# How do Google Workspace teams keep Drive permissions and ownership tidy as shared files grow?

<p class="elv-tracking-normal elv-text-default elv-font-figtree elv-text-base elv-leading-base elv-font-normal" elv="true">I've been researching how <a class="a a--md" elv="true" href="https://www.g2.com/products/google-workspace/reviews">Google Workspace</a> teams keep Drive permissions and ownership tidy as shared files grow, including who owns a file once its creator moves on. The answer across recent G2 reviews is a few policies agreed early: naming conventions, a folder structure, permission rules and restricted access where it's needed. With those in place, Drive does what people value most, tight integration with Gmail, Meet and Docs and automatic saving that ends version conflicts, and the clutter that can build in complex processes with many files and participants stays manageable.</p><p class="elv-tracking-normal elv-text-default elv-font-figtree elv-text-base elv-leading-base elv-font-normal" elv="true">In <a class="a a--md" elv="true" href="https://www.g2.com/categories/office-suites">office suites</a>, the policies seem to matter most in three places:</p><ol>
<li>Files shared with people outside the company</li>
<li>Projects with many contributors over a long period</li>
<li>Files owned by someone leaving the team</li>
</ol><p class="elv-tracking-normal elv-text-default elv-font-figtree elv-text-base elv-leading-base elv-font-normal" elv="true">Easy sharing is what makes Drive quick to collaborate in, and a folder structure set up front keeps that ease as the organisation grows.</p><p class="elv-tracking-normal elv-text-default elv-font-figtree elv-text-base elv-leading-base elv-font-normal" elv="true">Which of these has your team planned for? And who owns the Drive structure in your organisation?</p>

##### Post Metadata
- Posted at: about 23 hours ago
- Author title: SEO Content Specialist
- Net upvotes: 1


## Comments
### Comment 1

&lt;p&gt;&lt;span style=&quot;color: rgb(0, 0, 0);&quot;&gt;How do people handle files owned by someone who&#39;s leaving? Transfer ownership as part of offboarding, or move everything into a shared folder first?&lt;/span&gt;&lt;/p&gt;

##### Comment Metadata
- Posted at: about 5 hours ago





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