[ Xenia Reviews ](https://www.g2.com/products/xenia/reviews) [ Xenia Reviews ](https://www.g2.com/products/xenia/reviews) # Xenia Features ##### ## CMMS Platform Features (34) Work Order Management Corrective and preventative maintenance work orders can be easily created, edited, or cloned within the system. Work orders are able to be prioritized, scheduled, tracked, and reported to align with maintenance workflows. Preventative Maintenance (PM) Preventative maintenance work order scheduling can be automated and triggered based on a series of factors, including date, time, alarms, meter readings, and specified event occurances. Predictive Maintenance (PdM) Monitor enterprise equipment and assets with either built-in data analysis tools or integrated third-party applications to streamline preventative maintenance efforts. Materials Management Organize maintenance, repairs, and operations (MRO) materials within a built-in database, and coordinate materials inventory and purchase requests. Equipment Breakdown Reports Access historical records of equipment performance statistics and generate new reports using equipment data to identify underlying equipment issues. Approval Management Create approval workflows to streamline the approval of work order or material purchase requests. Task Templates Maintain re-usable task templates for preventative and unscheduled work orders. Organize these templates into task libraries that are easily accessible and can be cloned or edited as needed. Compliance Auditing Track maintenance documentation to ensure compliance with Occupational Safety and Health Administration (OSHA) and ISO standards. Manage material safety data sheets (MSDS) and other critical safety instructions within a central repository, and track employee training certifications. Vendor Management Submit RFPs / RFQs to vendors, communicate terms, and track and manage vendor performance within the system. Reporting & Dashboards Visualize maintenance data and KPIs using built in dashboards, and create custom reports around equipment, assets, work orders, and more. Task Management Create, manage and track all task activities and progression Equipment Maintenance Manage procedures that ensure organizational equipment remains in working condition Predictive Maintenance Identifies potential asset failures and maintenance activities using real-time data and predictive algorithms Document Management Store, manage, and track all electronic documents in a centralized location Inspection Management Track and manage inspections for worksites, vehicles, and/or equipment to remain compliant with industry standards Compliance Management Track and manage adherence to policies for any service, product, process, or supplier Technician Management Oversee technicians and track their assigned work orders Asset Lifecycle Management Manage assets throughout their lifecycle to optimize profit Calibration Management Schedule the calibration of instrumentation and maintenance requirements Calendar Management Track and manage schedules and meetings via an integrated calendar Inventory Management Track and manage inventory levels to maintain proper supply Key & Lock Management Establish procedures for monitoring locations of keys Safety Management Identify and assess hazards to ensure the well-being of employees, assets, and the environment Job Management Manage and track all job information and associated tasks Audit Management Plan, schedule, and execute organization's accounts and assets to ensure compliance with policies and laws Customizable Reports Alter the layout and content of reports For Mechanical Equipment Specifically for mechanical devices such as vehicles, factory equipment, and tools that include ductwork Fixed Asset Management Centralized database to track details of fixed assets such as depreciation and maintenance scheduling/history Dispatch Management Manage sending personnel and resources to a site as needed Purchase Order Management Create, send, and track purchase orders and their statuses Contact Management Manage, organize, and store contact information Workflow Management Create, design and manage workflows for repetitive tasks Purchase Order Management Create, send, and track purchase orders and their statuses Historical Reporting Information, data and reports that are being tracked over time Show More ##### ## Safety (19) Job Hazards Identify work hazards by job, location, and type of work. Drills Allow users to conduct safety drills to prepare for real life situations. Claim Management Provide workflows to create, approve, and process claims. Compliance Management Track and manage adherence to policies for any service, product, process, or supplier Care Plan Management Manage the treatment plan and coordination between care providers and patients with special health care needs Assessment Management Creation, administration, and evaluation of assessments or tests Document Management Store, manage, and track all electronic documents in a centralized location Incident Management Manage and track all disruptions and incidents Forms Management Store, manage and track all forms in a centralized location Audit Management Plan, schedule, and execute organization's accounts and assets to ensure compliance with policies and laws Case Management Work on a set of tasks related to a particular charge, patient, legal issue or any other complex entity or process Inspection Management Track and manage inspections for worksites, vehicles, and/or equipment to remain compliant with industry standards Insurance Management Involves selling of insurance solutions, managing policies, handling claims & assessing risk and coverage Inventory Management Track and manage inventory levels to maintain proper supply Task Management Create, manage and track all task activities and progression Employee Management Track employee schedules, availability, and performance across projects and tasks Training Management Track employee/learner's progression through training programs Training Record Management Create, store, and manage records of employee training, acknowledging understanding of processes, regulations, or safety standards Workflow Management Create, design and manage workflows for repetitive tasks Show More ##### ## Health (4) Medical Records Capture and manage health information for all employees. Ergonomics Apply ergonomics standards to improve work conditions. Programs Define and manage health programs including clinical visits and immunizations. Industrial Hygiene Manage the risk of exposure to hazardous agents such as toxins. Show More ##### ## Audit and Inspections (3) Templates Include templates for multiple types of health and safety inspections. Workflows Provide workflows to assign tasks for audit and inspections. Corrective and Preventive Actions (CAPA) Investigate and take action at root cause or error in processes to prevent recurring issues Show More ##### ## Training (3) Content Deliver learning materials for health and safety training. Certifications Manage certifications to comply with regulations and standards. Best Practices Provide best practices that employees can use to prevent accidents. Show More ##### ## Reporting (6) OSHA Generate Occupational Safety and Health Act (OSHA) reports. Root Cause Analysis Analyze incidents to determine the root cause and avoid future problems. OSHA Recordkeeping Maintain records necessary for compliance with Occupational Health and Safety Administration requirements OSHA Compliance Enforces guidelines set by the Occupational Safety and Health Administration to remain legally compliant Trend Analysis Review data from past periods to reveal recurring tendencies and predict future performance OSHA Recordkeeping Maintain records necessary for compliance with Occupational Health and Safety Administration requirements Show More ##### ## Execution (5) Corrective and Preventive Actions (CAPA) Investigate and take action at root cause or error in processes to prevent recurring issues Data Capture Capture inspection data including photos and video, both online and offline. Reports Generate inspection reports using the information gathered during the inspection. Ad-hoc Tasks Allow users to create ad-hoc or unplanned inspection tasks. Real-Time Data Receive data and information in real time Show More ##### ## Planning (5) Checklists Ability to create configurable forms and checklists to capture inspection information. Approvals Ability to define criteria and workflows to approve or reject inspection tasks. Scheduling Organize inspection tasks based on constraints such as inspector availability. Procedures Allow users to create procedures and workflows for multiple types of inspections. Maintenance Scheduling Schedule predetermined or ad hoc maintenance services and labor requests Show More ##### ## Analytics (2) Monitoring Track the inspection process to ensure it follows procedures and complies with regulations. KPIs Analyze inspection metrics such as cost of quality or Overall Operations Effectiveness (OOE). Show More ##### ## Artificial Intelligence (7) Heat maps Generate heat maps to identify where high risk activities are taking place NLP Insights Analyze data from documents such as inspection reports to identify recurring risks Internet of Things (IoT) Analyze IoT data from multiple locations for health and safety purposes Video analysis Analyze live or recorded videos to identify potential safety issues and historical trends Predictive Identify potential safety issues and estimate their severity and urgency Monitoring Provide real-time monitoring of workplace activities and use AI/ML to identify unsafe acts Health Monitoring Gain insights into the health of employees, equipment, registered instances or any other organizational asset to check their status Show More ##### ## Additional Functionality (124) Monitoring Observe and track the demand, usage, progress or quality of a system, product, or user Barcode/Ticket Scanning Scan barcodes to ensure accurate pricing and label tracking Audit Trail A record of all activities within the system, including user access, changes made, etc. Scheduling Plan availability and assign specific time slots for tasks and resources Billing & Invoicing Create, manage, and send invoices or bills to customers Facility Scheduling Schedule facilities, such as athletic fields, venues, and convention centers based on their availability Inventory Tracking Track and monitor inventory items, such as raw materials, unfinished goods, and ready-to-sell items Automated Scheduling Automatically create schedules based on business needs or employee availability and qualifications AI Copilot A virtual assistant that uses AI to pursue goals and complete tasks on behalf of users Reporting & Statistics Collection, analysis, and representation of numerical data and generation of reports to understand various patterns Mobile Access Access software remotely via mobile devices Alerts/Notifications Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges Cost Tracking Process to track, record, and analyze expenses that occurred over the entire duration of a given project Generative AI Use AI to generate content in the form of text, images, videos, etc. Maintenance Scheduling Schedule predetermined or ad hoc maintenance services and labor requests Real-Time Data Receive data and information in real time Task Scheduling Track and manage the scheduling of tasks API Application programming interface that allows for integration with other systems/databases Barcoding/RFID Identify and track items using barcode tags or RFID (radio-frequency identification) tags Service History Track work performed and resources used for past customers, sites, or assets Equipment Tracking Track the location of specific equipment at all times Third-Party Integrations Set up connections to third-party platforms to improve business processes Asset Tracking Monitor the usage of assets, such as equipment, tools, software, etc., throughout their lifecycle Document Storage Store and organize documents in a centralized system Multi-Location Manage and support multiple locations GPS System to support the positioning, navigation, and timing (PNT) measurements of an object or individual Reminders Timed notification for any upcoming task, deadline, appointment, or activity Customer Database A collection of customer information such as contact details, demographics, previous interactions, etc. Customizable Forms Customize contracts and forms to collect specific information Customizable Fields Customize data fields to support various needs and use cases Warranty Tracking Track the duration and expiration of warranty as well as any obligations under that warranty Reporting/Analytics View and track pertinent metrics to find patterns and gain insights from data Activity Tracking Track and document all activities across devices, networks, and other systems Access Controls/Permissions Define levels of authorization for access to specific files or systems Data Import/Export Import and export data to and from software applications Inventory Control Monitor product stock levels Real-Time Notifications Notifications that are delivered to users as soon as an event occurs Budgeting/Forecasting Create budgets based on historical data and future projections AI Summarization Uses AI to condense large amounts of text, audio, or video data into a coherent form Chatbot AI-based platform which conducts a conversation via auditory or textual methods Resource Allocation Assign available resources to various projects and tasks Downtime Tracking Track unplanned equipment or network failures Workflow Automation Streamlining repetitive tasks and activities through automated and predefined workflows Personnel Drug Testing Scheduling Plan availability and assign specific time slots for tasks and resources AI Copilot A virtual assistant that uses AI to pursue goals and complete tasks on behalf of users Third-Party Integrations Set up connections to third-party platforms to improve business processes Health Risk Assessment Activity Dashboard Dashboard to view the status of ongoing processes, identify current incidents and track past activities Generative AI Use AI to generate content in the form of text, images, videos, etc. Health Record Access Gaining access to confidential health documents and information Reporting/Analytics View and track pertinent metrics to find patterns and gain insights from data Incident Reporting Report and update incidents related to health or workplace injuries that occur on a job or en route to a job site Immunization & Allergy Tracking Manage updates to member's immunization records and track individual allergies Appointment Scheduling Schedule appointments via a calendar Employee Database Electronic storage of staff/employee contact information and job status in a centralized repository Progress Tracking Reporting on how each user, task or process has advanced since its initiation Incident Response Checklists Checklist to confirm the incident and response. API Application programming interface that allows for integration with other systems/databases Status Tracking Track the status over time for a request, process, asset, or transaction Customizable Forms Customize contracts and forms to collect specific information Reporting & Statistics Collection, analysis, and representation of numerical data and generation of reports to understand various patterns Audit Trail A record of all activities within the system, including user access, changes made, etc. Quality Control Ensure that quality requirements and standards are met across production processes Mobile Alerts Notifications via mobile devices Task Scheduling Track and manage the scheduling of tasks Data Import/Export Import and export data to and from software applications Access Controls/Permissions Define levels of authorization for access to specific files or systems Alerts/Notifications Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges Customizable Fields Customize data fields to support various needs and use cases Document Storage Store and organize documents in a centralized system Reminders Timed notification for any upcoming task, deadline, appointment, or activity Activity Tracking Track and document all activities across devices, networks, and other systems Risk Alerts Notifying as a warning or reminder of a potential or imminent hazard Role-Based Permissions Set & manage permission levels based on user roles and restrict access to only authorized individuals Customizable Reports Alter the layout and content of reports Offline Access Ability of websites, web applications, or mobile applications to function without an active internet connection Version Control Track revisions and updates made to files and navigate between different versions Collaboration Tools Provides a channel for team members to share media files, communicate, and work together Real-Time Data Receive data and information in real time Real-Time Updates Receive system updates as soon as any changes are made Risk Assessment Initiate collection and analysis of known risks Real-Time Notifications Notifications that are delivered to users as soon as an event occurs Data Visualization Graphical representation of data Real-Time Reporting Active reporting of data and metrics Accident Investigation Analyze circumstances of an accident and implementing corrective actions for future prevention Barcode/Ticket Scanning Scan barcodes to ensure accurate pricing and label tracking Generative AI Use AI to generate content in the form of text, images, videos, etc. Inspection Management Track and manage inspections for worksites, vehicles, and/or equipment to remain compliant with industry standards Activity Dashboard Dashboard to view the status of ongoing processes, identify current incidents and track past activities Customizable Templates Pre-designed layouts that can be customized to match preferences and requirements Mobile Access Access software remotely via mobile devices Work Order Management Creating, assign, and track jobs and/or tasks for work orders Third-Party Integrations Set up connections to third-party platforms to improve business processes Real-Time Reporting Active reporting of data and metrics Customizable Forms Customize contracts and forms to collect specific information API Application programming interface that allows for integration with other systems/databases Dispatch Management Manage sending personnel and resources to a site as needed Workflow Management Create, design and manage workflows for repetitive tasks Activity Tracking Track and document all activities across devices, networks, and other systems Customer Database A collection of customer information such as contact details, demographics, previous interactions, etc. Report Templates Sample of reports that could be customized as needed or used as is AI Copilot A virtual assistant that uses AI to pursue goals and complete tasks on behalf of users Equipment Tracking Track the location of specific equipment at all times Compliance Management Track and manage adherence to policies for any service, product, process, or supplier Subcontractor Management Track information, qualifications, and contact details of subcontractors Appointment Management Manage various aspects of appointments including booking, rescheduling, canceling Audit Trail A record of all activities within the system, including user access, changes made, etc. Failed Inspection Tracking Track and store information regarding failed inspections Document Management Store, manage, and track all electronic documents in a centralized location Audit Management Plan, schedule, and execute organization's accounts and assets to ensure compliance with policies and laws Offline Access Ability of websites, web applications, or mobile applications to function without an active internet connection Real-Time Updates Receive system updates as soon as any changes are made Task Management Create, manage and track all task activities and progression Data Import/Export Import and export data to and from software applications Alerts/Notifications Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges Reporting/Analytics View and track pertinent metrics to find patterns and gain insights from data Inventory Control Monitor product stock levels Drag & Drop Assemble applications and processes by dragging over and arranging pre-built components Risk Assessment Initiate collection and analysis of known risks Electronic Signature Digitally sign online documents Incident Management Manage and track all disruptions and incidents Code Enforcement Ensure all properties are adhering to government and legal codes Forms Management Store, manage and track all forms in a centralized location Show More ## Top-Rated Alternatives [ 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[View Glossary](/glossary) [Materials Management](/glossary/materials-management-definition) Materials management plays a valuable role in a company’s supply chain management process. Learn more about materials management, how it can benefit production flow, and how to implement it in an inventory structure. [Work Order Management](/glossary/work-order-management-definition) Work order management is the process of creating, implementing, and tracking work in industries such as manufacturing, retail, utilities, or construction. ##### Categories on G2 [ CMMS ](https://www.g2.com/categories/cmms)[ Inspection Management ](https://www.g2.com/categories/inspection-management)[ Occupational Health and Safety (OHS) ](https://www.g2.com/categories/occupational-health-and-safety-ohs) ##### Explore More [ Best catalog software for multi-channel selling ](https://www.g2.com/discussions/best-catalog-software-for-multi-channel-selling)[ Blender vs KeyShot vs Cinema 4D for product visualization: which makes the most sense for a small studio? ](https://www.g2.com/discussions/blender-vs-keyshot-vs-cinema-4d-for-product-visualization-which-makes-the-most-sense-for-a-small-studio)[ Top tools for designing and testing APIs ](https://www.g2.com/discussions/top-tools-for-designing-and-testing-apis) [ Best way to track media mentions ](https://www.g2.com/discussions/best-way-to-track-media-mentions)[ What platform supports multi-country location analysis? ](https://www.g2.com/discussions/what-platform-supports-multi-country-location-analysis)[ Pros and Cons Details ](https://www.g2.com/products/xenia/reviews?qs=pros-and-cons) Show More [ Best catalog software for multi-channel selling ](https://www.g2.com/discussions/best-catalog-software-for-multi-channel-selling)[ Blender vs KeyShot vs Cinema 4D for product visualization: which makes the most sense for a small studio? ](https://www.g2.com/discussions/blender-vs-keyshot-vs-cinema-4d-for-product-visualization-which-makes-the-most-sense-for-a-small-studio)[ Top tools for designing and testing APIs ](https://www.g2.com/discussions/top-tools-for-designing-and-testing-apis) [ Best way to track media mentions ](https://www.g2.com/discussions/best-way-to-track-media-mentions)[ What platform supports multi-country location analysis? ](https://www.g2.com/discussions/what-platform-supports-multi-country-location-analysis)[ Pros and Cons Details ](https://www.g2.com/products/xenia/reviews?qs=pros-and-cons)