HoursEasy

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HoursEasy is timesheet and docket software for Australian teams that work across several clients or run their books in Xero. It takes the hours your people work out of the spreadsheet and turns them into payroll and invoices. Record hours on the phone. Your people record hours against a client or project, with the materials and other items they used and photos on timesheet lines. It works with no signal: hours, items and signatures are saved on the phone and sent when it is back in range. Get the client's sign-off where you need it. The client signs a docket on your phone or from an emailed link. The docket shows each person's hours and role, never prices. A signed docket never locks the week, and if hours change after signing, the office sees it. One approved period, two exports. Payroll and invoicing group hours differently, and HoursEasy does both from the same entries: by person for payroll, and by client for invoicing, priced from each project's rate table. Rates freeze at approval, so a pay rise in June cannot rewrite April's invoice. Connects to Xero, as drafts. Approved hours go to Xero Payroll AU as a draft timesheet per person, split by earnings rate and, if you map one, by project. Each project gets a draft invoice to its client, with the itemised works summary attached as a PDF. HoursEasy never approves, sends or pays anything in Xero. Every summary also exports as CSV and PDF, on every plan. Not payroll software. Award interpretation, PAYG, super and STP stay in your payroll. Free for up to two people with no card. Paid plans start at A$45 a month ex GST for up to five people, with a 30-day free trial. Records are stored in Sydney.