Payroll Software Resources

Articles, Glossary Terms, Discussions, Topics, and Reports to expand your knowledge on Payroll Software

Resource pages are designed to give you a cross-section of information we have on specific categories. You'll find articles from our experts, feature definitions, discussions from users like you, topics to contrast viewpoints, and reports from industry data.

Contents

Payroll Software Articles

W-9 vs. 1099 Forms: What's the Difference?

Is there anything more confusing or nerve-wracking than doing your own taxes?

by Lauren Pope

Payroll Management vs. Processing: The Difference Matters

With so many options from payroll software to outside services to manage payroll, paying employees shouldn't be a challenge.

by Gabriel Gheorghiu

What Is Payroll? (+How to Do It Yourself)

Whether you’re a small business or a large enterprise, a streamlined payroll process is crucial to keeping your employees happy and your finances in order.

by Michael Gigante

Payroll Software Glossary Terms

Payroll Management

Payroll management is an administrative process that ensures employees are financially compensated for their work. Learn more about its types and benefits.

by Holly Landis

Combat Pay

Combat pay is extra military compensation for qualifying dangerous-duty service, including hostile fire, imminent danger, and combat-zone tax benefits.

by Whitney Rudeseal Peet

HRIS

Human resource teams use HRIS solutions to manage employee data and streamline tasks. Learn about the types, best practices, and features to consider.

by Alyssa Towns

Payroll

Payroll refers to the system a company uses to manage employee compensation and payment. Learn the essential elements and best practices.

by Kelly Fiorini

In-House

In-house refers to an activity performed within an organization using its employees and resources. Learn more about its advantages and disadvantages.

by Amanda Hahn-Peters

Wage Expense

A wage expense is the cost organizations incur to pay hourly employees and contractors. Learn more about the types of wage expenses.

by Amanda Hahn-Peters

Pre-Tax Deduction

A pre-tax deduction is money subtracted from an employee’s gross pay before taxes are withheld from their paycheck. Learn the types, benefits, and rules.

by Martha Kendall Custard

Admin Services

Admin services are practices needed for employee management within an organization or industry. Learn more about admin services and best practices for HR administration.

by Keerthi Rangan

Wage Garnishment

Wage garnishment can take its toll not only on employees but also on employers. Learn more about wage garnishment, how it can impact a business, and what to do if an employee receives a garnishment of their wages.

by Mara Calvello

Payroll Software Discussions

Question on: APS

accruals

Can we please look into getting the accruals fixed to come out the 1st day of the of month and not the 31st. Im having to manually keep up with employees time and hours because we get paid 2 weeks back but, our accruals want come out until the last day of the month because thats when the pay for the 1st falls in place.

Hi Steffan, Thank you for reaching out regarding accruals. I have passed your feedback on to our Customer Success team so they can reach out. Have a great day!

Answered: Rachel Maner, CDMP on November 26, 2019

Stefan, Sorry. We don't use accruals so I can't be of any assistance. Best of luck.

Answered: Wayland Lennon on January 14, 2020

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Question on: OnPay

Does OnPay charge extra fees for anything like W-2s, 1099s, multistate payroll, off-cycle pay runs, etc?

Many payroll providers advertise a low base price but tack on fees for common payroll necessities like year-end filings, adding employees in multiple states, or running off-cycle payroll. I want to understand OnPay's full pricing model before committing -- are there any additional fees buyers should know about upfront?

OnPay does not charge any extra or hidden fees for year-end filings, W-2s, 1099s, multi-state payroll, or off-cycle pay runs ⁠— all of these are included in the Payroll Essentials base plan for a clear rate of $49 base + $6 per worker monthly. While most competitors in the payroll space charge additional fees or hide these exact necessities behind upgrades, OnPay is committed to true price transparency. This means you get unlimited monthly pay runs in one state or multiple without unexpected costs when you add a worker in a new state or run an offcycle payroll. There are also zero added charges for local tax processing, software integrations, free data migration during setup, or ongoing employee benefits administration. Your monthly cost will only change if your headcount fluctuates or if you choose to layer in optional modular add-ons like HR or time tracking. Additionally, while downloading and self-printing your year-end W-2 and 1099 forms is completely free, the only optional fee outside of your advertised monthly costs would be a $10 charge per form if you choose to have OnPay print and mail hard copies directly to your workers.

Answered: Monica Thysell on June 16, 2026

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Question on: Paycom

How secure is Paycom's HR and Payroll data?

We're in the retail industry, and with security being our top priority, how does Paycom support cybersecurity for Payroll and HR data?

Comment deleted by user.

Answered: Peyton V on June 11, 2026

Great question, and it's one we're always happy to answer because security is foundational to everything we do. Paycom uses a single database, the only one of its kind in the industry, so your HR and payroll data live in one place instead of across multiple systems. Fewer connection points mean fewer risks. We operate our own data centers and are the only HR tech company with Tier IV certification (the highest level). And we have two of them. This is backed by AES-256 encryption, multifactor authentication, 24/7 monitoring and regular testing, plus industry certifications like ISO 27001 and SOC 1, 2 and 3. You can review our full security standards here: https://www.paycom.com/about/security/

Answered: Alexis Correa on June 11, 2026

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