G2

Verified User in Civil Engineering

Mid-Market (51-1000 emp.)

9/1/2026

"Centralized Document Management with Key Shortcomings"

4/5

Describe the project or task HEYSQUID helped with:

HEYSQUID is a centralized document management platform designed to streamline content management and document versioning for multi-stakeholder projects. It offers role-based access control, allowing users to manage permissions for internal teams, external consultants, and clients. While it excels in version tracking and centralized storage, it lacks native CAD file previews and pre-built templates, requiring manual configuration for each project. Review collected by and hosted on G2.com.

What do you like best about HEYSQUID?

I really appreciate HEYSQUID's centralized content management and the clear, traceable document‑versioning functionality, which is extremely valuable for our multi‑stakeholder civil‑engineering projects across Silicon Valley. As Project Operations Lead at Valley Civil Design Group, I organize permit packets, technical design narratives, and subcontractor submittal documents inside this platform, publish controlled new revisions, and assign role‑based access for our internal engineers, field survey crews, outside geotechnical consultants, clients and municipal planning staff. Several months back, we were working through permit review for a mixed‑use land‑development project in San Jose. Instead of firing off dozens of PDF attachments over email every time we updated stormwater calculation data, I simply published revised versions directly within HEYSQUID. Every authorized stakeholder could open the current file set from the shared workspace. The complete revision history log allowed me to confirm whether our city planning reviewer had actually opened and reviewed our updated submittal materials. Our geotechnical subcontractor only got access to folders containing documents relevant to their scope, thanks to granular folder‑level permissions. This prevented them from seeing unrelated confidential site feasibility data for other jobs. Before we used this tool, we repeatedly ran into issues where stakeholders worked from old email drafts. Even with its known workflow shortcomings, the centralized storage and reliable version tracking cut down lots of version‑mismatch confusion that used to slow down our permitting cycles. Review collected by and hosted on G2.com.

What do you dislike about HEYSQUID?

There is no native browser preview for CAD DWG drawing files, so our field survey crews working out on job sites must fully download every drawing onto their local tablets. This creates major version‑control risk. On one residential land‑development project earlier this year, one of our surveyors used an old locally‑saved grading DWG file instead of fetching the latest revision from HEYSQUID. He collected field measurements referencing incorrect property boundary coordinates. We did not catch this mistake until our geotechnical subcontractor pointed out inconsistent survey datasets, forcing us to redo nearly two full days of field survey work and reschedule coordination timelines. The platform also has zero pre‑built folder or permission templates for municipal submittals; for every new project I need to manually build folder structures and configure stakeholder access rules from scratch, which opens the door to human configuration errors. We also hit PDF export formatting bugs when generating official submittal packets, where alphanumeric site‑ID special characters become corrupted. On one municipal submission, this garbled text confused the city reviewer and extended our public review period. There is no native connection to Trimble Connect either, so every engineering file requires manual export‑and‑re‑upload steps that further raise the chance of using wrong document versions. All of these limitations add significant manual overhead for our operations team. Review collected by and hosted on G2.com.

Recommendations to others considering HEYSQUID:

To improve HEYSQUID's functionality, I recommend implementing a native browser preview for CAD DWG files to mitigate version-control risks. Pre-built folder and permission templates for municipal submittals would streamline project setup and reduce configuration errors. Addressing PDF export formatting bugs and establishing a native connection to Trimble Connect would further enhance operational efficiency and reduce manual overhead. Review collected by and hosted on G2.com.

What problems is HEYSQUID solving and how is that benefiting you?

I’m a Project Operations Lead for a 51‑200‑person California civil engineering firm. Before adopting HEYSQUID, all our permit reports, specification sheets and consultant deliverables were scattered across email threads, local drives and separate cloud folders. We constantly dealt with different stakeholders referencing different document revisions. Last year on a local site‑development job, we sent multiple rounds of submittal documents by email to the city planning department. The reviewer pulled an outdated stormwater analysis draft from their inbox and raised irrelevant comments, which pushed our permit review back by two business days. HEYSQUID solves this chaos by centralizing our text‑heavy project documentation in one shared space. I can publish new versions and manage role‑based access for internal teams, clients and government reviewers. Stakeholders access live current documents rather than relying on saved email attachments, and revision logs let me verify when people view project materials. It still cannot preview CAD files, lacks industry templates and needs manual file transfers from Trimble Connect. Even with those drawbacks, HEYSQUID greatly lowers the risk of costly miscommunication and delays during our municipal permitting workflows. Review collected by and hosted on G2.com.