HOAfy is an HOA management platform for self-managed communities, volunteer boards, property managers, homeowners, residents, and vendors. It replaces spreadsheets, paper records, personal inboxes, and disconnected applications with one association-controlled system.
Administration and access
Set up associations, manage settings, and assign role-based permissions to board members, managers, committees, homeowners, residents, and vendors.
Billing and payments
Create individual and batch invoices, recurring assessments, late fees, deposits, and statements. Homeowners can view balances, pay eligible invoices by card or ACH, add prepaid credit, review payment history, and configure autopay.
Accounting and reports
Use double-entry accounting with accounts, funds, journal entries, transfers, periods, and bank reconciliation. Create budgets and review income statements, balance sheets, trial balances, cash flow, receivables, delinquencies, payment registers, and ledger detail.
Communications
Use an official association mailbox with threaded conversations, drafts, sent mail, search, labels, assignments, and workflow statuses. Send email and SMS campaigns to reusable audiences, create templates, monitor delivery, and respect communication preferences.
Requests and violations
Manage architectural applications, maintenance reports, and custom requests with forms, comments, review stages, fees, deadlines, and decisions. Track violations through notices, hearings, evidence, fines, history, and resolution.
Voting and community resources
Run elections, resolutions, and surveys with eligibility rules, weighted voting, quorum, proxies, anonymous ballots, results, and audit records. Organize documents in permission-controlled folders and manage recurring events, reminders, invitations, agendas, minutes, and calendar feeds.
Vendors and work orders
Maintain vendor profiles, terms, expense mappings, and notes. Assign work, track estimates and progress, receive vendor updates and invoices, post bills to accounting, and record payment status.
Website and data management
Create a branded public community website with pages, news, events, documents, FAQs, contact forms, SEO settings, analytics, and optional custom domains. Import members, units, vendors, accounts, billing history, and documents through validated CSV or ZIP workflows, and export supported datasets.
HOAfy Copilot
Authorized board members can ask questions about association data, retrieve summaries, navigate to supporting records, learn workflows, and create supported drafts without bypassing their permissions.
Homeowner and mobile experience
Homeowners receive a private dashboard for balances, payments, requests, violations, voting, documents, events, and preferences. Mobile access supports many homeowner, communication, financial, and association-management workflows.
