Stop wrestling with spreadsheets to manage client retainers.
ChronoFlow is purpose-built time tracking software for agencies, MSPs, and consultancies that sell prepaid hour packages to clients. If you've been forcing Harvest or Toggl to track retainers with workarounds, ChronoFlow gives you what those tools can't: native hour package management that prevents scope creep and keeps clients happy.
The Problem
Traditional time trackers fall short when you sell monthly retainers or prepaid hours:
- No native "hours remaining" tracking
- Manual spreadsheet calculations
- Constant "how many hours do I have left?" client emails
- Scope creep catches you too late
- Per-user pricing costs 10-person teams $150-$180/month
The Solution
Hour Package Management Built-In
Create client retainers (15 hours/month, 40-hour projects) with automatic balance tracking. Every time entry deducts from the package total. No formulas, no spreadsheets.
Scope Creep Prevention on Autopilot
Automated alerts when clients hit 70%, 85%, and 95% of their hours. Color-coded dashboards show exactly who needs attention. Automated client emails turn awkward budget conversations into natural "time to top up" moments.
Real-Time Visibility
Your team sees live hour balances while logging time. Clients check their balance 24/7 through shareable reports (no login required). Reduces "how many hours?" emails by 80%.
Team Collaboration
Role-based permissions, natural language time entry, audit trails, and fractional hour support keep teams organized.
Pricing That Makes Sense
$9.99/month total for teams up to 20 people. Compare that to Harvest ($180/month for 10 people) or Toggl ($150/month for 10 people). ChronoFlow is 15-18× cheaper while offering features they don't have.
Who Uses ChronoFlow?
Digital marketing agencies, MSPs, design studios, and consultancies managing retainer-based clients report:
- 80% reduction in client budget questions
- Proactive scope conversations (not reactive)
- Administrative time cut from 8 hours/month to 2 hours/month
Start Free
Free tier (forever): 5 team members, 2 clients, unlimited time entries
No credit card required. 14-day Pro trial.
Try ChronoFlow free → chronoflow.com.au
