Frankly, what clicks for me most with OneSuite is how tightly it links partner deal pipelines, production tasks, time tracking, and proposal documents together in a single system, which fits our game studio’s partner collaboration workflow perfectly. Before we rolled this out, our production team was jumping between a separate CRM for external studio leads, a task tracker for asset milestones, a document tool for co-dev agreements, and a standalone timesheet app. Earlier this year, we were working with a small external art partner out of Seattle on environment assets for our upcoming indie title. Our producer logged their scope and deliverable schedule in our task tool, while the contract and payment terms sat in a separate file repository. When we got close to milestone approval, we realized the agreed-upon revision cap written in the proposal didn’t match the task notes. We had to pause asset review and hash out the mismatch with the partner, which pushed our background art delivery back by three days. Now inside OneSuite, every partner opportunity feeds straight into a project workspace. The proposal, signed contract, milestone task list, tracked hours, and future invoice all sit tied to that same partner record, so scope details never drift apart across disconnected apps.
I also really value the flexible pipeline and board customization, since every external partner project we run has a slightly different production rhythm. Some partners are handling full playable vertical slices, while others only deliver character animations or audio assets. A few months back, we took on a contract with an audio studio in Austin. We tried managing their handoff milestones in a rigid, pre-built sales pipeline tool we used before, and we couldn’t add custom stages like “rough mix review,” “feedback iteration,” and “final stem delivery.” Our team missed the window to send notes on their first pass, and the studio had to rearrange their schedule to accommodate us. With OneSuite, I can build custom pipeline stages and swap between Kanban boards and list views for each partner project. I map out our review gates, lock in deadlines, and tag the right internal reviewers for each asset batch. Our artists, audio leads and producers can all glance at the board and see exactly what’s waiting for feedback, no long status update meetings required.
Another standout feature is the team capacity view, which helps me avoid overloading our internal producers and reviewers when multiple partner projects kick off at once. We’ve got a 51–200 person team, so we juggle several co-development partnerships in parallel. Last quarter, we signed a new character art partner without checking everyone’s utilization first. We assigned our primary art reviewer to the new milestone queue while they were already swamped with another partner’s model pass. Feedback turnaround slowed down drastically, and the external studio reached out to flag that our review delays were putting their timeline at risk. OneSuite’s workforce dashboard lets me see assigned tasks, logged hours, and upcoming deadlines for each production staff member in one place. Before I lock in new milestone dates with a partner, I pull up this view to confirm we have available reviewers, so we don’t accidentally promise faster feedback than our team can deliver.
What makes it even more useful is the built-in proposal and e-signature template engine. We used to build all our partner SOWs and service agreements in a word processor, copying partner names, milestone payment schedules, and deliverable lists manually. Earlier this spring, we sent a co-dev proposal to a Vancouver animation studio, and our admin accidentally pasted the wrong milestone payment percentage from an old template. We caught the error before they signed, but it was a close call that made our legal team nervous. Now I save our standard game partner templates inside OneSuite, preloaded with our standard milestone terms, revision limits, and payment cadence. When we move a lead to a committed partner project, the proposal auto-populates with their details. We still do a quick legal spot-check, but those repetitive copy-paste mistakes have dropped dramatically. It streamlines the whole partner onboarding flow, from initial outreach to signed contract and active production tracking, and cuts down on the constant tool switching that used to eat up so much of my coordination time.
A
Verified User
Principal
Small-Business (50 or fewer emp.)
4.5/5
OneSuite's development team is highly responsive, effectively collaborating to resolve issues and implement new features. This level of support has been crucial for addressing specific needs in a timely manner.
Hello, Everyone!
I’m Syed Rezwanul Haque, and I co-founded Technext, the company that creates helpful solutions for small and medium-sized businesses, like MailBluster, ThemeWagon, & Gradnet. We’ve already assisted over 100,000 customers in growing their businesses with our products and services.
As an entrepreneur with multiple digital agencies, I understand how challenging it can be to juggle various tasks, such as managing projects, clients, accounts, and support. I’ve often found it frustrating to use multiple tools, each for a different job. Tools like Trello and HubSpot are excellent, but it doesn’t make sense to pay for features we don’t use.
Recently, one of our clients asked us to build a simple solution that could help manage all aspects of their various ventures, and this got me thinking. I spoke with over 50 agency owners and discovered that many of them faced the same problem of needing to log into multiple tools to run their digital agencies.
So, we’re developing a straightforward solution for digital agency managers, and we’re calling it “OneSuite.” We believe OneSuite will be a valuable addition to your technology toolkit, making it easier to run your businesses and providing insights like a trusted partner.
OneSuite is still in its early development stages, and we’d love to hear your feedback so that we can tailor it to your needs. Please feel free to share your thoughts and join our waitlist.
Together, let’s make digital agencies more manageable, one agency at a time.
We can’t wait to welcome you to OneSuite!
Syed Rezwanul Haque
Founder & CEO
