AcademyPro is sports academy management software for grassroots academies and clubs. It brings players, sessions, attendance, fees, staff pay and family communication into one platform, with a web dashboard for managers and iOS and Android apps for managers, coaches, players and parents.
Fees are handled end to end. Academies set a monthly fee with sibling discounts, group overrides and sponsorships, and AcademyPro generates the monthly invoices automatically. Parents see invoices in the app, pay by bank transfer and upload the receipt, and managers approve each payment from the dashboard or a phone. Unpaid invoices trigger automatic reminders, and a finance dashboard shows what has been collected, what is pending and what is overdue.
Coaches mark attendance in the app, rate players after each session, and see their schedules and pay. Sessions can be one-off or recurring, are linked to venues and surfaces, and are checked for clashes. Parents request absences in the app, and approved absences are marked as excused automatically.
For staff and operations, AcademyPro keeps staff contracts on file and calculates payroll as a fixed salary, a quota or per session coached. It also handles expense claims, a payouts ledger and an in-app kit shop.
apchat, AcademyPro's multilingual AI agent, is included for every academy. A new academy can be set up through apchat starting from the academypro.net home page, and apchat imports a player list from a spreadsheet and sorts players automatically. Managers ask questions in their own words and their own language, and apchat answers from the academy's records. When asked for a change, like creating sessions, marking attendance or sending a payment reminder, it prepares the change as a card, and nothing happens until the manager confirms.
Every plan includes the full platform, and pricing follows the number of players. Setup help from the team is free. Data is stored in Singapore and encrypted at rest and in transit.
