--- title: Workflowy Reviews meta\_title: 'Workflowy Reviews 2026: Details, Pricing, & Features | G2' meta\_description: Filter 34 reviews by the users' company size, role or industry to find out how Workflowy works for a business like yours. aggregate\_rating: rating\_value: 4.5 review\_count: 34 scale: '5' date\_modified: '2026-08-07' parent\_category: name: Project, Portfolio & Program Management url: https://www.g2.com/categories/project-portfolio-program-management --- # Workflowy Reviews & Product Details Claimed ###### Profile Status This profile is currently managed by Workflowy but has limited features. Are you part of the Workflowy team? [Upgrade your plan](https://my.g2.com/workflowy-workflowy/upgrade?utm_campaign=s3&utm_medium=claim-popup&utm_source=g2) to enhance your branding and engage with visitors to your profile! Workflowy is a organizational tool designed to help users manage tasks, projects, and ideas through a simple yet powerful interface. It employs a nested list structure, allowing users to create and organize information hierarchically, making it ideal for note-taking, brainstorming, and project management. Key Features and Functionality: - Infinite Nesting: Create lists within lists to any depth, enabling detailed organization of information. - Real-Time Collaboration: Share lists with others and collaborate simultaneously, enhancing team productivity. - Tagging and Filtering: Use tags to categorize items and quickly filter through content. - Search Functionality: Instantly locate any item within your lists using the robust search feature. - Cross-Platform Availability: Access your lists on various devices, including web browsers, iOS, and Android applications. - Offline Access: Work on your lists without an internet connection; changes sync once you're back online. - Keyboard Shortcuts: Utilize a range of shortcuts to navigate and manage lists efficiently. Primary Value and User Solutions: Workflowy simplifies the process of organizing complex information, making it accessible and manageable. By providing a flexible and intuitive platform, it caters to individuals and teams seeking to enhance productivity, streamline workflows, and maintain clarity in their projects and daily tasks. * * * Seller [WorkFlowy](https://www.g2.com/sellers/workflowy-4d9bf70c-25db-438d-ae77-43f99117aa51) Discussions [Workflowy Community](https://www.g2.com/products/workflowy-workflowy/discuss) Solution Type Best-of-Breed Overview by Rodolfo Lopez Show More ## Pricing Pricing provided by Workflowy. ### Workflowy Basic Free ### Workflowy Pro - Monthly $6.99 Per Month [ View More Pricing Information ](https://www.g2.com/products/workflowy-workflowy/pricing) ## Top-Rated Alternatives [ ![Todoist](/assets/transparent-ad5be28fbcd25b7b08d2cebe1d957125437fb5407d75ee717965ad22c8808791.gif "Todoist") Todoist 4.5/5(825) ](https://www.g2.com/products/todoist/reviews) [ ![ClickUp](/assets/transparent-ad5be28fbcd25b7b08d2cebe1d957125437fb5407d75ee717965ad22c8808791.gif "ClickUp") ClickUp 4.6/5(13,672) ](https://www.g2.com/products/clickup/reviews) [ ![Trello](/assets/transparent-ad5be28fbcd25b7b08d2cebe1d957125437fb5407d75ee717965ad22c8808791.gif "Trello") Trello 4.4/5(14,058) ](https://www.g2.com/products/trello/reviews) [ View All Alternatives ](https://www.g2.com/products/workflowy-workflowy/competitors/alternatives) ## User Insights Average based on 34 real user reviews. Perceived Cost $$$$$ Typical contract price $0k - $0k [Sign in to view](/login) Per Month [Log in to unlock pricing and user insights](/login) ![Rachel P.](/assets/transparent-ad5be28fbcd25b7b08d2cebe1d957125437fb5407d75ee717965ad22c8808791.gif "Rachel P.") RP Rachel P. HR Generalist Non-Profit Organization Management Mid-Market (51-1000 emp.) 4/23/2026 "WorkFlowy Makes My To-Do Lists Easy to Organize and Reorder" 4.5/5 What do you like best about Workflowy? I use workflowy to manage my to do list. I like that I have different categories and columns and it helps me to separate into monthly, biweekly, and weekly plus a long term planning section. I can easily move things around and create hyperlinks. Review collected by and hosted on G2.com. What do you dislike about Workflowy? I don't have much I dislike about it but I'm sure there are features I am not taking full advantage of Review collected by and hosted on G2.com. What problems is Workflowy solving and how is that benefiting you? Workflowy helps with to do list management and general organization Review collected by and hosted on G2.com. Show More Our network of Icons are G2 members who are recognized for their outstanding contributions and commitment to helping others through their expertise.G2 IconCurrent UserValidated ReviewerIncentivizedSource: G2 invite ![Abhishek K.](/assets/transparent-ad5be28fbcd25b7b08d2cebe1d957125437fb5407d75ee717965ad22c8808791.gif "Abhishek K.") AK Abhishek K. CEO Small-Business (50 or fewer emp.) 7/27/2025 "The only tool I’ve consistently come back to" 5/5 What do you like best about Workflowy? In a world flooded with productivity apps, most tools feel like fleeting crushes—exciting at first, but eventually too clunky, too noisy, or too rigid. WorkFlowy is the one I keep returning to. It’s not just a note-taking tool—it’s a thinking partner. It is simple, yet powerful. At first glance, it’s a blank list. But don’t be fooled. That simplicity is its genius. It offers just enough structure to manage staggering levels of complexity without ever becoming overwhelming. It is versatile beyond belief. I’ve used it to outline books, run company meetings, organize product development sprints, map out life goals, and even journal. It’s a canvas for any kind of thought, from the tiniest to-dos to the grandest systems thinking. Outlines are underrated. WorkFlowy proves that. It lets you think in outlines naturally, like the human brain does. Zoom in when you need detail. Zoom out when you need clarity. Nest ideas. Rearrange them. Build clarity out of chaos. Best part? It never gets in your way. No distracting bells and whistles. Just a quiet, infinite list that helps you think clearly and build elegantly. If you’ve got big ideas, WorkFlowy is the rare tool that grows with your ambition, instead of bloating under it. Review collected by and hosted on G2.com. What do you dislike about Workflowy? I would love it if it Allows users to visually convert any list or sublist into a mind map view with one click and retain the same infinite depth Review collected by and hosted on G2.com. What problems is Workflowy solving and how is that benefiting you? Organising ideas Visualising projects Creating lists Problem 1: Mental Overload & Fragmented Thinking Modern work is chaotic—ideas, tasks, notes, and plans are scattered across sticky notes, emails, and dozens of apps. It’s overwhelming to hold it all in your head or keep it organized. How WorkFlowy helps: WorkFlowy acts like a second brain. It gives me a single, infinite, zoomable list where I can offload everything—tasks, projects, notes, writing drafts, long-term goals, random thoughts—without friction. I no longer fear forgetting important things or losing track of where ideas live. Problem 2: Complexity Management Big projects are hard to break down. Tasks get tangled. Priorities blur. Most tools either oversimplify or overcomplicate. How WorkFlowy helps: Its nested bullet system is deceptively simple but incredibly powerful. I can break any idea down into smaller parts, then zoom in to focus or zoom out to get perspective. It adapts to both strategic planning and tactical execution—seamlessly. Problem 3: Tool Fatigue Many productivity tools force you into their way of working—with too many features, notifications, or rigid formats. How WorkFlowy helps: It stays out of the way. The interface is clean, distraction-free, and fast. It supports my thinking style rather than forcing me to adapt to the tool. It’s versatile enough to shape around my needs: writing, planning, outlining, journaling, or tracking goals. Overall Benefit: WorkFlowy gives me clarity. It turns mental clutter into structured thought. It’s the backbone of my personal organization system—and the only tool that’s stuck with me through years of evolving projects, habits, and thinking styles. Review collected by and hosted on G2.com. Show More Current UserValidated ReviewerSource: Organic ![Jeffrey D.](/assets/transparent-ad5be28fbcd25b7b08d2cebe1d957125437fb5407d75ee717965ad22c8808791.gif "Jeffrey D.") JD Jeffrey D. Data Analyst Mid-Market (51-1000 emp.) 7/22/2025 "Nothing else has worked for me as well as Workflowy" 5/5 What do you like best about Workflowy? I can dump ideas and thoughts from my brain into Workflowy so quickly - and more especially, keep them organized. That's the key. Review collected by and hosted on G2.com. What do you dislike about Workflowy? They keep improving and I don't have a single thing that I don't like. Review collected by and hosted on G2.com. What problems is Workflowy solving and how is that benefiting you? A place to capture and store - and easily retrieve thoughts, ideas, and reference points that I work through. Review collected by and hosted on G2.com. Show More Validated ReviewerSource: Organic ![Verified User in Hospital & Health Care](/assets/icons/anonymous-avatar-purple-4ae1032bdb50ee5682003170c8184aee790d25958bd397abbd384ba52c596a7b.svg "Verified User in Hospital & Health Care") UH Verified User in Hospital & Health Care Mid-Market (51-1000 emp.) 6/17/2025 "Infinite Instant Memory" 5/5 What do you like best about Workflowy? Any data is written down. No data is forgotten. Every data can be found. '/' shortcuts. Mirrors. Keyboard shortcuts. Simple interface. Quick search engine. Review collected by and hosted on G2.com. What do you dislike about Workflowy? Nothing so far (I am a two-year user). Kudos. Review collected by and hosted on G2.com. What problems is Workflowy solving and how is that benefiting you? All useful data in one single place. Review collected by and hosted on G2.com. Show More Current UserValidated ReviewerSource: Organic ![Wojciech P.](/assets/transparent-ad5be28fbcd25b7b08d2cebe1d957125437fb5407d75ee717965ad22c8808791.gif "Wojciech P.") WP Wojciech P. Staff Software Engineer Small-Business (50 or fewer emp.) 8/2/2024 "Note model that aligns with my brain" 5/5 What do you like best about Workflowy? I love the fact that everything is just a bullet point list. Bullet points is how I typically take my notes and Workflowy empowers me to do it more efficiently. Review collected by and hosted on G2.com. What do you dislike about Workflowy? The CSS, especially around doashboards, could be improved. App looks ok, but probably could look a bit better. I would also appreicate number of used/remaining bullets visible somewhere (or easier to fidn if its already there). Review collected by and hosted on G2.com. What problems is Workflowy solving and how is that benefiting you? Keeping my life in order. Review collected by and hosted on G2.com. Show More Current UserValidated ReviewerSource: Organic ![Peter T.](/assets/transparent-ad5be28fbcd25b7b08d2cebe1d957125437fb5407d75ee717965ad22c8808791.gif "Peter T.") PT Peter T. Principal Cloud Engineer - DevSecOps & Cloud Native Small-Business (50 or fewer emp.) 7/27/2024 "My number #1 app for taking and organising notes" 4.5/5 What do you like best about Workflowy? The infinite bullet list with infinite indentation allows very rapid organisation of notes across multiple domains. Review collected by and hosted on G2.com. What do you dislike about Workflowy? I would like to be able to insert simple tables as bullet items Review collected by and hosted on G2.com. What problems is Workflowy solving and how is that benefiting you? The main purpose for which I use Workflowy is note taking. In particular, I use it to organise notes across cyber security domains where links allow me to have a central list of tools and functionality, but organised into security domains using linked items Review collected by and hosted on G2.com. Show More Current UserValidated ReviewerSource: Organic MS Malcolm S. Small-Business (50 or fewer emp.) 2/7/2024 "Suits my purposes well" 5/5 What do you like best about Workflowy? I like the hierarchical structure of Workflowy. As a long-time Evernote I've been waiting for them to allow this type of note structure, but in vain. If I want to arrange what I'm learning in a structured way, so I can easily review it and change the linkages in ways which suit me as my knowledge changes (hopefully increases 😜) then Evernote does not make this easy. Workflowy also has "Email to Workflowy" enable (as per EN) but using Zapier which is fine. I am liking Workflowy a lot - having cycled through Obsidian (obscure), Notion (complex), Clickup (not for me), I am now on Workflowy - Evernote. That's working well. I am swapping stuff over to Workflowy and whether it's a complete swap I don't know yet. But I like Workflowy's simplicity. It also works fast (EN is annoyingly slow sometimes.) The WF mobile app is not so easy, but I can cope with that - it's not a deal breaker and I guess it will improve over time. I'll put more effort into learning the ios shortcuts at some point but I am mainly PC so not a biggie. I like Workflowy a lot. Review collected by and hosted on G2.com. What do you dislike about Workflowy? IOS version could be improved but it's "OK". Review collected by and hosted on G2.com. What problems is Workflowy solving and how is that benefiting you? Storing a mass of data on multiple subjects in a way that makes it easy to store, review, modify, and learn. Review collected by and hosted on G2.com. Show More Validated ReviewerSource: Organic ![Roger M.](/assets/transparent-ad5be28fbcd25b7b08d2cebe1d957125437fb5407d75ee717965ad22c8808791.gif "Roger M.") RM Roger M. HVAC Mech. Small-Business (50 or fewer emp.) 12/5/2023 "Why I like Workflowy and what will make me fall in love with it." 4.5/5 What do you like best about Workflowy? What I like is that it gives you full control without limitations. Every idea; node can be rearranged without any restrictions. The mobile app works just as good as the desktop version.You can personalize it with icons and emojis and finally the word search is awesome and clean; once you find a word, you have the freedom to rearrange the nodes in your search. Review collected by and hosted on G2.com. What do you dislike about Workflowy? What I dislike is that there is no intergration with Readwise yet. A full integration will really take the experience to another level. Everyone has something that they have highlighted. I believe that our highlights will be able to really come alive in Workflowy. Second is inability to search words in other languages. Review collected by and hosted on G2.com. What problems is Workflowy solving and how is that benefiting you? I use it strictly for note and highlight (PKM) management not for business. Review collected by and hosted on G2.com. Show More Current UserValidated ReviewerSource: Organic SB Seth B. Small-Business (50 or fewer emp.) 1/16/2024 "Workflowy has powered our business for 12 years" 5/5 What do you like best about Workflowy? I love that workflowy is simple yet powerful. I can easily organize (and reorganize) my todos, and the powerful search capability makes it possible for me to have a history of my work. Also, the easy sharing model makes collaboration a breeze. I've kept my personal todo list in workflowy for more than a decade, and we've also tracked company-wide, department-level sprint goals for more than 300(!) two-week sprints. Review collected by and hosted on G2.com. What do you dislike about Workflowy? After 12 years of history, it's a bit slow on the initial load sometimes. But, given how much I have in there, I'm not mad. Review collected by and hosted on G2.com. What problems is Workflowy solving and how is that benefiting you? Personal todos and sprint goal tracking for the entire organization. Review collected by and hosted on G2.com. Show More Current UserValidated ReviewerSource: Organic RM Randy M. Small-Business (50 or fewer emp.) 2/7/2024 "Easy and powerful tool to keep track and plan everything that is going on." 5/5 What do you like best about Workflowy? The ability to change the view to show the information you want. The search tool is very useful as the amount of information stored grows. Mirroring allows me to keep a project view and a current view of any item, and update them without concern for missing information. Review collected by and hosted on G2.com. What do you dislike about Workflowy? Mirrored items should be more obvious (not just a diamond instead of a circle). Color? Review collected by and hosted on G2.com. What problems is Workflowy solving and how is that benefiting you? Mixing business and personal information, but also keeping them separate. Review collected by and hosted on G2.com. Show More Current UserValidated ReviewerSource: Organic ## Questions about Workflowy? Ask real users or explore answers from the community Get practical answers, real workflows, and honest pros and cons from the G2 community or share your insights. [ Ask about Workflowy ](https://www.g2.com/products/workflowy-workflowy/discussions/new) GU Guest User • Last activity almost 4 years ago Does WorkFlowy have a desktop app? 0 Upvotes 1 [ Join the conversation ](https://www.g2.com/discussions/does-workflowy-have-a-desktop-app) GU Guest User • Last activity almost 3 years ago What does WorkFlowy cost? 0 Upvotes 1 [ Join the conversation ](https://www.g2.com/discussions/what-does-workflowy-cost) [ View all Discussions ](https://www.g2.com/products/workflowy-workflowy/discuss) ## Pricing Options Pricing provided by Workflowy. ### Workflowy Basic Free ### Workflowy Pro - Monthly $6.99 Per Month ### Workflowy Pro - Annual $83.88 Per Year [ View More Pricing Information ](https://www.g2.com/products/workflowy-workflowy/pricing) Workflowy Comparisons ![Product Avatar Image](https://images.g2crowd.com/uploads/product/image/small_square/small_square_bd67a2df469a4574b52d1271027efee3/todoist.png "Product Avatar Image") Todoist 4.5/5(825) [ Compare Now ](https://www.g2.com/compare/todoist-vs-workflowy-workflowy) ![Product Avatar Image](https://images.g2crowd.com/uploads/product/image/small_square/small_square_a05e90757d45fd56faa93611eb55814d/clickup.png "Product Avatar Image") ClickUp 4.6/5(13,672) [ Compare Now ](https://www.g2.com/compare/clickup-vs-workflowy-workflowy) ![Product Avatar Image](https://images.g2crowd.com/uploads/product/image/small_square/small_square_c55904f2545b06e10ef6d1967138c93f/trello.png "Product Avatar Image") Trello 4.4/5(14,058) [ Compare Now ](https://www.g2.com/compare/trello-vs-workflowy-workflowy) ##### ##### Workflowy Features Task Creation Creation & Assignment Due Dates Drag & Drop Task Management Task Prioritization To-Do Lists Dependencies [ View More Features ](https://www.g2.com/products/workflowy-workflowy/features) ##### Categories on G2 [Task Management](https://www.g2.com/categories/task-management-software) ##### Explore More [Which AI video generation platform offers the fastest rendering?](https://www.g2.com/discussions/which-ai-video-generation-platform-offers-the-fastest-rendering)[Best software for purchase order management](https://www.g2.com/discussions/best-software-for-purchase-order-management)[Which paid search intelligence software has the best combination of data depth and easy reporting for agencies managing multiple PPC accounts simultaneously?](https://www.g2.com/discussions/which-paid-search-intelligence-software-has-the-best-combination-of-data-depth-and-easy-reporting-for-agencies-managing-multiple-ppc-accounts-simultaneously) [What's the best eCDN that delivers video content faster and reduces network load without requiring continuous manual configuration?](https://www.g2.com/discussions/what-s-the-best-ecdn-that-delivers-video-content-faster-and-reduces-network-load-without-requiring-continuous-manual-configuration)[What are the top cloud kitchen management platforms for independent restaurant chains managing 20 or more locations across multiple delivery apps?](https://www.g2.com/discussions/what-are-the-top-cloud-kitchen-management-platforms-for-independent-restaurant-chains-managing-20-or-more-locations-across-multiple-delivery-apps)[Pros and Cons Details](https://www.g2.com/products/workflowy-workflowy/reviews?qs=pros-and-cons) [Show MoreShow Less](javascript:void(0);)