You Need to Manage Your Company’s Documents and Expenses — All in One Place With BOTIPIA, you begin by organizing your companies and branches, then manage your documents, expenses, and team—all the way to gaining a complete operational view that supports better decision-making. 1. Manage Companies and Branches - Manage one company or multiple companies and branches from a single account. - Link every document and expense to the relevant company and branch. - Keep each company’s and branch’s information clearly organized and separate. 2. Centralize and Organize Documents - Keep all your documents in one place instead of scattering them across folders, messages, and Excel spreadsheets. - Upload documents individually or in bulk. - Find any document within seconds using advanced search and classification. 3. Define Clear Responsibilities - Assign a clear person responsible for every document. - Know who is handling each document and what actions have been completed. - Send timely notifications to the responsible person and the team. 4. Track Dates and Receive Alerts - Track the issue, expiration, and renewal dates of every document. - Receive early alerts up to 90 days before expiration. - Follow each document from the first alert until the renewal is completed. 5. Know Renewal Costs in Advance - Record the cost associated with every document. - View upcoming renewal costs before payment is due. - Link document renewal costs to the expected renewal month to prevent unexpected expenses. 6. Manage Monthly Expenses - Keep all company expenses in one place. - Know which expenses have been paid and which remain outstanding. - Link every expense to the relevant company and branch. - Track monthly spending and understand where the company’s money is going. 7. Compare Costs and Make Better Decisions - View the total cost of each month clearly. - Compare any month with another at the click of a button. - Identify the highest- and lowest-cost months. - Understand why expenses increased or decreased. 8. Generate Professional Reports - Ready-made reports for document expiration dates. - Reports on upcoming renewal costs. - Reports on expenses, payments, and outstanding amounts. - Comprehensive reports for companies and branches. - Export and share reports with management according to your requirements. 9. Merge and Share Documents - Share any document with management or your team within seconds. - Merge multiple documents into a single file easily. - Send the merged file immediately when requested instead of searching for and sharing each document separately. 10. Communicate With Your Team - A dedicated in-platform chat for your team. - Discuss company status, documents, expenses, and general decisions. - Keep business conversations organized and accessible whenever needed. 11. Your AI-Powered Account Manager - An AI assistant that monitors your documents and files. - Analyzes costs and compares results across different months. - Tracks relevant news and exemptions and alerts you to important updates. - Provides a weekly overview of the status of your documents and records. - Generates insights and observations that support better decisions. 12. A Complete Monitoring Dashboard BOTIPIA gives you a real-time monitoring dashboard that clearly displays: - Document status and expiration dates. - The person responsible for each document. - Upcoming costs. - Paid and outstanding expenses. - The status of companies and branches. - Reports and alerts that require your attention. BOTIPIA gives you a clear view of what has been completed, what is currently due, and what is coming next—so you can act before problems arise and make decisions based on accurate information. Your documents, expenses, reports, and team—all in one place. BOTIPIA — Your Documents Under Control.
