Statement Zen automates supplier statement reconciliation. Accounts payable staff and bookkeepers forward a supplier's PDF statement to a unique Statement Zen email address, and within minutes the platform matches each line, invoices, credit notes, payments, against the accounting ledger using reference numbers, amounts and dates. Matched lines are collapsed. The exception-only dashboard surfaces what differs, grouped by type: missing in ledger, missing on statement, amount mismatch, or unmatched.
A balance proof checks that the opening balance plus all movements equals the printed closing balance, reporting the result as "proven" or "unproven." The multi-supplier dashboard shows every supplier for the month on one screen with a status of clean, needs review, or not received. When something needs attention, a one-click exception export copies the full list of differences, with reference, date and amount, ready to paste into a reply to the supplier.
Statement Zen connects read-only to Xero, QuickBooks Online, Technology One and Viewpoint Vista. It never creates, edits, pays or deletes anything in the ledger. Any other ERP or accounting system can push its AP position through the Statement Zen API. The platform reads both native-text and scanned (OCR) PDF statements and requires no software installation.
Bookkeepers, small AP teams, accounting firms and high-volume finance departments use it to catch duplicate payments and missing invoices before the payment run. Plans are priced by statement volume, not by seat, and a permanent free tier covers up to 25 reconciled statements per month with no credit card required.
