--- title: Workflowy Reviews meta\_title: 'Workflowy Reviews 2026: Details, Pricing, & Features | G2' meta\_description: Filter 34 reviews by the users' company size, role or industry to find out how Workflowy works for a business like yours. aggregate\_rating: rating\_value: 4.5 review\_count: 34 scale: '5' date\_modified: '2026-08-07' parent\_category: name: Project, Portfolio & Program Management url: https://www.g2.com/categories/project-portfolio-program-management --- # Workflowy Reviews & Product Details Claimed ###### Profile Status This profile is currently managed by Workflowy but has limited features. Are you part of the Workflowy team? [Upgrade your plan](https://my.g2.com/workflowy-workflowy/upgrade?utm_campaign=s3&utm_medium=claim-popup&utm_source=g2) to enhance your branding and engage with visitors to your profile! Workflowy is a organizational tool designed to help users manage tasks, projects, and ideas through a simple yet powerful interface. It employs a nested list structure, allowing users to create and organize information hierarchically, making it ideal for note-taking, brainstorming, and project management. Key Features and Functionality: - Infinite Nesting: Create lists within lists to any depth, enabling detailed organization of information. - Real-Time Collaboration: Share lists with others and collaborate simultaneously, enhancing team productivity. - Tagging and Filtering: Use tags to categorize items and quickly filter through content. - Search Functionality: Instantly locate any item within your lists using the robust search feature. - Cross-Platform Availability: Access your lists on various devices, including web browsers, iOS, and Android applications. - Offline Access: Work on your lists without an internet connection; changes sync once you're back online. - Keyboard Shortcuts: Utilize a range of shortcuts to navigate and manage lists efficiently. Primary Value and User Solutions: Workflowy simplifies the process of organizing complex information, making it accessible and manageable. By providing a flexible and intuitive platform, it caters to individuals and teams seeking to enhance productivity, streamline workflows, and maintain clarity in their projects and daily tasks. * * * Seller [WorkFlowy](https://www.g2.com/sellers/workflowy-4d9bf70c-25db-438d-ae77-43f99117aa51) Discussions [Workflowy Community](https://www.g2.com/products/workflowy-workflowy/discuss) Solution Type Best-of-Breed Overview by Rodolfo Lopez Show More ## Pricing Pricing provided by Workflowy. ### Workflowy Basic Free ### Workflowy Pro - Monthly $6.99 Per Month [ View More Pricing Information ](https://www.g2.com/products/workflowy-workflowy/pricing) ## Top-Rated Alternatives [ ![Todoist](/assets/transparent-ad5be28fbcd25b7b08d2cebe1d957125437fb5407d75ee717965ad22c8808791.gif "Todoist") Todoist 4.5/5(825) ](https://www.g2.com/products/todoist/reviews) [ ![ClickUp](/assets/transparent-ad5be28fbcd25b7b08d2cebe1d957125437fb5407d75ee717965ad22c8808791.gif "ClickUp") ClickUp 4.6/5(13,685) ](https://www.g2.com/products/clickup/reviews) [ ![Trello](/assets/transparent-ad5be28fbcd25b7b08d2cebe1d957125437fb5407d75ee717965ad22c8808791.gif "Trello") Trello 4.4/5(14,060) ](https://www.g2.com/products/trello/reviews) [ View All Alternatives ](https://www.g2.com/products/workflowy-workflowy/competitors/alternatives) ## User Insights Average based on 34 real user reviews. Perceived Cost $$$$$ Typical contract price $0k - $0k [Sign in to view](/login) Per Month [Log in to unlock pricing and user insights](/login) ![Verified User in Professional Training & Coaching](/assets/icons/anonymous-avatar-purple-4ae1032bdb50ee5682003170c8184aee790d25958bd397abbd384ba52c596a7b.svg "Verified User in Professional Training & Coaching") UP Verified User in Professional Training & Coaching Small-Business (50 or fewer emp.) 9/30/2025 "Easy to use, but lacking in more powerful features" 3.5/5 What do you like best about Workflowy? It's very easy to get started. Just start typing! It formats itself as a bullet list which most folks are familiar with. Review collected by and hosted on G2.com. What do you dislike about Workflowy? While it's great for getting started, the more advanced features are lacking. Also the free plan can be very limited, depending on what you need, and there is only one paid plan and it is quite high. Review collected by and hosted on G2.com. What problems is Workflowy solving and how is that benefiting you? Workflowy allows me to capture content easily without having to worry about where to put it or how to organize it. I can write first and organize later, since it's easy to move the different bullets around. Review collected by and hosted on G2.com. Show More Our network of Icons are G2 members who are recognized for their outstanding contributions and commitment to helping others through their expertise.G2 IconCurrent UserValidated ReviewerIncentivizedSource: G2 invite ![Ryan B.](/assets/transparent-ad5be28fbcd25b7b08d2cebe1d957125437fb5407d75ee717965ad22c8808791.gif "Ryan B.") RB Ryan B. Owner, Creative Director Small-Business (50 or fewer emp.) 6/17/2022 "Great tool for note-taking, but other options may be slightly better." 3.5/5 What do you like best about Workflowy? I love the very fast note-taking capabilities. The bullet list structure with sub-lists is incredibly useful for the way I take notes, and the ability to view a sub-list in a separate window is great. Review collected by and hosted on G2.com. What do you dislike about Workflowy? I would prefer to have more options for formatting, such as larger headings or other styling options to differentiate notes. You also only have one file that all notes are taken in, which may not be preferable for some people. Review collected by and hosted on G2.com. Recommendations to others considering Workflowy: Also look into Dynalist, which is similar to WorkFlowy, but I prefer Dynalist's features. Review collected by and hosted on G2.com. What problems is Workflowy solving and how is that benefiting you? I needed a way to take detailed notes, with the ability to add more details or "sub-bullets" under any item within the notes, and this was an excellent option. It allowed me to very quickly brainstorm and, in some ways, to mind-map my ideas. Review collected by and hosted on G2.com. Show More Validated ReviewerIncentivizedSource: G2 invite ![Jaime M.](/assets/transparent-ad5be28fbcd25b7b08d2cebe1d957125437fb5407d75ee717965ad22c8808791.gif "Jaime M.") JM Jaime M. Senior backend software Computer Software Mid-Market (51-1000 emp.) 7/10/2020 Business partner of the seller or seller's competitor, not included in G2 scores. "Workflowy review" 4/5 What do you like best about Workflowy? I like the organization of tasks that I can have, a minimalist to-do list and which I can take my results with few clicks Review collected by and hosted on G2.com. What do you dislike about Workflowy? The biggest problem is that workflowy only remains as a to-do list, while there are other platforms that have greater integrations and great content. Review collected by and hosted on G2.com. Recommendations to others considering Workflowy: N/A Review collected by and hosted on G2.com. What problems is Workflowy solving and how is that benefiting you? it is solved to take the list of personal things that I must do, for example the urls that I must visit or my passwords or to keep the daily things done Review collected by and hosted on G2.com. Show More 1/19/2022 Current UserValidated ReviewerIncentivizedSource: G2 invite ![Verified User in Education Management](/assets/icons/anonymous-avatar-purple-4ae1032bdb50ee5682003170c8184aee790d25958bd397abbd384ba52c596a7b.svg "Verified User in Education Management") AE Verified User in Education Management Small-Business (50 or fewer emp.) 10/26/2019 "Effective Way to Organize Your Thoughts" 4/5 What do you like best about Workflowy? Workflowy is simple and efficient. You can effectively organize and label meeting notes, brainstorm sessions, or research projects. Review collected by and hosted on G2.com. What do you dislike about Workflowy? It is a more rigid system than it should be. There is no way to embed links, and the sharing options aren't that useful. Review collected by and hosted on G2.com. Recommendations to others considering Workflowy: Use the free version for a while before considering an upgrade. It can be a little rigid, and the inability to stylize text can be frustrating. If it proves useful, then upgrade! Review collected by and hosted on G2.com. What problems is Workflowy solving and how is that benefiting you? It allows us to house all of our notes in one location. Review collected by and hosted on G2.com. Show More Current UserValidated ReviewerIncentivizedSource: G2 invite ![Ali V.](/assets/transparent-ad5be28fbcd25b7b08d2cebe1d957125437fb5407d75ee717965ad22c8808791.gif "Ali V.") AV Ali V. Front Desk Supervisor Mid-Market (51-1000 emp.) 2/15/2019 "An over-priced, but simple and easy-to-use productivity application" 4/5 What do you like best about Workflowy? It is simple! It has a very minimalist interface which makes it easy to use. You can just write about anything and then organise your ideas into a list with bullet points. You cannot change the font size, but you can choose from a group of fonts. You can also italicise, bolden, or underline a bullet point. You can also make nested lists that are easy to structure. You can even drag items up or down a list. You can also select multiple items at a time and perform a bulk action on them. Items are also very searchable. You can use hashtags to label items too. If you click a bullet point, a menu pops up that allows you to tag an item as complete, add a note to it, duplicate it, export it, or delete it. You can also point the mouse cursor on top of or before a bullet point--where the plus/minus sign appears--to expand or collapse a list. It also allows to share a list for collaborating on it with your colleagues. When a list grows too big, you can hide or archive 'completed' lists. These hidden/archived lists can be made visible again very easily--again, by one click. Review collected by and hosted on G2.com. What do you dislike about Workflowy? Color formatting is not available. You cannot change the font size. Its IOS app is very buggy--they released it less than a year ago. My colleagues who use the Android app don't seem to be experiencing as many crashes and bugs as I do. Could be that its IOS app is much newer than its Android, which has been around for a few years. If you use it for free, you can enter only one hundred bullet points. They have only one paid option in it fifty dollars per year! Fifty dollars to create lists and bullet points. Even though we are using the paid version, they have not been helpful with fixing our problems with the IOS apps. It continues to crash or not update the changes made on the IOS app. And the back-up feature is only available for Dropbox, not Google Drive--we use Google Drive at my workplace, not Dropbox. Finally, you cannot resize the document window. This means that with huge lists you have to scrolling down or up for a while to get to the bullet point you want! Huge lists can easily become overwhelming. Resizing the document window, color formatting, pack-up to Google Drive, and changing font size are some of the features they need to add to be able to compete with similar web-based application softwares. Review collected by and hosted on G2.com. Recommendations to others considering Workflowy: We did some research and found out that there are cheaper similar products out there on the market. If WorkFlowy fixes its IOS app bugs, lowers the price, and adds a few more useful features, I would highly recommend it. For now, I would recommend researching the market and purchasing a product from a competing company. Review collected by and hosted on G2.com. What problems is Workflowy solving and how is that benefiting you? Organising almost anything in our department. From the new file and folder structure of our Google Team Drive, to our collaborative to-do list, to our meeting agendas, and so on. Although it is fully text-based, it is very simple to use. Our office coordinator, administrative clerks, and project manager assistants have found it extremely useful. In addition to task-lists, I personally use it to streamline the flow of ideas the moment something comes to my mind. Review collected by and hosted on G2.com. Show More 3/12/2019 Current UserValidated ReviewerIncentivizedSource: G2 invite ![Samantha S.](/assets/transparent-ad5be28fbcd25b7b08d2cebe1d957125437fb5407d75ee717965ad22c8808791.gif "Samantha S.") SS Samantha S. Nutrition Consultant Small-Business (50 or fewer emp.) 4/10/2019 "Workflowy helps keep my brain organized" 4/5 What do you like best about Workflowy? I like the way it allows you to create thought clouds, and different "brain trees" if you will, easily and can be uploaded and backed up to the cloud Review collected by and hosted on G2.com. What do you dislike about Workflowy? Occasionally I have trouble toggling back and forth between the different clouds, but overall it's good. Review collected by and hosted on G2.com. Recommendations to others considering Workflowy: Workflowy is really great about updating their systems. They recently when through a big upgrade and upgraded all of their software, to be more user friendly. They also listen to feedback from customers which is nice. Review collected by and hosted on G2.com. What problems is Workflowy solving and how is that benefiting you? I love using workflowy for brainstorming sessions. It allows you to brain dump very easily. Review collected by and hosted on G2.com. Show More Current UserValidated ReviewerIncentivizedSource: G2 invite ![Verified User in Higher Education](/assets/icons/anonymous-avatar-purple-4ae1032bdb50ee5682003170c8184aee790d25958bd397abbd384ba52c596a7b.svg "Verified User in Higher Education") UH Verified User in Higher Education Enterprise (\> 1000 emp.) 4/9/2019 "Powerful tool for project organization " 4/5 What do you like best about Workflowy? The tutorials make it easy to get started, and it helps a lot with keeping track of documents and progress Review collected by and hosted on G2.com. What do you dislike about Workflowy? I would like to have the document potentially shareable and editable by multiple users, and give them access to the files on the same platform Review collected by and hosted on G2.com. What problems is Workflowy solving and how is that benefiting you? Making sure the steps of a project are being covered and quickly accessing relevant files Review collected by and hosted on G2.com. Show More Validated ReviewerIncentivizedSource: G2 invite ## Questions about Workflowy? Ask real users or explore answers from the community Get practical answers, real workflows, and honest pros and cons from the G2 community or share your insights. [ Ask about Workflowy ](https://www.g2.com/products/workflowy-workflowy/discussions/new) GU Guest User • Last activity almost 4 years ago Does WorkFlowy have a desktop app? 0 Upvotes 1 [ Join the conversation ](https://www.g2.com/discussions/does-workflowy-have-a-desktop-app) GU Guest User • Last activity almost 3 years ago What does WorkFlowy cost? 0 Upvotes 1 [ Join the conversation ](https://www.g2.com/discussions/what-does-workflowy-cost) [ View all Discussions ](https://www.g2.com/products/workflowy-workflowy/discuss) ## Pricing Options Pricing provided by Workflowy. ### Workflowy Basic Free ### Workflowy Pro - Monthly $6.99 Per Month ### Workflowy Pro - Annual $83.88 Per Year [ View More Pricing Information ](https://www.g2.com/products/workflowy-workflowy/pricing) Workflowy Comparisons ![Product Avatar Image](https://images.g2crowd.com/uploads/product/image/small_square/small_square_bd67a2df469a4574b52d1271027efee3/todoist.png "Product Avatar Image") Todoist 4.5/5(825) [ Compare Now ](https://www.g2.com/compare/todoist-vs-workflowy-workflowy) ![Product Avatar Image](https://images.g2crowd.com/uploads/product/image/small_square/small_square_a05e90757d45fd56faa93611eb55814d/clickup.png "Product Avatar Image") ClickUp 4.6/5(13,685) [ Compare Now ](https://www.g2.com/compare/clickup-vs-workflowy-workflowy) ![Product Avatar Image](https://images.g2crowd.com/uploads/product/image/small_square/small_square_c55904f2545b06e10ef6d1967138c93f/trello.png "Product Avatar Image") Trello 4.4/5(14,060) [ Compare Now ](https://www.g2.com/compare/trello-vs-workflowy-workflowy) ##### ##### Workflowy Features Task Creation Creation & Assignment Due Dates Drag & Drop Task Management Task Prioritization To-Do Lists Dependencies [ View More Features ](https://www.g2.com/products/workflowy-workflowy/features) ##### Categories on G2 [Task Management](https://www.g2.com/categories/task-management-software) ##### Explore More [Most popular CDP solutions for a growing tech business](https://www.g2.com/discussions/most-popular-cdp-solutions-for-a-growing-tech-business)[What Java Development Kit distributions have the most reliable long-term support and frequent security patch cycles?](https://www.g2.com/discussions/what-java-development-kit-distributions-have-the-most-reliable-long-term-support-and-frequent-security-patch-cycles)[What is the top-rated incident management software for enterprise IT teams?](https://www.g2.com/discussions/what-is-the-top-rated-incident-management-software-for-enterprise-it-teams) [Top identity management service for startups](https://www.g2.com/discussions/looking-for-the-top-identity-management-service-for-startups-let-s-discuss)[What are the most trusted insurance policy administration systems by policy administrators at insurance carriers based on user reviews?](https://www.g2.com/discussions/what-are-the-most-trusted-insurance-policy-administration-systems-by-policy-administrators-at-insurance-carriers-based-on-user-reviews)[Pros and Cons Details](https://www.g2.com/products/workflowy-workflowy/reviews?qs=pros-and-cons) [Show MoreShow Less](javascript:void(0);)