G2

Verified User in Design

Mid-Market (51-1000 emp.)

10/8/2026

"Flexible, Customizable Project Tracking That Keeps Our Design Team Aligned"

4/5

What do you like best about Flowlu?

As a Design Operation & Project Delivery Coordinator at a mid-sized design agency in Kansas City, my favorite thing about Flowlu is how it blends flexible project tracking, customizable data fields, and centralized document management all in one lightweight platform. Our team juggles dozens of active client design projects, freelance vendor relationships, and constant creative asset revisions. Before Flowlu, our project data, approval statuses, and freelance contract terms were spread across separate spreadsheets, cloud folders, and chat threads. It was tough to keep our creative, production, and account teams aligned, and tracking asset versions and project phases was always messy.

Flowlu’s fully customizable fields and bulk CSV import functionality have completely streamlined our day-to-day operations. I regularly onboard new client projects and freelance designers in bulk, and Flowlu lets me upload entire project lists and vendor rosters via CSV in minutes. I built custom fields tailored specifically for our design workflows, including project phase tracking, client approval status, creative deliverable version numbers, freelance rate tiers, and contract expiration dates.

A perfect real example is our recent brand refresh campaign for a regional retail client. The project had multiple phases — mood board development, logo iterations, brand guideline drafts, and final file handoff — with tons of versioned assets and external freelance support. I set up a dedicated Flowlu project workspace with our custom phase fields and logged every deliverable version, client feedback status, and freelance task milestone. Our creative team could instantly see which design iterations were client-approved, which files were pending revisions, and which freelance tasks were due. No more digging through scattered Google Drive folders or long email threads to verify project status.

I also love that Flowlu ties task tracking, client communication logs, and document storage directly to each project. All approved assets, signed vendor contracts, and client feedback records live in one centralized spot. This makes my monthly cross-department operational reporting way faster. I can quickly pull organized project data to compile team performance metrics and project delivery timelines without manually compiling data from multiple tools.

Overall, Flowlu’s adaptability to our unique design studio workflows is its biggest strength. It eliminated our disjointed project management system, cut down hours of manual data entry and version tracking, and keeps our entire creative team aligned on project delivery deadlines and client expectations. Review collected by and hosted on G2.com.

What do you dislike about Flowlu?

The biggest issue is its file handling and asset versioning support. We constantly upload design source files, brand mockups, and revised deliverables for client review. When our creative team uploads multiple iterations of the same design asset into Flowlu, there’s no built-in way to auto-tag versions or compare previous file revisions side by side. A few weeks back, we were wrapping up a brand identity project and had seven different logo mockup versions uploaded. Our account manager accidentally pulled up an older, unapproved file to share with the client because Flowlu didn’t clearly highlight the latest approved version. We had to add manual naming rules and extra notes on every upload, which creates more work for our busy creative team.

Custom reporting is another weak spot. I rely on reports to put together our monthly cross-department operational reviews. I set up custom fields in Flowlu for project phases, approval status, and freelance contract terms, but the report builder doesn’t let me combine all those fields smoothly. I tried to build a report showing active projects grouped by client approval stage and vendor spend, but the filters kept dropping some of our custom field data. I ended up exporting all the raw data to Excel and building the report manually, which ate up a big chunk of my month-end time.

The integrations are pretty limited too. Our team uses Figma for design work and Dropbox to store large source files. There’s no native Flowlu connection to sync Figma updates, and the Dropbox link setup only embeds basic file links, it won’t automatically pull updated asset versions. We tried a Zapier workaround, but it’s inconsistent and sometimes fails to push new task updates into Flowlu. Review collected by and hosted on G2.com.

What problems is Flowlu solving and how is that benefiting you?

Before we adopted Flowlu, managing our design agency projects was messy. We stored client project details, freelance vendor contracts, approval statuses and deliverable version logs across separate spreadsheets, Google Drive folders and email threads. Our creative, account and production teams were often out of sync. It was easy for someone to grab an old asset version or miss a client approval update, and compiling data for my monthly operational reports meant copying information from a handful of different sources.

Flowlu brought all our project and vendor records into one shared workspace, and the custom fields paired with CSV bulk import made a huge difference for our design operations. I set up custom fields to track project phases, client approval status, deliverable version numbers and freelance contract terms, which fit our creative workflow perfectly. When we bring on new clients or freelance designers, I can bulk import all their information via CSV instead of manually entering every single record.

A great example is a recent full brand identity project for a local retail business. This project had multiple rounds of revisions, several freelance illustrators contributing assets, and formal client approval checkpoints at every phase. Inside Flowlu, we logged every deliverable version, tracked which assets were approved, and kept all freelance contract terms linked directly to the project. The creative team could quickly check what revisions were requested, and our account managers could verify approval status before sending files to the client. Before Flowlu, this information would’ve been scattered in drive folders and email threads, and there was real risk of sharing the wrong mockup.

We also use Flowlu’s task system to map out each project phase and set reminders for contract renewals with our freelance vendors. That helps us avoid gaps when bringing in outside creative help. While the reporting and file versioning features aren’t perfect, I can pull base project data from Flowlu to speed up my monthly cross-department operational reports.

Flowlu hasn’t replaced our Figma or Dropbox, but it fixed our biggest headache: disconnected project data across the agency. It cuts down manual data entry, keeps our team aligned on client approvals and asset status, and reduces the chance of costly mix-ups with outdated design deliverables. That lets me spend less time chasing down records and more time supporting smooth project delivery. Review collected by and hosted on G2.com.