OneTrust Privacy Automation Reviews & Product Details

I really like that OneTrust Privacy Automation is a comprehensive all-in-one platform. It saves me from jumping between different tools for tasks like Cookie content mapping and DSARs. The regulatory intelligence feature is a game changer because it provides real-time updates on global laws, which adds significant value beyond just being a software tool. Review collected by and hosted on G2.com.

To be honest, it's a very complex process. It's not an upload and play tool, and you need a lot of time and training to configure everything correctly because there are so many settings. Also, the user interface can feel cluttered. It's not easy to set up at first; we had to spend several weeks just configuring the workflows and mapping our data. Additionally, I don't give it a ten because of the high price and the steep learning curve. Review collected by and hosted on G2.com.

How it centralizes and automates end-to-end privacy workflows in a single platform. It significantly reduces manual effort through pre-built, configurable workflows, while keeping regulatory requirements up to date. This allows privacy teams to move from reactive compliance to a more scalable, structured, and proactive privacy program. Review collected by and hosted on G2.com.

Its complexity and learning curve, especially for teams new to privacy technology or without dedicated implementation support. However, this is a common aspect to consider when you implement any platform. Review collected by and hosted on G2.com.

What I like best about OneTrust Privacy Automation is its ability to centralize and streamline complex privacy workflows across global regulations. The platform offers a wide range of pre-built templates and automation features that significantly reduce manual effort, especially for tasks like Data Subject Access Requests (DSARs), records of processing activities (RoPAs), and cookie consent management.

The integration capabilities are also impressive — OneTrust connects well with common data systems, allowing for more accurate data mapping and easier risk assessments. I also appreciate the frequent updates to reflect changing global privacy laws, which helps ensure compliance without needing constant manual monitoring.

The user interface is modern and relatively intuitive, and the modular setup lets organizations scale based on their needs — from small teams to enterprise-wide programs. Review collected by and hosted on G2.com.

While OneTrust is a powerful platform, it can be overwhelming to implement and navigate, especially for new users or smaller teams. The sheer number of modules and customization options, while useful, can make the initial setup complex and time-consuming without dedicated support or training.

Additionally, some users may find the pricing model a bit opaque — costs can add up quickly as you add more modules or scale usage across departments. There’s also a learning curve associated with configuring automation rules and integrating with internal systems, which may require technical expertise or consulting support.

Finally, while the interface is modern, certain workflows (like RoPA generation or DPIAs) could benefit from more intuitive navigation or clearer guidance within the tool. Review collected by and hosted on G2.com.

This tools acts as a unified dashboard for all security and privacy operations. Here one is able to know the risks, privacy status and also reports in case of data breach.

It is also very flexible making ideal for both large and small organizations. Review collected by and hosted on G2.com.

There are needs to simplify the interface as it appaers more complex in cases where individuals lacks IT skills. Review collected by and hosted on G2.com.

OneTrust is easy to integrate in the app and web, with clear and concise document. Having all the step by step guide made the life easy for the development team. Review collected by and hosted on G2.com.

Setting up the CMS and categorizing the consent is too difficult to understand. There should be a guide to help the manager to categorize the consents Review collected by and hosted on G2.com.

The One Trust Privacy Automation module is intuitive and easy to configure. The platform is reliable and stable - I have not experienced any outages or other concerns. Handling privacy requests properly is critical to stay compliant and I feel confident that this can be achieved using the One Trust platform. In the course of the 5 years - I've had good and not so good support since we did not purchase the Enterprise Support. However, I have been very happy with our new Account Representative and the additional features available for support (access to support calls, support calendars). Review collected by and hosted on G2.com.

I would like to see better out of the box reporting using the Dashboards and Reports. The Dashboard graph options are somewhat limited. Review collected by and hosted on G2.com.

The tools are configured with privacy minded individuals. Privacy Assessments are easy to configure if you want to create your own, or you can use out of the box assessments that are pretty good depending on the size of your business. Answers are collected and stored in the Data Mapping tool, where you have the ability to create reports, or again use out of the box reports for things like your RoPA. Review collected by and hosted on G2.com.

I don't dislike anything, I have features that I would like to see that have not been implemented yet. A true non-production to production process where you can migrate data after it's been tested properly is the #1 feature the tool does not have today, making you make changes directly in production. Review collected by and hosted on G2.com.

The tool itself is a great one, with lots of templates that makes your complaince work easy. For large organization is an asset and you can rely to have made a huge part of the compliance work inside the tool. Also the fact there are worldwide approach benefits the company. The consultants are nice and easy to work with, always responsive and on point. Review collected by and hosted on G2.com.

We dislke the fact that there are some limitations whe it comes to the deletion of records. There is no bulk deletion template, which would be way easier. Review collected by and hosted on G2.com.

The user interface has a clean and simple look. There are a lot of online help resources and the staff is professional and easy to work with. The team appear to take feedback and they use it to impove the product. Review collected by and hosted on G2.com.

The reporting features are basic and the Rights management features are a bit confusing. Review collected by and hosted on G2.com.

Comprehensive suite of privacy tools that help you stay compliant Review collected by and hosted on G2.com.

Customer support is non-existent - you're on your own. Implementation was tricky. Plus, you're required to view 4 hour-long videos just to get started, which is quite overwhelming. Review collected by and hosted on G2.com.