# Best Email Backup Software

## How Many Email Backup Software Products Does G2 Track?

**Total Products under this Category:** 164

### Category Stats (Jul 2026)

- **Average Rating:** 4.32/5 The average rating of products in this category, based on all submitted ratings
- **Top Trending Product:** SysTools Gmail Backup (+2.07%) - Among all products in this category, SysTools Gmail Backup recorded the largest rating increase compared to last month

_Last updated: July 28, 2026_

## How Does G2 Rank Email Backup Software Products?

**Why You Can Trust G2's Software Rankings:**

- 30 Analysts and Data Experts
- 700+ Authentic Reviews
- 164+ Products
- Unbiased Rankings

G2's software rankings are built on verified user reviews, rigorous moderation, and a consistent research methodology maintained by a team of analysts and data experts. Each product is measured using the same transparent criteria, with no paid placement or vendor influence. While reviews reflect real user experiences, which can be subjective, they offer valuable insight into how software performs in the hands of professionals. Together, these inputs power the G2 Score, a standardized way to compare tools within every category.

## G2 Grid® for Email Backup Software
 ![G2 Grid® for Email Backup Software plotting products by satisfaction and market presence](https://www.g2.com/categories/email-backup/grids.png?focus%5B%5D=127460&focus%5B%5D=19655&focus%5B%5D=39717&focus%5B%5D=17373&focus%5B%5D=93230&focus%5B%5D=98347&focus%5B%5D=5414&focus%5B%5D=120593)

Highlighted products: Hornetsecurity 365 Total Protection, Redtail Technology, Proofpoint Essentials for Small Business, BDRShield, MailStore Server, BackupOutlook, SysTools Google Apps Backup, and Yahoo Backup Tool.

Underlying data: [Grid® JSON](https://www.g2.com/categories/email-backup/grids.json?focus%5B%5D=hornetsecurity-365-total-protection&focus%5B%5D=redtail-technology&focus%5B%5D=proofpoint-essentials-for-small-business&focus%5B%5D=bdrshield&focus%5B%5D=mailstore-server&focus%5B%5D=backupoutlook&focus%5B%5D=systools-group-systools-google-apps-backup&focus%5B%5D=yahoo-backup-tool)

[
Hornetsecurity 365 Total...
](https://www.g2.com/products/hornetsecurity-365-total-protection/reviews)

By [Hornetsecurity](https://www.g2.com/sellers/hornetsecurity)

[

4.6/5(65)

](https://www.g2.com/products/hornetsecurity-365-total-protection/reviews)

What do users say?

Users consistently praise the product for its reliable security and easy integration with Microsoft 365, which significantly reduces spam and phishing threats. The intuitive interface and comprehensiv

Pros and Cons

[
Email Security (7)
](https://www.g2.com/products/hornetsecurity-365-total-protection/reviews?qs=pros-and-cons)[
User Interface (3)
](https://www.g2.com/products/hornetsecurity-365-total-protection/reviews?qs=pros-and-cons)

[
Redtail Technology
](https://www.g2.com/products/redtail-technology/reviews)

By [Orion Advisor Tech](https://www.g2.com/sellers/orion-advisor-tech)

[

4.3/5(268)

](https://www.g2.com/products/redtail-technology/reviews)

What do users say?

Users consistently praise the ease of use and strong integrations of Redtail Technology, highlighting how it simplifies client management and enhances workflow efficiency. Many appreciate its intuitiv

Pros and Cons

[
Ease of Use (83)
](https://www.g2.com/products/redtail-technology/reviews?qs=pros-and-cons)[
Missing Features (18)
](https://www.g2.com/products/redtail-technology/reviews?qs=pros-and-cons)

[
Proofpoint Essentials for...
](https://www.g2.com/products/proofpoint-essentials-for-small-business/reviews)

By [Proofpoint](https://www.g2.com/sellers/proofpoint)

[

4/5(24)

](https://www.g2.com/products/proofpoint-essentials-for-small-business/reviews)

What do users say?

Users consistently praise the product for its effective spam filtering and user-friendly interface, which simplifies email management and reduces unwanted messages. Many appreciate the daily digest fe

[
BDRShield
](https://www.g2.com/products/bdrshield/reviews)

By [Vembu Technologies](https://www.g2.com/sellers/vembu-technologies)

[

4.3/5(155)

](https://www.g2.com/products/bdrshield/reviews)

What do users say?

Users consistently praise the product for its ease of use and reliable performance, making backup and recovery straightforward. Many appreciate the intuitive interface and responsive customer support,

Pros and Cons

[
Ease of Use (13)
](https://www.g2.com/products/bdrshield/reviews?qs=pros-and-cons)[
Licensing Issues (4)
](https://www.g2.com/products/bdrshield/reviews?qs=pros-and-cons)

[
MailStore Server
](https://www.g2.com/products/mailstore-server/reviews)

By [MailStore Software](https://www.g2.com/sellers/mailstore-software)

[

4.2/5(13)

](https://www.g2.com/products/mailstore-server/reviews)

What do users say?

Users consistently praise the ease of use and efficient email archiving capabilities of MailStore Server, highlighting its fast search functionality and strong compliance features. Many appreciate its

[
BackupOutlook
](https://www.g2.com/products/backupoutlook/reviews)

By [WISCO](https://www.g2.com/sellers/wisco)

[

4.8/5(10)

](https://www.g2.com/products/backupoutlook/reviews)

What do users say?

Users consistently praise the software for its ease of use and effective backup capabilities, allowing them to securely save emails, contacts, and calendars. Many appreciate the ability to schedule ba

[
SysTools Google Apps Backup
](https://www.g2.com/products/systools-group-systools-google-apps-backup/reviews)

By [SysTools Software](https://www.g2.com/sellers/systools-software)

[

4.4/5(16)

](https://www.g2.com/products/systools-group-systools-google-apps-backup/reviews)

What do users say?

Users consistently praise the software for its ease of use and reliable data backup capabilities, making it a valuable tool for managing Google account data. Many appreciate the intuitive interface an

[
Yahoo Backup Tool
](https://www.g2.com/products/yahoo-backup-tool/reviews)

By [Aryson Technologies](https://www.g2.com/sellers/aryson-technologies)

[

4.5/5(10)

](https://www.g2.com/products/yahoo-backup-tool/reviews)

What do users say?

Users consistently praise the user-friendly interface and the ability to backup emails effortlessly without data loss. Many appreciate the flexibility in exporting emails to various formats and the op

[
Gmail Backup Tool
](https://www.g2.com/products/gmail-backup-tool/reviews)

By [Aryson Technologies](https://www.g2.com/sellers/aryson-technologies)

[

4.2/5(21)

](https://www.g2.com/products/gmail-backup-tool/reviews)

What do users say?

Users consistently praise the tool for its ease of use and reliable backup capabilities, allowing them to securely store and retrieve emails without hassle. Many appreciate the straightforward interfa

[
FileChimp
](https://www.g2.com/products/filechimp/reviews)

By [Latitude IT](https://www.g2.com/sellers/latitude-it)

[

4.1/5(12)

](https://www.g2.com/products/filechimp/reviews)

What do users say?

Users consistently praise the product for its ease of use and ability to organize emails efficiently within Outlook. Many find it helpful for automating email filing, which saves time and reduces clut

[
Mail Backup X
](https://www.g2.com/products/mail-backup-x/reviews)

By [InventPure](https://www.g2.com/sellers/inventpure)

[

4.4/5(12)

](https://www.g2.com/products/mail-backup-x/reviews)

What do users say?

Users consistently praise the ease of use and secure backups provided by this software, making it simple to manage email data from various sources. Many appreciate the automatic backup feature, which

[
SysTools Gmail Backup
](https://www.g2.com/products/systools-gmail-backup/reviews)

By [SysTools Software](https://www.g2.com/sellers/systools-software)

[

3.5/5(7)

](https://www.g2.com/products/systools-gmail-backup/reviews)

Product Description

The SysTools Gmail Backup is a standalone utility to create an archive of the Google's Mailbox data. The user can download their Gmail data to the desired local directory. The tool can also be used to

[
Athena Archiver
](https://www.g2.com/products/athena-archiver/reviews)

By [Athena Archiver](https://www.g2.com/sellers/athena-archiver)

[

4.7/5(6)

](https://www.g2.com/products/athena-archiver/reviews)

Product Description

Athena Archiver is a next-generation email archiving and storage management system which enables companies to meet growing litigation, compliance, and policy-based corporate governance needs.

[
Hotmail Backup Software
](https://www.g2.com/products/hotmail-backup-software/reviews)

By [Cigati Solutions](https://www.g2.com/sellers/cigati-solutions)

[

4.2/5(6)

](https://www.g2.com/products/hotmail-backup-software/reviews)

Product Description

Cigati Hotmail Backup Tool is a reliable and advanced solution designed to securely back up and download emails from Hotmail/Outlook.com accounts. The software enables users to export mailbox data int

[
Horcrux
](https://www.g2.com/products/horcrux/reviews)

By [Horcrux](https://www.g2.com/sellers/horcrux)

[

4.3/5(4)

](https://www.g2.com/products/horcrux/reviews)

Product Description

Horcrux is an email backup solution.

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- [Database Backup](/categories/database-backup)
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[Browse Email Backup Themes](/categories/email-backup/themes)

 ![Tian Lin](/assets/transparent-ad5be28fbcd25b7b08d2cebe1d957125437fb5407d75ee717965ad22c8808791.gif "Tian Lin")
TL

Researched and written by [Tian Lin](https://research.g2.com/insights/author/tian-lin)

Updated October 3, 2024

Email backup software creates copies of email files to prevent data loss. The software connects to the email server and saves the files on a local or cloud server. If the business loses the original emails due to system failure, human error, malicious attack, or natural disaster, it can restore the emails from the saved backup file. This ensures business continuity and compliance with minimal cost.

Email backup is similar to [email archiving software](https://www.g2.com/categories/email-archiving). However, organizations use email archiving software to save permanent copies of emails for referencing and auditing purposes.

To qualify for inclusion in the Email Backup category, a product must:

- Backup all or selected email accounts simultaneously
- Save and download email files to a computer, external hard drive, or cloud server
- Restore email files to an email account

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