DigitalDrawer is an on-premise, secure digital filing software designed to help small and medium-sized businesses transition from paper-based systems to efficient electronic document management. By digitizing and organizing documents, DigitalDrawer enhances productivity, ensures data security, and optimizes office space.
Key Features and Functionality:
- Document Capture: Quickly scan paper documents directly into DigitalDrawer using any TWAIN-compliant scanner. The software supports batch scanning, allowing for the efficient processing of large volumes of documents. Additionally, users can import existing electronic files through drag-and-drop or copy-paste methods.
- Organization: Utilize a familiar Windows-based folder structure to create multiple, customizable file cabinets. This setup enables users to store and categorize documents systematically, ensuring easy retrieval.
- Search and Retrieval: Leverage keyword and full-text search capabilities, powered by automatic Optical Character Recognition (OCR), to locate documents swiftly. The system indexes text within documents, facilitating quick and accurate searches.
- Document Management: Add annotations such as highlights, notes, stamps, and redactions without altering the original file. The software also offers version control for Microsoft Word and Excel documents, allowing users to revert to previous versions if necessary.
- Security: Implement permission-based access controls to restrict document access to authorized users. Monitor system activity and document access through comprehensive audit trails. Documents are stored using AES 128-bit encryption, ensuring data protection and compliance with regulations like HIPAA.
Primary Value and Solutions Provided:
DigitalDrawer addresses the challenges associated with managing physical documents by offering a centralized, secure, and efficient electronic filing system. It eliminates the need for physical storage, reduces the risk of document loss or damage, and enhances data security. By streamlining document capture, organization, and retrieval processes, DigitalDrawer significantly improves operational efficiency, allowing businesses to focus on core activities without the burden of manual document management.
