# Ultimo Reviews **Vendor:** IFS **Category:** [Enterprise Asset Management (EAM) Software](https://www.g2.com/categories/enterprise-asset-management-eam) **Average Rating:** 4.5/5.0 **Total Reviews:** 42 ## About Ultimo Ultimo Enterprise Asset Management (EAM) Ultimo is a leading AI-augmented Enterprise Asset Management solution, designed to help organizations in manufacturing, utilities, healthcare and logistics maximize the performance, reliability, and safety of their physical assets. By bringing together maintenance, safety, and operations in one integrated, data-driven platform, Ultimo enables organizations to work smarter, safer, and more efficiently. Ultimo supports the complete lifecycle of physical assets, from commissioning and operation to maintenance and replacement. It provides full visibility into asset performance, costs, and risks, enabling organizations to increase uptime, extend asset life, and make informed strategic decisions. AI-powered efficiency Ultimo enhances traditional EAM with AI-augmented capabilities that streamline daily operations and enable predictive insights. The AI embedded in Ultimo supports faster incident registration, intelligent work order generation, optimized planning based on skills and availability, and data-driven maintenance recommendations. This reduces administrative workload, minimizes downtime, and helps teams shift from reactive to proactive maintenance strategies. Integrated processes across maintenance, safety, and operations Ultimo supports essential processes, including preventive and corrective maintenance, work order and resource management, asset lifecycle management, spare parts and inventory control, and EHS (Environment, Health & Safety) management such as incident reporting and compliance tracking. By integrating these domains, Ultimo breaks down silos and creates a single source of truth for technical and operational teams. User-friendly, flexible, and connected Designed with usability at its core, Ultimo offers an intuitive interface that drives adoption across all user roles, from technicians to management. The mobile-enabled platform allows field teams to work anytime, anywhere. As a flexible SaaS solution, Ultimo scales with business growth and integrates seamlessly with ERP, BI, and other enterprise systems. Clear business impact With Ultimo, organizations achieve higher asset availability, lower maintenance costs, improved safety performance, and faster ROI. More than 150.000 users worldwide benefit from streamlined workflows, real-time insights, and greater control. This empowers them to optimize operations and drive sustainable performance of more than 22 million managed assets. ## Ultimo Pros & Cons **What users like:** - Users value the **customizability** of Ultimo, enjoying the ease of tailoring it to their needs. (1 reviews) - Users appreciate the **customization options** of Ultimo, enjoying the ease of tailoring the app to their needs. (1 reviews) - Users love the **ease of use** of Ultimo, enjoying quick loading and flexible customization options. (1 reviews) - Users value the **flexibility** of Ultimo, enjoying easy customization and quick loading of screens. (1 reviews) **What users dislike:** - Users find the **missing features** in Ultimo, particularly lacking native change management functionality, disappointing and limiting. (1 reviews) ## Ultimo Reviews ### 1. Ultimo: Comprehensive Asset Management with Stable Integration **Rating:** 5.0/5.0 stars **Reviewed by:** Kevin B. | Manager projects & technical services, Mid-Market (51-1000 emp.) **Reviewed Date:** April 22, 2026 **What do you like best about Ultimo?** I like that Ultimo's system is constantly evolving to innovate and improve. Moreover, I appreciate that the entire operation can use one system, which means we rely less on various subsystems. Also, with the integration of AI in Ultimo, things are better structured, and there is better documentation of processes and work instructions. The good guidance and collaboration with Pontifexx have helped us implement the system as a stable foundation. **What do you dislike about Ultimo?** The costs are often only upgradable in modules, as well as the use in roles and rights. It would be nice to be able to make a clearer distinction there to keep the costs for using the software more manageable for companies. **What problems is Ultimo solving and how is that benefiting you?** Ultimo is used for parts management, malfunctions, and planning. It improves process documentation with AI and centralizes our operation, so we don't have to work in subsystems. ### 2. Flexible Ultimo Customization and Strong Integrations That Fit Our Needs **Rating:** 4.5/5.0 stars **Reviewed by:** John G. | Ultimo Application Manager / PMO, Mid-Market (51-1000 emp.) **Reviewed Date:** March 05, 2026 **What do you like best about Ultimo?** From the perspective of the administration the flexibility and the Ultimo Customization Tool. It is very easy to adjust Ultimo to our needs. Also the Integration and connection to other Tools is very good. From the user point of view i would say, that you have every information accesible. **What do you dislike about Ultimo?** The mobile version has it benefits but also many pain points and many persons are not amused, that there is a different view for example on the job for the planner of the job and the craftsman on the tablet. Also i don't like the evolution that every feature is going to cost extra, even when you already have the premium plan and the feature itself is a core feature for Enterprise Asset Management. In this case this should be included. Last point would be the missing SharePoint Integration. **What problems is Ultimo solving and how is that benefiting you?** Biggest advantage is the replacement of all these excel files which also increases the transpreancy enormous. Also that every colleauge has all the information at hand if needed. If you connect it with a BI Tool you get a great insight in your company. ### 3. Ultimo: Powerful Flexibility with Fast, Approachable Support **Rating:** 4.5/5.0 stars **Reviewed by:** Damien D. | Application manager, Enterprise (> 1000 emp.) **Reviewed Date:** March 03, 2026 **What do you like best about Ultimo?** One of Ultimo’s biggest strengths is the high level of flexibility it offers. Unlike many software packages that come as a fixed, “take-it-as-it-is” solution, Ultimo lets you shape the system to fit your organization. You can build a large part of the platform yourself by creating database tables, adjusting screens, and setting up workflows. That freedom means you can tailor Ultimo to your own processes, rather than having to change your processes to suit the software. The implementation process is another major plus. Ultimo actively involves the customer in defining requirements and supports a smooth transition from your old system to Ultimo. Their approach makes the migration feel seamless, reduces friction, and helps you get up and running quickly and effectively. Support is also a strong point. The team is easy to reach, responds quickly, and provides clear guidance whenever you have a question or need help building something. Strong customer support is especially important when you’re developing and configuring parts of the system yourself, and Ultimo delivers that very well. **What do you dislike about Ultimo?** I don’t have any real negative points about Ultimo. The only thing to keep in mind is the use of configuration points when you want to make your own changes. If you do a lot of development, you may need additional configuration points over time. Fortunately, these can be purchased easily, so it’s more of a practical consideration than a real drawback. **What problems is Ultimo solving and how is that benefiting you?** Ultimo helps us manage our maintenance processes far more efficiently. It makes it easy to schedule maintenance tasks, monitor progress, and quickly spot any backlog. As a result, we have a clear overview and can stay in control of our work planning. Ultimo also supports us in creating annual maintenance plans and replacement plans, which are essential for long-term asset management. In addition, it offers a straightforward way to track and manage contracts, so important agreements and deadlines remain up to date. Overall, Ultimo adds structure, clarity, and efficiency to our maintenance and asset management processes. It enables us to work more proactively and make better-informed decisions. ### 4. Well-guarded EAM system that firmly secures asset management processes **Rating:** 4.0/5.0 stars **Reviewed by:** Sven v. | Manager Technische dienst, Mid-Market (51-1000 emp.) **Reviewed Date:** April 15, 2026 **What do you like best about Ultimo?** It is a well-guarded program with few workarounds possible, ensuring that processes within asset management remain well secured. You can record everything in it, which makes it easy to manage and register things. A fine EAM solution, provided it is well managed. **What do you dislike about Ultimo?** It takes quite some time to properly teach people the system. Because it is set up so strictly, expansions are limited and it sometimes feels cumbersome to make adjustments. Implementing changes as desired is therefore not always easy. For example, I find AI still very limited. **What problems is Ultimo solving and how is that benefiting you?** Without this program, you quickly lose track of processes and the documentation of your daily and long-term management becomes messy. With 700+ assets, it is simply not manageable without such a system. ### 5. Ultimo for Easy and Efficient Maintenance Management **Rating:** 5.0/5.0 stars **Reviewed by:** Jules C. | Maintenance planner, Mid-Market (51-1000 emp.) **Reviewed Date:** April 14, 2026 **What do you like best about Ultimo?** I find Ultimo to be a very user-friendly and intuitive system. The software is easy to navigate and offers a wide range of functionality through its many modules, which provide strong backend support for the Technical Department. One of the most useful features is how work orders are automatically generated and clearly displayed within the system, which is especially valuable for preventive maintenance. This helps ensure tasks are scheduled and completed on time, whether they are monthly, semi-annual, or annual. Overall, Ultimo is an effective tool that helps the Technical Department stay organized and maintain control over maintenance planning. **What do you dislike about Ultimo?** Sometimes uploading large datasets in Ultimo can be challenging, especially for beginners. To use this functionality effectively, proper and clear training is needed so users understand the process and can avoid common issues. **What problems is Ultimo solving and how is that benefiting you?** Ultimo addresses the issue of inefficient maintenance management and the lack of structure within the Technical Department. The system automatically generates work orders and supports preventive maintenance, helping ensure tasks are completed on time and reducing downtime. It also centralizes all maintenance data, which improves oversight and planning and ultimately increases overall efficiency. ### 6. Indispensable for management **Rating:** 5.0/5.0 stars **Reviewed by:** Mark V. | Productspecialist (medisch), Small-Business (50 or fewer emp.) **Reviewed Date:** April 15, 2026 **What do you like best about Ultimo?** What I like most about Ultimo is that the program is continuously evolving and fits well with our company. Thanks to the good integration by your partner Pontifexx, our sister companies also prefer Ultimo. Due to the quick response and clear communication and advice from Pontifexx, we can align our package well with our company and other companies. **What do you dislike about Ultimo?** We do not like applying configuration points in UCT in Ultimo and making the user pay extra costs if a certain number of points is exceeded. **What problems is Ultimo solving and how is that benefiting you?** Ultimo solves problems after automatic updates and offers integration with our business processes, thanks in part to partner Pontifexx. ### 7. Easy handling, flexibly adaptable, and data easily integrable, future-proof **Rating:** 4.0/5.0 stars **Reviewed by:** Robert S. | Leitung Elektrotechnik, Mid-Market (51-1000 emp.) **Reviewed Date:** March 05, 2026 **What do you like best about Ultimo?** Easy handling and very user-friendly. There are many options to adapt the system to operational needs and processes. Data can also be more easily integrated through the custom data import. Additionally, with the Ultimo consultants, an uncomplicated implementation of your own wishes is possible. **What do you dislike about Ultimo?** Ultimo cannot currently be validated. **What problems is Ultimo solving and how is that benefiting you?** Higher operational reliability: By improving maintenance processes in asset management, the lifespan of machines can be extended and failures can be minimized. Cost reduction: More efficient planning of work orders and maintenance cycles helps to reduce maintenance costs. SaaS flexibility: As a Software-as-a-Service (SaaS) solution, Ultimo is flexible, web-based, and quickly deployable. User-friendliness: The platform offers a clear interface, which promotes acceptance among employees. Future-proofing: With features like AI-supported predictive maintenance, you are well-prepared for the digital future. ### 8. Ultimo: Simplicity meets Efficiency **Rating:** 5.0/5.0 stars **Reviewed by:** Maj D. | Mid-Market (51-1000 emp.) **Reviewed Date:** March 17, 2026 **What do you like best about Ultimo?** I like about Ultimo that the program is simply designed and easy to learn, especially for older employees. This makes it very helpful. As an Application Manager, I can make small adjustments directly or try and test suggestions, allowing us to continuously adapt the entire process to our requirements. We can document our orders without any problems and manage documents related to the assets. The use of digital inspection lines by maintenance makes our work easier. Even if an employee cannot proceed with their task, a colleague can step in without additional explanation. Furthermore, I have already recommended Ultimo because it is simple, straightforward to use, and cost-transparent and manageable compared to other software solutions like SAP. **What do you dislike about Ultimo?** We currently have more of a hardware problem, as our colleagues in maintenance have been working with outdated tablets, which led to long loading times from page to page. Additionally, we have not yet fully developed our process and work a lot through the Explorer structure, which does not allow us to assign a specific system multiple times over parts. For this, we often have to record empty systems. **What problems is Ultimo solving and how is that benefiting you?** I find Ultimo helps us to technically document orders and manage asset documents. It simplifies task distribution and process responsibility, as every employee can handle orders. Ultimo is easy to learn, especially for older employees, and can be flexibly adapted to our requirements. ### 9. Flexible and Efficient with Easily Adaptable Processes **Rating:** 4.5/5.0 stars **Reviewed by:** E M. | Enterprise (> 1000 emp.) **Reviewed Date:** March 04, 2026 **What do you like best about Ultimo?** I like that Ultimo is so flexible and that you can come up with a solution for every problem. You can easily create an extra table and by linking it to, for example, your space table or objects table, you can easily create a new field that can be recorded. This way, Ultimo adapts to the work process. The initial setup of Ultimo went smoothly. **What do you dislike about Ultimo?** Maybe the self-service portal could be a bit smarter. Every question/request is different. It would be nice if when you ask a question and then answer it, you could adjust the flow based on your answer. It might also be useful if you could create a notification via voice. **What problems is Ultimo solving and how is that benefiting you?** Ultimo provides us with insight into current malfunctions and planned maintenance, and its flexible nature allows processes to be adapted to our workflow. ### 10. Highly Customizable Software easily connects to other applications to manage data in one place. **Rating:** 4.0/5.0 stars **Reviewed by:** Alfons H. | Functioneel Applicatie beheerder Ultimo, Enterprise (> 1000 emp.) **Reviewed Date:** March 23, 2026 **What do you like best about Ultimo?** There are many options to customize the software yourself to your own work processes. The software is user-friendly and intuitive. **What do you dislike about Ultimo?** It can sometimes take a long time before a request for adjustment is realized. That is an area for improvement. **What problems is Ultimo solving and how is that benefiting you?** We have implemented an extensive integration to import data such as cost centers, suppliers, parts, and contracts, along with documents, from AFAS. For us, AFAS serves as the receipt file for this data, preventing the need to update this information in multiple applications. ### 11. Interconnected Workflows and Fast Performance, but Licensing and AI Need Maturity **Rating:** 3.5/5.0 stars **Reviewed by:** Verified User in Manufacturing | Mid-Market (51-1000 emp.) **Reviewed Date:** April 30, 2026 **What do you like best about Ultimo?** A lot of different functionalities are interconnected, avoiding having different parallel systems to manage stocks, work orders and projects. System works more or less stable, and reacts fast to clicks and user interactions. Workflows are also fine, allowing you to be as creative as you want, to get things done. Support team is also always kind. **What do you dislike about Ultimo?** Licensing might be tricky, and point you into a unexpected direction. AI is a little basic right now, and maybe this is because Ultimo is on its first steps into this trendy topic. **What problems is Ultimo solving and how is that benefiting you?** It helps organizing mainly the maintenance operations in our daily life. ### 12. Flexible Facility Management for Our Hospital **Rating:** 4.5/5.0 stars **Reviewed by:** Floris V. | Functional application management, application expert, Enterprise (> 1000 emp.) **Reviewed Date:** March 11, 2026 **What do you like best about Ultimo?** Ultimo is a flexible program that helps us manage and improve facility matters within our hospital. **What do you dislike about Ultimo?** Of course, every program has its own areas for improvement. One such area is AI input and reporting. But according to Ultimo, this is still under development. **What problems is Ultimo solving and how is that benefiting you?** We use Ultimo across our entire hospital. For example, we use it for reporting malfunctions; purchasing, maintaining, and lending medical instruments, equipment, and inventory; reserving meeting rooms and catering; organizing moving jobs, and much more. This saves us time and money ### 13. User-Friendly, Complete Package for Professional Organizations **Rating:** 5.0/5.0 stars **Reviewed by:** Johan K. | Project Manager, Enterprise (> 1000 emp.) **Reviewed Date:** March 03, 2026 **What do you like best about Ultimo?** It is very user-friendly and offers a complete package of tools needed for the different disciplines within a professional organization. The tools also work seamlessly together, which helps us focus more on our work and less on administrative duties. **What do you dislike about Ultimo?** Some issues or changes can only be handled by a consultant unless you complete training and obtain a license from Ultimo. I don’t really see a better way to arrange this, but it can sometimes slow down improvements and make progress feel less flexible. **What problems is Ultimo solving and how is that benefiting you?** It’s been especially helpful for keeping track of all mandatory maintenance and maintaining clear, well-organized records that we can easily use for audits and similar purposes. On top of that, the automation built into Ultimo saves us a lot of time. ### 14. User-friendly, flexible, and practical: IFS Ultimo as a strong EAM solution **Rating:** 5.0/5.0 stars **Reviewed by:** Verified User in Food Production | Mid-Market (51-1000 emp.) **Reviewed Date:** March 03, 2026 **What do you like best about Ultimo?** IFS Ultimo impresses with its user-friendly interface, high adaptability, and comprehensive coverage of the asset management lifecycle. Particularly positive are the clear dashboards, mobile usage options, and easy configuration without programming knowledge. A powerful and practical EAM solution. **What do you dislike about Ultimo?** There is potential for optimization in more complex analyses and individual reports, as these sometimes require more familiarization. **What problems is Ultimo solving and how is that benefiting you?** Many companies struggle with disorganized asset data, inefficient maintenance processes, and a lack of transparency regarding the condition of their equipment. This often leads to unplanned downtimes, rising costs, and maintenance being more reactive than proactive. IFS Ultimo provides a centralized and structured data foundation for all assets, automates maintenance processes, and offers clear dashboards that support better decision-making. This results in higher equipment availability, fewer breakdowns, optimized maintenance costs, and overall more efficient workflows. ### 15. Using Ultimo as a CMMS tool for a renewable energy production company **Rating:** 4.0/5.0 stars **Reviewed by:** Verified User in Oil & Energy | Mid-Market (51-1000 emp.) **Reviewed Date:** March 09, 2026 **What do you like best about Ultimo?** The implementation and deployment of Ultimo are greatly facilitated by the ability to import data in bulk and customize the tool to suit our internal processes. The fact that Ultimo is customizable also allows us to simplify certain screens to make it easier to use. Ultimo also covers a large number of features; we mainly use it for maintenance management, viewing our equipment database ("equipment" and "organization explorer"), and stock management, but we are considering using the purchasing module and the HSE module. Since our sites can be in hard-to-reach areas without network access, we appreciate that Ultimo has a mobile version available offline. The ability to send emails from the application is also convenient for notifying and keeping the necessary people informed. Inoteam is responsible for the integration of Ultimo in our company. Generally, they are the ones who relay our requests to Ultimo, so we don't often have direct contact, except with the sales department. We are satisfied with the customer service from the sales department and have good relations with them. **What do you dislike about Ultimo?** The negative feedback our teams have on Ultimo is mostly related to the cumbersome use of the tool. Some standard modules or features of Ultimo are not intuitive enough and require many clicks to achieve what we want to do, making task completion longer and more tedious, hindering adoption, especially when operations need to be repeated on several work orders in succession. Here are the more detailed feedback: - Work Order Management: Navigating between all the screens (notifying work orders, preparing work orders, processing work orders, completing work orders, work order overview) made work order management too complex. Users did not know where to find their work orders. Changing status requires too many clicks, both on the web and on the mobile app. We have modified this to simplify the process, but it would be nice if it were simpler as standard. - Search on the mobile app: We could save even more time if there was a multi-criteria search in the mobile app (so that it works like on the web). - Asset Planning: Too many clicks to access the planning, you can't clearly see the name of the work orders unless you zoom in to the maximum, but in that case, you lose the overall view. As it is, asset planning is not very useful. - Not enough provision for field use for the stock management part: it should be standard to be able to do an inventory from the mobile app rather than having to carry your computer through the storage shelf aisles. - The tool is limited when you need to create, reschedule, or modify work orders in bulk. Our options are "process multiple work orders simultaneously" to change their status or go through import files. However, the files must be imported by an application manager and not by the user who wants to make the changes, which greatly extends the processing time. To address this, it would be practical to be able to: ○ Structure work orders and group them under a single "master" work order, and when you modify this master work order, the work orders attached to it ("sub-work orders") are also modified (for example, if you change the master work order to completed status, the sub-work orders that are not yet completed become completed, if you postpone the master work order by a week, the sub-work orders are postponed by a week, etc.) ○ Create work orders based on equipment types (rather than directly on equipment) We have conducted feedback sessions and sent our improvement requests to Ultimo several times. We would have appreciated if our feedback had been taken into account in its development, rather than including more and more artificial intelligence. **What problems is Ultimo solving and how is that benefiting you?** Before the deployment of Ultimo, we did not have a CMMS. Our maintenance teams are spread across the world. Their maintenance management practices were different depending on the regions. Having a CMMS like Ultimo allows us to: - Have a structured and centralized database of the equipment installed at our plants and the maintenance operations performed on this equipment, which facilitates reporting and prepares the ground for more comprehensive analyses once we have more data. - Automate the generation of preventive and regulatory maintenance work orders to avoid omissions and ensure our plants comply with safety, environmental, governmental standards... - Automate the drafting of maintenance reports, which saves one day of work for our technicians - Standardize maintenance processes between each team while retaining the best of their practices - Have visibility and traceability on maintenance activities in all our regions ### 16. Flexibly adaptable and excellent customer service **Rating:** 5.0/5.0 stars **Reviewed by:** Steven K. | Mid-Market (51-1000 emp.) **Reviewed Date:** March 06, 2026 **What do you like best about Ultimo?** I like Ultimo because it is flexibly adaptable, which allows us to optimize our processes and increase the effectiveness in the department. The customer service is good and quickly helps with problems. I appreciate the frequent updates and that our own suggestions are taken into account. It is particularly advantageous that Ultimo can be used on both PCs and on tablets and phones. **What do you dislike about Ultimo?** At the moment, I have no negative points concerning Ultimo. **What problems is Ultimo solving and how is that benefiting you?** I use Ultimo for daily order processing and maintenance planning. It helps in finding spare parts and can be flexibly adapted to our processes to improve the department's effectiveness. ### 17. Dynamic, Fast, and Highly Configurable **Rating:** 5.0/5.0 stars **Reviewed by:** Björn A. | Mid-Market (51-1000 emp.) **Reviewed Date:** March 06, 2026 **What do you like best about Ultimo?** I like that Ultimo is dynamic and can be configured as we want. It's really fast and user-friendly. The system is also easy to go with, and the setup was pretty easy. Once we figured out the data import, it was a good startup. **What do you dislike about Ultimo?** Maybe direct purchase could be a little bit smoother with the automatic status update on work orders. That's something we need to build; it's not a standard solution today. **What problems is Ultimo solving and how is that benefiting you?** I use Ultimo for purchases, order requests, and asset management. It helps figure out our biggest issues and shows which equipment affects production. It's dynamic, user-friendly, and fast. ### 18. Ultimo makes the wishes of the end users easily achievable **Rating:** 4.5/5.0 stars **Reviewed by:** Oscar v. | Applicatiebeheer / Consultant, Enterprise (> 1000 emp.) **Reviewed Date:** March 03, 2026 **What do you like best about Ultimo?** Ultimo gives me, as an application manager, the ability to easily fulfill the wishes of customers and end users. **What do you dislike about Ultimo?** The updates that occur from time to time sometimes include design adjustments. Sometimes you hear from end users about them. **What problems is Ultimo solving and how is that benefiting you?** As an application manager, I can almost always address all the questions from end users. End users can manage their assets in a pleasant and simple way. Technically, Ultimo has virtually no limitations. ### 19. Ultimo: Extensive features with configuration hurdles **Rating:** 4.0/5.0 stars **Reviewed by:** martin l. | Enterprise (> 1000 emp.) **Reviewed Date:** March 04, 2026 **What do you like best about Ultimo?** I like that Ultimo offers very extensive features. I particularly appreciate the comprehensively captured asset lifecycle and the complete recording of information regarding spare parts management, organization of maintenance work, and planning. The support is always striving to find a practical solution. **What do you dislike about Ultimo?** The software is too bloated. When a lot has been configured for the customer and updates are applied, they repeatedly cause problems. New updates that are applied come with scant explanation. The initial setup of Ultimo was difficult. **What problems is Ultimo solving and how is that benefiting you?** Ultimo helps with the organization of maintenance work, spare parts management, and asset master data. It comprehensively captures the entire asset lifecycle. ### 20. Clear, Intuitive, and Flexible—Ultimo Streamlines Work with Fewer People **Rating:** 5.0/5.0 stars **Reviewed by:** Robert-Jan R. | Project manager, Mid-Market (51-1000 emp.) **Reviewed Date:** April 13, 2026 **What do you like best about Ultimo?** Ultimo is very clear and the overview and handling is intuitive compared to other software like an SAP. Less people are required to do the work. The system is more flexivel **What do you dislike about Ultimo?** The hardest part is to get it introduces in the organization and make higher management see the benefits of the system. **What problems is Ultimo solving and how is that benefiting you?** It makes making preventive maintenance orders easier and quicker. The overview of maintenance is easy. Pontifex made sure everything was arranged for us. ### 21. Easy to Use Across the Team with Smooth Implementation and Integration **Rating:** 5.0/5.0 stars **Reviewed by:** Harry d. | Brouwer/eigenaar Dutch Fox Brewery, Mid-Market (51-1000 emp.) **Reviewed Date:** March 19, 2026 **What do you like best about Ultimo?** easy of use for all employees, implementation and integration was clean and within the parameters and deliverables **What do you dislike about Ultimo?** database coupling with local software was more work than expected, needed more consulting from Ultimo **What problems is Ultimo solving and how is that benefiting you?** Preventive maintenance in one software tool, jobs for audits are for everybody to review and see. ### 22. Highly Customizable with Some Functional Gaps **Rating:** 3.5/5.0 stars **Reviewed by:** Diego T. | Enterprise (> 1000 emp.) **Reviewed Date:** March 09, 2026 **What do you like best about Ultimo?** I like that I can individualize Ultimo because this feature makes the system more adjustable to our specialized needs. The integration with our ERP System is also a valuable aspect, as it streamlines sending out orders to buy products or services. **What do you dislike about Ultimo?** I don't like the limited capability for multi-selections, especially in the Explorer-Function. It would be awesome to select multiple assets and move them to a different process function or delete them. **What problems is Ultimo solving and how is that benefiting you?** I use Ultimo to write work orders and manage assets, which streamlines our order processing and documentation. ### 23. Customizable, but room for improvement in design **Rating:** 4.0/5.0 stars **Reviewed by:** Stephan G. | Small-Business (50 or fewer emp.) **Reviewed Date:** March 12, 2026 **What do you like best about Ultimo?** I greatly appreciate the customizability of Ultimo. The ability to customize the software ourselves is what led us to choose Ultimo. That is what I personally like best. **What do you dislike about Ultimo?** The design in Ultimo Go+ is currently very confusing. I would like to have the option to make the titles bold or italic and to change the colors. There are much better service programs in this area. The initial setup process was slow. **What problems is Ultimo solving and how is that benefiting you?** I document all systems and process work orders and the entire service through Ultimo. ### 24. Easy to Use with a Modern Look and Feel **Rating:** 4.5/5.0 stars **Reviewed by:** Anton Z. | Application Manager Ultimo, Enterprise (> 1000 emp.) **Reviewed Date:** March 03, 2026 **What do you like best about Ultimo?** It is easy to use and the layout get a more modern look and feel **What do you dislike about Ultimo?** That You can't scroll in de List view by the assets in TD **What problems is Ultimo solving and how is that benefiting you?** It makes the maintaince easy to work with and you buildt a good history ### 25. Complete Asset Management That Feels Like a Real Asset **Rating:** 5.0/5.0 stars **Reviewed by:** Jordy B. | Maintenance manager, Mid-Market (51-1000 emp.) **Reviewed Date:** April 13, 2026 **What do you like best about Ultimo?** Complete asset management in me system…. **What do you dislike about Ultimo?** Switching between screens with jobs, should be possible to stay in 1 screen **What problems is Ultimo solving and how is that benefiting you?** Breakdown reduction ### 26. Ultimo: Easy Customization and All the Core Features We Need **Rating:** 5.0/5.0 stars **Reviewed by:** Mark A. | IT Project Manager, Mid-Market (51-1000 emp.) **Reviewed Date:** March 10, 2026 **What do you like best about Ultimo?** The basic functionalities cover our needs very well. Furthermore Ultimo is almost unlimited customisable and this is very easy. **What do you dislike about Ultimo?** Ultimo GO needs some improvement but we see a lot of progress. **What problems is Ultimo solving and how is that benefiting you?** Organising IT and technical service jobs. ### 27. Simple, Effective, and Indispensable for Maintenance **Rating:** 5.0/5.0 stars **Reviewed by:** Jack L. | Mid-Market (51-1000 emp.) **Reviewed Date:** March 12, 2026 **What do you like best about Ultimo?** I find Ultimo simple and understandable for everyone. It also helps with easily processing fault tickets, keeping track of and planning preventive maintenance, asset management, inventory and purchasing management, and incident management. Moreover, I appreciate the generation of KPIs and reports. **What do you dislike about Ultimo?** The UCT environment is still difficult. **What problems is Ultimo solving and how is that benefiting you?** With Ultimo, I easily process fault reports, keep track of preventive maintenance, and manage asset management, inventory, purchasing, incidents, and HSE. ### 28. User-Friendly and Clear—It’s All About Technique! **Rating:** 5.0/5.0 stars **Reviewed by:** MB d. | Reliability and maintenance engineer, Mid-Market (51-1000 emp.) **Reviewed Date:** March 03, 2026 **What do you like best about Ultimo?** It's all about technique! User friendly and clear **What do you dislike about Ultimo?** there are a number of modules that are not included in the standard package **What problems is Ultimo solving and how is that benefiting you?** Registration of malfunctions planning and carrying out preventive maintenance ### 29. Simple operation, improves transparency in purchasing **Rating:** 3.0/5.0 stars **Reviewed by:** Thomas K. | Mid-Market (51-1000 emp.) **Reviewed Date:** March 17, 2026 **What do you like best about Ultimo?** I like the simple operation and the menu view of Ultimo. Using Ultimo for inventory and purchasing is particularly valuable to me, as it is needed daily. **What do you dislike about Ultimo?** some small things like documents that are not saved and are no longer visible. **What problems is Ultimo solving and how is that benefiting you?** Ultimo offers transparency and documentation for purchasing and inventory monitoring, and it is easy to use. ### 30. Ultimo Fits Technical Department Activities Extremely Well **Rating:** 4.5/5.0 stars **Reviewed by:** Frank S. | Manager General Services, Mid-Market (51-1000 emp.) **Reviewed Date:** March 06, 2026 **What do you like best about Ultimo?** Ultimo suits very good to a Technical Department for all activities **What do you dislike about Ultimo?** Sometimes not flexible in making friendly screen lay-out **What problems is Ultimo solving and how is that benefiting you?** Workstream management. Asset management. Legal compliance ### 31. Flexible and adaptable – all important functions in one tool **Rating:** 5.0/5.0 stars **Reviewed by:** Verified User in Manufacturing | Mid-Market (51-1000 emp.) **Reviewed Date:** March 03, 2026 **What do you like best about Ultimo?** Flexible and adaptable to my needs. All necessary functions are bundled in a single tool. **What do you dislike about Ultimo?** There are numerous release updates, some with changes that are not always comprehensible to me. As a result, it is time-consuming to track and truly understand the adjustments from release to release. **What problems is Ultimo solving and how is that benefiting you?** Time savings and cost reduction, along with better coordination and more transparency – overall an important contribution to long-term success. ### 32. Optimally designed system that makes maintenance transparent and simple **Rating:** 5.0/5.0 stars **Reviewed by:** Verified User in Chemicals | Mid-Market (51-1000 emp.) **Reviewed Date:** March 10, 2026 **What do you like best about Ultimo?** It is a very complex, yet optimally thought-out system that greatly simplifies maintenance management and enables transparency. **What do you dislike about Ultimo?** It requires a very deep familiarization to master the functionalities and logic of the system. **What problems is Ultimo solving and how is that benefiting you?** Digitize the maintenance structure of multiple locations. Ultimo offers the functions to build the structure sustainably. ### 33. Review **Rating:** 5.0/5.0 stars **Reviewed by:** Verified User in Mining & Metals | Mid-Market (51-1000 emp.) **Reviewed Date:** April 13, 2026 ### 34. All common maintenance methods combined in one software **Rating:** 4.5/5.0 stars **Reviewed by:** alexander d. | Leiter Instandhaltung, Mid-Market (51-1000 emp.) **Reviewed Date:** March 16, 2026 **What do you like best about Ultimo?** All common maintenance methods in one software **What do you dislike about Ultimo?** MTTF is used due to past downtimes. Systems that have been inconspicuous for years are overlooked here. The current time should be used as a fictional calculation time. **What problems is Ultimo solving and how is that benefiting you?** MTTF/MTBF evaluation based on past data ### 35. Easy-to-Follow Work Orders in a Clean, User-Friendly Interface **Rating:** 5.0/5.0 stars **Reviewed by:** Verified User in Mining & Metals | Mid-Market (51-1000 emp.) **Reviewed Date:** April 13, 2026 **What do you like best about Ultimo?** Easy to follow workorders, clean interface and user friendly **What do you dislike about Ultimo?** Screens are quite busy with alot of information, could be less **What problems is Ultimo solving and how is that benefiting you?** Workorder and asset management ### 36. Easy to Use, Insightful Job Information, and Always Improving **Rating:** 5.0/5.0 stars **Reviewed by:** Verified User in Government Administration | Enterprise (> 1000 emp.) **Reviewed Date:** April 14, 2026 **What do you like best about Ultimo?** It is very easy to use and you get a lot of information from the jobs that are being done. Also there is a lot of room to add new things in the system so it keeps getting better and better **What do you dislike about Ultimo?** Its limited to some people to also use it **What problems is Ultimo solving and how is that benefiting you?** Safety issues, they can get better attention within the application ### 37. Fast and Flexible, but doesn't look fancy **Rating:** 4.5/5.0 stars **Reviewed by:** Anton B. | Application Manager, Enterprise (> 1000 emp.) **Reviewed Date:** October 17, 2025 **What do you like best about Ultimo?** Quick loading of screens, very flexible, as an application manager you can customize a lot with great ease. **What do you dislike about Ultimo?** Looks basic, change management is not a native functionality **What problems is Ultimo solving and how is that benefiting you?** Fleetmanagement - Very good Workshop administration - Very good Purchasing - Good Incident management - Good Facility management - Average, but can be developed further ### 38. Review **Rating:** 3.5/5.0 stars **Reviewed by:** Verified User in Automotive | Mid-Market (51-1000 emp.) **Reviewed Date:** April 16, 2026 ### 39. Easy, All-in-One Item Registration in One Place **Rating:** 5.0/5.0 stars **Reviewed by:** Verified User in Mining & Metals | Mid-Market (51-1000 emp.) **Reviewed Date:** April 13, 2026 **What do you like best about Ultimo?** One place to regester all items and easy to use. **What do you dislike about Ultimo?** The use of the Ultimo App can be better. **What problems is Ultimo solving and how is that benefiting you?** regestration of all breakedowns and the solutions in one place. ### 40. Free Configuration Makes Setup a Breeze **Rating:** 4.0/5.0 stars **Reviewed by:** Verified User in Manufacturing | Mid-Market (51-1000 emp.) **Reviewed Date:** March 09, 2026 **What do you like best about Ultimo?** That the system completelfree configureable **What do you dislike about Ultimo?** At the moment we don't use the module for purchasing **What problems is Ultimo solving and how is that benefiting you?** Helping to do the maintainacework on time ### 41. Open system with a lot of potential **Rating:** 4.5/5.0 stars **Reviewed by:** Verified User in Mining & Metals | Mid-Market (51-1000 emp.) **Reviewed Date:** March 04, 2026 **What do you like best about Ultimo?** open system, changes can be made independently **What do you dislike about Ultimo?** no detailed description of the functions **What problems is Ultimo solving and how is that benefiting you?** Constantly changing personnel in sales ### 42. ULTIMO IS ULTIMATE **Rating:** 5.0/5.0 stars **Reviewed by:** Rahul T. | Sales Associate, Mid-Market (51-1000 emp.) **Reviewed Date:** October 14, 2021 **What do you like best about Ultimo?** I Like its cost control. Ultimo Gives Many features for less amount of cost. It is very easier to use. Its features make its easier than others. **What do you dislike about Ultimo?** Everything is fine, but it should come in many other languages like Hindi, Persian, Spanish. **Recommendations to others considering Ultimo:** If you are looking for easy and cheap maintenance management software, then try Ultimo once. Your Organisation is Uniques as others, you need to manage your assets in best possible conditions and at lowest possible cost. Ultimo fullfil all needs of your organisation. **What problems is Ultimo solving and how is that benefiting you?** I thing Eevrybody mainly has same problem that is cost. Ultimo is not so expansive. It is easier to use than other softwares. Its easy features make it easier. It impove our assets. - [View Ultimo pricing details and edition comparison](https://www.g2.com/products/ultimo/reviews?section=pricing&secure%5Bexpires_at%5D=2026-05-16+12%3A20%3A28+-0500&secure%5Bsession_id%5D=5329c990-6ea2-400b-9cd3-ec9074615bd8&secure%5Btoken%5D=a25e805b3bac2d4c054b2a3c92fe3f0c56ae19cc6ef541f1ced6492877c3fb5d&format=llm_user) ## Ultimo Integrations - [AFAS](https://www.g2.com/products/afas/reviews) - [Flows](https://www.g2.com/products/certified-code-inc-flows/reviews) - [Pentaho Data Integration](https://www.g2.com/products/pentaho-data-integration/reviews) - [Qlik Sense](https://www.g2.com/products/qlik-sense/reviews) - [SAP ECC](https://www.g2.com/products/sap-ecc/reviews) - [Sensorfact](https://www.g2.com/products/sensorfact/reviews) - [TOPdesk](https://www.g2.com/products/topdesk/reviews) - [Workforce.com](https://www.g2.com/products/workforce-com/reviews) ## Ultimo Features **Asset Definition** - Asset Register - Relationships - Costs - Types **Asset Definition** - Asset Register - Asset Types - Technical Specifications - Geolocation **Asset Tracking** - Location - Status - History **Maintenance** - Work Orders - Preventive - Inspections - Asset Portfolio - Change Management **Inventory** - Locations - Spare Parts - Valuation **Optimization** - Compliance - Modelling **Depreciation** - Methods - Asset Value - Taxes - Decomissioning **Analytics** - Infrastructure KPIs - Cost Analysis **Maintenance** - Inspections - Planning - Predictive - Corrective - Unplanned - Optimization **Agentic AI - Infrastructure Asset Management** - Proactive Assistance **Field Service ** - Planning - Tracking - Client Communications **Monitoring** - Use - Reliability - Risk **Contract & Warranty** - Contracts - Warranties - SLAs **Analytics** - Dashboards - Performance - Forecasting **CMMS Platform Features** - Work Order Management - Preventative Maintenance (PM) - Predictive Maintenance (PdM) - Materials Management - Equipment Breakdown Reports - Approval Management - Task Templates - Compliance Auditing - Vendor Management - Reporting & Dashboards **Integration** - ERP - CAD & PLM - Accounting **Agentic AI - Enterprise Asset Management (EAM)** - Cross-system Integration ## Top Ultimo Alternatives - [IBM Maximo Application Suite](https://www.g2.com/products/ibm-maximo-application-suite/reviews) - 4.4/5.0 (548 reviews) - [UpKeep](https://www.g2.com/products/upkeep/reviews) - 4.5/5.0 (1,091 reviews) - [MaintainX](https://www.g2.com/products/maintainx/reviews) - 4.8/5.0 (1,495 reviews)