussions - [I would like to organize in Page Proof Archive Folders by accounts.](https://www.g2.com/discussions/46864-i-would-like-to-organize-in-page-proof-archive-folders-by-accounts) - 1 comment, 1 upvote - [View PageProof pricing details and edition comparison](https://www.g2.com/products/pageproof/reviews/pageproof-review-8239239?section=pricing&secure%5Bexpires_at%5D=2026-05-16+00%3A22%3A37+-0500&secure%5Bsession_id%5D=7c6349e7-1f9d-4764-b621-1ae137ce8302&secure%5Btoken%5D=00cb7d3b9fb2a0ba37d32e203f20ac6667e6fc8a3f5e555f51a2a1f8858436ee&format=llm_user) ## PageProof Integrations - [Adobe Creative Cloud](https://www.g2.com/products/adobe-creative-cloud/reviews) - [Adobe Illustrator](https://www.g2.com/products/adobe-illustrator/reviews) - [Adobe InDesign](https://www.g2.com/products/adobe-indesign/reviews) - [Airtable](https://www.g2.com/products/airtable/reviews) - [Asana](https://www.g2.com/products/asana/reviews) - [Box](https://www.g2.com/products/box/reviews) - [Canva](https://www.g2.com/products/canva/reviews) - [ClickUp](https://www.g2.com/products/clickup/reviews) - [Dropbox](https://www.g2.com/products/dropbox/reviews) - [Figma](https://www.g2.com/products/figma/reviews) - [Final Cut Pro X](https://www.g2.com/products/final-cut-pro-x/reviews) - [Jira](https://www.g2.com/products/jira/reviews) - [MediaValet](https://www.g2.com/products/mediavalet/reviews) - [Microsoft Entra ID](https://www.g2.com/products/microsoft-entra-id/reviews) - [Microsoft Excel](https://www.g2.com/products/microsoft-excel/reviews) - [Microsoft Power Automate](https://www.g2.com/products/microsoft-power-automate/reviews) - [Microsoft PowerPoint](https://www.g2.com/products/microsoft-powerpoint/reviews) - [Microsoft Teams](https://www.g2.com/products/microsoft-teams/reviews) - [Microsoft Word](https://www.g2.com/products/microsoft-word/reviews) - [monday Work Management](https://www.g2.com/products/monday-com/reviews) - [Okta](https://www.g2.com/products/okta/reviews) - [OneLogin](https://www.g2.com/products/onelogin/reviews) - [Ping Identity](https://www.g2.com/products/ping-identity/reviews) - [Slack](https://www.g2.com/products/slack/reviews) - [TeamBoard for Monday.com](https://www.g2.com/products/teamboard-for-monday-com/reviews) - [Trello](https://www.g2.com/products/trello/reviews) ## PageProof Features **Proofing Features - Online Proofing** - Smart Compare - Image Recognition and Tagging - Gridlines and Rulers **Platform - Online Proofing** - Dashboard - Integrations with Creative Tools - Integrations with Project Management Tools - Version Management - Brand Compliance **Workflow and Collaboration - Online Proofing** - Workflow Templates - Notifications ## Top PageProof Alternatives - [Ziflow](https://www.g2.com/products/ziflow/reviews) - 4.5/5.0 (919 reviews) - [Filestage](https://www.g2.com/products/filestage/reviews) - 4.6/5.0 (236 reviews) - [Wrike](https://www.g2.com/products/wrike/reviews) - 4.2/5.0 (4,448 reviews)