Subject Access Requests System
The Subject Access Requests System (SARS by KPMD is a comprehensive software solution designed to streamline the management and control of subject access requests (SARs within organizations. As data protection regulations like the UK GDPR and the Data Protection Act (2018 mandate timely and efficient responses to SARs, this system offers a centralized platform to log, track, and process these requests, ensuring compliance and enhancing operational efficiency.
Key Features and Functionality:
- Efficient Request Management: Facilitates easy logging, searching, and filtering of SARs to prevent duplication and ensure accurate processing.
- Task Allocation: Enables assignment of specific tasks to staff members, promoting accountability and streamlined workflows.
- Automated Documentation: Generates standard forms and letters, reducing manual effort and maintaining consistency in communications.
- Centralized Communication Hub: Stores all correspondence related to SARs in a unified system, accessible to authorized users, ensuring transparency and ease of access.
- Action Reminders: Provides clear indications of request progress with reminders to ensure deadlines are met and no requests are overlooked.
- Simplified Data Entry: Offers intuitive data entry with lookup features for individuals and regular contacts, minimizing errors and speeding up the process.
- Comprehensive Reporting: Generates statistical reports with graphs and data tables, facilitating analysis and informed decision-making.
Primary Value and Problem Solved:
SARS addresses the growing challenge organizations face in managing increasing volumes of SARs by automating and streamlining the process. It reduces the administrative burden on staff, minimizes the risk of non-compliance with data protection laws, and enhances the accuracy and efficiency of responses. By centralizing request management, the system ensures that organizations can handle SARs professionally and promptly, thereby safeguarding individual rights and maintaining trust.
