Notion Reviews & Product Details

I love the ability to streamline workflows in Notion. I attended the Make with Notion conference this year in San Francisco and the demos opened my eyes to everything Notion is actually capable of. The AI features have drastically improved my business operations and given me back so much time to build custom software for my clients. Workload management has become a breeze with the tools I have built using Notion. Review collected by and hosted on G2.com.

Not much comes to mind, but the one limiting feature I would say is the ability to reference data between databases is complicated. I understand how to utilize relations and rollups, but there's a part of me that wishes Notion had some kind of spreadsheet functionality (cell references, etc) AS AN OPTION for building some specific tools. Review collected by and hosted on G2.com.

Notion finally gives us one place to think, plan, and actually get work done. It’s flexible enough to handle strategy documents, project workflows, meeting notes, GTM plans, basically everything we’d normally scatter across five different tools.

The biggest upside is how easily you can shape it around how your team actually works. Databases, linked views, templates, they let you build the exact system you need instead of forcing you into someone else’s structure. Once it clicks, it becomes the home base for the whole organisation.

It genuinely reduces noise. People stop asking “Where does this live?” because the answer is always in Notion. Review collected by and hosted on G2.com.

Notion’s superpower is its flexibility, but this is also the thing that trips people up the most. If you don’t put real structure behind it, it becomes messy fast: duplicate pages, random wikis, and everyone building their own version of the truth.

Large databases can get slow, permissions can be fiddly as the team grows, and someone does need to take ownership or it turns into a digital junk drawer. The mobile app also isn’t great for anything beyond quick checks.

None of this is a dealbreaker, but Notion isn’t a magic fix. It works brilliantly if you treat it like a system. If you don’t, it just becomes another place for clutter. Review collected by and hosted on G2.com.

I like that I can get rid of all my other scattered notes and start to have everything in one place. What makes that work best for me is to be able to create relational databases. I used to work with FileMaker Pro at my job years ago and didn't think I would be able to make something like work for my personal business, but Notion has been a lovely surprise. Review collected by and hosted on G2.com.

The only thing I don't like about Notion, now that I have upgraded to using Notion AI, is that messing around with it has become too fun. It can be a time suck making my Notion so complete and then making it pretty on top. Review collected by and hosted on G2.com.

What I appreciate most about Notion is its user-friendly interface and the flexibility it offers for organizing information in ways that suit both me and my team. I rely on it several times a day for project management, taking notes, and keeping track of tasks. The collaboration features make it straightforward to share updates and work together in real time. I also value how seamlessly it integrates with other essential tools, which helps keep our workflow centralized. Whenever we have questions, their support team is very responsive, and getting started with building out workspaces was a smooth process. In summary, Notion brings together ease of use, customization, and effective teamwork all in one platform. Review collected by and hosted on G2.com.

One thing I find less ideal about Notion is that it can feel a bit overwhelming at first, especially with all the customization options and templates. It sometimes takes time to set up databases or complex workflows exactly how you want them. Additionally, offline access is limited, so working without an internet connection can be tricky. Review collected by and hosted on G2.com.

The best aspect of Notion is its flexibility. You have blocks for every type of content you might need, which lets you create any workflow you can imagine. The block-based structure makes it simple to customize pages, databases, and more. Additionally, the integration of Notion AI makes everything even easier. Whenever you feel stuck, need ideas, or want tasks completed automatically, Notion AI can handle it for you. Why do hard work when you can work smart?

Pre-built Notion templates make it easy to get started, even at the very early stages, by providing ready-made structures you can adapt immediately. Review collected by and hosted on G2.com.

The app starts to feel slow and somewhat laggy once the number of database rows goes beyond around 90. While offline access is available, it often doesn't function properly for me. As for the UI/UX, it can be confusing for new users; it took me nearly a week to figure out how to use Notion effectively. The mobile experience is quite limited and, in my opinion, is almost useless. Additionally, the platform requires constant manual organization, otherwise things can become disorganized very quickly. Review collected by and hosted on G2.com.

I love using Notion as a comprehensive documentation hub and for project planning, where it helps me maintain an organized record of decisions. Notion's powerful automations and integrations between different files, tables, and databases significantly enhance my workflow efficiency, making complex task management straightforward. The platform's developer-friendly nature genuinely makes it more engaging for me to use. Notion AI is particularly beneficial, enabling me to write much faster by providing high-level context. Additionally, I find the database feature extremely helpful for organizing data structures and establishing integrations between different areas or topics. The initial setup was remarkably easy, and people get familiarized with the platform super fast, which made the transition seamless. Overall, I appreciate how intuitive and natural it feels to start producing content in Notion. Review collected by and hosted on G2.com.

I find the page permissions breakdown a bit messy, which makes managing access controls more complicated than it should be. Additionally, the Verifiers option could be improved by allowing more dynamic assignment of reviewers, such as making it dependent on a database field. Review collected by and hosted on G2.com.

I use Notion for a variety of purposes, including taking meeting notes, creating SOTs for my team, knowledge sharing, creating onboarding guides, and personal research. I like how organized Notion helps me stay, allowing me to have all my needs in one spot. It is quite intuitive, which means I can navigate its features and perform different tasks easily, like adding data tables. I appreciate that Notion supports multiple contributors, enabling collaborative work while also providing the flexibility to keep documents private if needed. I enjoy the feature that allows me to favorite certain pages I visit frequently, ensuring quick access. Overall, the initial setup of Notion was fairly easy, and despite a learning curve, it is intuitive and easy to use. Review collected by and hosted on G2.com.

I feel like there are so many things you can do in Notion that it is a bit overwhelming when trying to figure out how to do something or for new users. I also feel the mobile platform is a bit limited. Review collected by and hosted on G2.com.

As someone who practically lives in Notion, the recent stuff has been less about minor tweaks and more about genuine game-changers. I feel like they finally hit the accelerator on making it a true all-in-one workspace, especially with how they're handling AI.

Here are the new things that I'm personally loving:

The Agent: It's Not Just AI Chat, It's an AI Teammate

The biggest shift is the move from "Notion AI" being a fancy text generator to what they call a Notion Agent. Seriously, it's like hiring a power-user intern for your workspace.

Deep Context is Key: It doesn't just read the page you're on. Now, I can ask it, "Summarize the last two meetings I had with the design team and pull out all the action items assigned to me," and it'll search my calendar, meeting notes database, and even Slack messages (if connected) to give me a concise answer with citations. No more copy-pasting info just to prompt an AI.

Database Automation: My project tracker is finally a dream. I can tell the Agent to look at my raw customer feedback notes, automatically tag them with properties like 'Feature Request,' 'Bug Report,' and 'Priority: Medium,' and summarize the sentiment—all without me touching a single cell.

Notion Calendar is a Real Calendar Now

I used to keep my calendar separate because the integration was clunky. Not anymore.

The Meetings Tab: This new tab in the sidebar is genius. It syncs with my calendar and auto-creates a structured note for every meeting. No more scrambling to make a new page five minutes before a call. I just type /meet on any page, hit start, and the notes are perfectly filed away.

Calendar Searchable by Agent: I mentioned this above, but it's worth its own bullet point. I can ask the Agent, "When did I last meet with Sarah and what did we discuss about the budget?" The fact that it can search my calendar and past meeting notes together is a huge time-saver.

New Database Views

The database is the heart of Notion, and they keep making it more versatile.

Map View and Place Property: I'm a travel fanatic, and this is a gift. I can now add a Place property to my itinerary database, and it instantly shows all the locations on an actual map view. This is amazing for trip planning, or for a business tracking office locations or client sites.

Conditional Coloring with Formulas: This is a power-user feature, but I love it. I can now use formulas to set the background color of a row. For instance, my tasks turn bright red if the due date is today and the status isn't 'In Progress,' making those urgent items impossible to miss.

Basically, Notion used to be an incredible toolkit, but you had to build everything yourself. Now, the new AI and integration features feel like they are building things for you, which shifts the focus back to doing the work, not just setting up the workspace. Review collected by and hosted on G2.com.

Where Notion Needs a Serious Upgrade

Honestly, for how much I use and love Notion, the complaints boil down to three things. They've fixed a lot of the initial "steep learning curve" stuff with good templates and the AI Agent, but now the issues are more about core performance and missing power features.

1. Performance & The Mobile App (The Lag is Real)

This is the number one complaint. When your workspace gets big—hundreds of pages and complex databases—it starts to feel sluggish.

The Wait: Page load times, especially for complex dashboards with lots of linked databases, can still be painfully slow. It feels like the entire web-app structure is struggling to keep up with the complexity it allows.

Mobile is a Chore: The mobile app, despite improvements, still feels like a slow web-wrapper. Trying to quickly check a to-do list or jot a note on the go often involves a noticeable load time, which defeats the purpose of an "on-the-spot" capture tool.

2. Automation & Database Logic Gaps

They've come so far with the new Formulas and Automations, but there are still glaring holes that make workarounds necessary for power users.

Conditional Relations: I still can't build a simple automation like: "When I complete a task, automatically link it to the 'Weekly Review' page that has the most recent date." The automation logic isn't smart enough to handle conditional linking or complex filtering like Formulas can.

True Recurring Tasks: It's 2025 and setting up a simple recurring task (e.g., "Pay Rent on the 1st of every month") still requires a custom database template, an automation, and a lot of steps. It should be a native checkbox option.

3. Export & Data Ownership

Notion is a great digital brain, but what if you need the data outside of it?

PDF/Print Formatting: Exporting a page to a PDF for printing or sharing often breaks the layout. Complex columns, tables, and images get scrambled. There's no good way to add page breaks or control the formatting.

Proprietary Data: If you ever wanted to leave Notion (god forbid), getting your data out is clunky. You get a mass of HTML, CSV, and markdown files that require a lot of manual cleanup to import into a competitor. It's not a truly open standard like pure markdown would be, which always leaves me with a slight data-lock-in anxiety.

The short version: Notion is amazing at giving you a powerful, flexible canvas. Now, they need to focus on making that canvas load instantly and adding the finishing touches to its automations so you can stop being a workspace architect and just be a productive user. Review collected by and hosted on G2.com.

The UI is more smooth now and alot of new features are also introduced. Also with the addition of the Notion AI using notion has become much more simple and helpful. The AI can translate complete pages, analyze your notes, give insights on your data, help to create data and much more. I cannot suggest a much better notes keeping and sharing tool than notion. Recently I have planned a trip so I have noted everything down and using the AI also improved that alot and then shared the link to my friends so that they can also see the itinerary and they were impressed with the clean design and how easy it is to share there type of notes. Review collected by and hosted on G2.com.

I am still not sure on that. Like the needs that I have it fulfills those there is noting extra I need from that. So I dont have anything that notion can improve. Review collected by and hosted on G2.com.

Notion is everything. It’s data, it’s documents, it’s images, it’s writing. It’s flexible enough to be the central source of truth for my business, and my personal projects. I currently use it to manage my marketing content such as articles, blogs, and video scripts. It integrates with so many plugins and tools that the data can be leveraged on my website, with forms, and in my CRM and project management. Review collected by and hosted on G2.com.

I used to enjoy writing in Notion, but the flexibility is a curse here—it can do so many things that it’s not the best place for focused writing anymore. And the somewhat intrusive AI features keep accidentally getting activated…it’s disruptive, in a bad way. Review collected by and hosted on G2.com.