# How do Asana teams set up rule-based approvals when an approval can only be assigned to one person?

<p class="elv-tracking-normal elv-text-default elv-font-figtree elv-text-base elv-leading-base elv-font-normal" elv="true">Been reading on how <a class="a a--md" elv="true" href="https://www.g2.com/products/asana/reviews">Asana</a> teams set up rule-based approvals when an approval can only be assigned to one person. Asana's own help centre confirms that every task has one assignee and can have many collaborators, so an approval needing several sign-offs is split into subtasks, one per approver, which is the workaround people describe. </p><p class="elv-tracking-normal elv-text-default elv-font-figtree elv-text-base elv-leading-base elv-font-normal" elv="true">Going by reviews, the rule builder takes some working out, with rules that can shift dates on tasks without dependencies and rules that are set up project by project rather than in bulk. What works well once that pattern is in place is the automation itself: customisable rules take routine steps off people's plates, and each sign-off is recorded against a named approver.</p><p class="elv-tracking-normal elv-text-default elv-font-figtree elv-text-base elv-leading-base elv-font-normal" elv="true">Across <a class="a a--md" elv="true" href="https://www.g2.com/categories/project-collaboration">project collaboration</a> tools, the deciding factor seems to be how many people genuinely own an approval. A single approver maps onto Asana's model directly, and customisable workflows and automated routine steps are what people value most once rules are in place. A committee approval suits the subtask pattern, which also leaves a record of who signed off on what.</p><p class="elv-tracking-normal elv-text-default elv-font-figtree elv-text-base elv-leading-base elv-font-normal" elv="true">What I'd like practical answers on:</p><ul>
<li>Do you trigger approval rules off a custom field or a section move?</li>
<li>How do you stop two rules acting on the same task?</li>
<li>Do rules carry across when you duplicate a project?</li>
<li>How do you send an approval back a step?</li>
</ul><p class="elv-tracking-normal elv-text-default elv-font-figtree elv-text-base elv-leading-base elv-font-normal" elv="true">What does your simplest working approval look like?</p>

##### Post Metadata
- Posted at: about 23 hours ago
- Author title: Marketing Executive
- Net upvotes: 1


## Comments
### Comment 1

&lt;p&gt;&lt;span style=&quot;color: rgb(0, 0, 0);&quot;&gt;A subtask per approver has worked well for us, and having each sign-off recorded against a named person is great when audit time comes round.&lt;/span&gt;&lt;/p&gt;

##### Comment Metadata
- Posted at: about 4 hours ago





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