Promesign

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Promesign helps organizations manage local sponsorship and signage agreements in one place instead of spreadsheets and email threads. It is built for sponsoring businesses and financial institutions, community centres, arenas, clubs and non-profits, municipalities and public bodies, and sign owners. Each partner has its own page with current contracts, history, costs, invoices, photos and notes. Promesign sends internal reminders two months and one week before a contract ends, and can send the partner a renewal notice one month before. Partners answer through a secure online portal without creating an account: they confirm the renewal, upload the signed agreement or invoice, and update their contact details. On site, staff photograph each sign from a phone and record its condition and location. Promesign builds a yearly proof-of-visibility report from these inspections. Other features include production tracking from artwork to installation, orders to printers, planned, committed and invoiced budgets by fiscal year with a renewal forecast, invoices with GST/PST, an inventory of free and occupied advertising spaces, Outlook and Google calendar feeds, Excel and CSV import and export, user roles and a full audit log. The interface, partner portal, reports and emails are available in English and French. Each organization gets a dedicated workspace with its own database. Prices are in Canadian dollars, with a 14-day free trial that requires no credit card.