Rapid Rota is UK-based rota management software built for healthcare teams, dental practices, hospitality businesses, and any organisation that manages shift-based staff. Designed to replace spreadsheet scheduling, Rapid Rota enables managers to build, publish, and manage compliant rotas in minutes rather than hours.
AI-powered scheduling
At the core of Rapid Rota is an AI solver that generates optimised rotas automatically. The engine factors in staff availability, contracted hours, skills, leave, and fairness rules to produce balanced schedules without manual intervention. For complex teams with rotating shift patterns, the solver handles the logic so managers do not have to.
RotaCheck Compliance Engine
Rapid Rota includes RotaCheck, a built-in compliance layer that runs real-time checks across every rota. RotaCheck flags contractual breaches, rest period violations, and coverage gaps before a rota is published. For healthcare and regulated environments, this provides an auditable record of scheduling decisions and ensures every published rota meets legal and contractual requirements.
Staff self-service
Staff access their schedules via the Rapid Rota mobile app, where they can submit availability, request leave, and propose shift swaps. Managers receive requests for approval in real time. Shifts sync directly to personal calendars, reducing missed shifts and the administrative overhead of communicating schedule changes.
Designed for multiple sectors
Rapid Rota is used by NHS departments, dental practices, care homes, restaurants, and hospitality businesses. The Compliance tier includes full RotaCheck functionality, custom AI solver rules, audit trails, and a dedicated account manager, making it suitable for regulated healthcare environments. The Starter and Pro tiers serve smaller teams requiring straightforward shift scheduling without additional compliance overhead.
Pricing and trial
Plans start from £1 per staff member per month on an annual basis. A 30-day free trial is available on all plans, with extensions available for teams requiring longer evaluation periods. There are no setup fees and no long-term contracts.
