--- title: Substly Reviews meta_title: 'Substly Reviews 2026: Details, Pricing, & Features | G2' meta_description: Filter 32 reviews by the users' company size, role or industry to find out how Substly works for a business like yours. aggregate_rating: rating_value: 4.8 review_count: 32 scale: '5' date_modified: '2026-07-17' parent_category: name: IT Management url: https://www.g2.com/categories/it-management --- # Substly Reviews **Vendor:** Substly **Category:** [SaaS Management Platforms (SMP)](https://www.g2.com/categories/saas-management-platforms) **Average Rating:** 4.8/5.0 **Total Reviews:** 32 ## About Substly Substly helps small and medium-sized companies reduce SaaS sprawl by providing an easily accessible overview and simplifying the processes around SaaS management. The product offers enterprise-level features at an entry-level price; this tool provides insights into SaaS usage and helps identify user frustrations. It also helps optimize SaaS spending by providing alerts before renewals and eliminating spending on unused accounts. Additionally, it helps avoid unauthorized access to company data by improving employee off-boarding, allowing departments/teams to minimize SaaS sprawl and share an overview with other stakeholders. Customers highlight the following four aspects of Substly’s product: - The overview and the control it leads to (regarding costs & who has access) - Great for showcasing status/costs internally - The simplicity of the system - Easy to get started (intuitive and short learning curve) ## Substly Pros & Cons **What users like:** - Users value the **intuitive interface and collaboration features** of Substly, enhancing team engagement and data accessibility. (4 reviews) - Users find Substly's **effective subscription management** invaluable for eliminating redundancies and facilitating team collaboration. (3 reviews) - Users value the **tracking features** that enhance software license utilization and streamline renewal management tasks. (3 reviews) - Users find Substly's **ease of use** helpful, thanks to its intuitive interface and affordable, straightforward design. (2 reviews) - Users appreciate Substly's **renewal reminders** , which help keep their IT teams organized and avoid last-minute scrambles. (2 reviews) - Tracking Ease (2 reviews) - Usage Tracking (2 reviews) - Users value the **high visibility** of Substly, seamlessly tracking software usage and optimizing subscription management. (2 reviews) - Alerts (1 reviews) - Automation (1 reviews) **What users dislike:** - Users desire more **integration options** with finance platforms and other tools to enhance functionality and reporting. (2 reviews) - Users seek more **customization in access control** to better tailor permissions to specific user roles. (1 reviews) - Users note that the **budgeting issues** arise from limited reporting depth, though data export mitigates this concern. (1 reviews) - Users find the **inefficiency** in inputting custom software, requiring extra effort for recognition by Substly. (1 reviews) - Users face **integration issues** with Substly, requiring extra effort to incorporate unrecognized custom software. (1 reviews) - Users feel the **limited customization** options hinder their ability to tailor Substly to specific departmental needs. (1 reviews) - Limited Integration (1 reviews) - Users feel that **limited reporting** in Substly hinders detailed cost analysis and budgeting accuracy. (1 reviews) - Manual Processes (1 reviews) - Users note the **missing features** such as deep analytics and mobile app support, limiting customization and convenience. (1 reviews) ## Substly Reviews ### 1. Substly Brings Clarity and Cost Savings to SaaS Management **Rating:** 5.0/5.0 stars **Reviewed by:** Verified User in Facilities Services | Mid-Market (51-1000 emp.) **Reviewed Date:** May 04, 2026 **What do you like best about Substly?** Substly is a powerful catalyst for organizational efficiency, bridging the gap between IT, finance, and operations. By providing a single source of truth for SaaS data, it enables seamless cross-departmental collaboration and eliminates the friction of internal back-and-forth. The platform significantly enhances transparency, allowing teams to make data-driven decisions based on real-time usage insights. It simplifies the complexities of license tracking, ensuring both compliance and optimal utilization across the board. One of its most impactful features is the ability to pinpoint unused subscriptions, directly translating into tangible cost savings and improved bottom-line performance. With Substly, you gain comprehensive visibility into your entire software ecosystem and spend, transforming SaaS management from a chaotic administrative burden into a streamlined, strategic advantage. It is an essential solution for any forward-thinking organization looking to master its digital environment. **What do you dislike about Substly?** While Substly offers great visibility, there are specific areas where the product could evolve to better serve complex organizational needs. Currently, the customization options for user permissions and role assignments feel somewhat limited. There is a clear need for more granular access control to ensure that specific user roles can be tailored more precisely to internal security and operational requirements. Furthermore, while the tracking is helpful, the platform would benefit from more advanced, real-time software usage analytics to provide even deeper insights into daily engagement. Another area for growth is the budgeting suite; the inclusion of advanced features, such as automated budget thresholds and proactive alerts, would be a significant addition for financial oversight. Addressing these points would elevate Substly from a strong management tool to an indispensable strategic platform. **What problems is Substly solving and how is that benefiting you?** Substly addresses the critical challenge of "shadow IT" and fragmented software management by centralizing control over the entire SaaS ecosystem. By tracking software access and usage, it directly bolsters security and compliance, ensuring that only authorized personnel have access to specific tools. The platform's primary benefit lies in financial optimization; it provides a crystal-clear overview of SaaS spending and budget thresholds, allowing for the immediate identification of redundant or unused subscriptions. This visibility eliminates unnecessary purchases and significantly reduces overall software costs. Furthermore, Substly serves as a bridge for internal alignment. It streamlines communication between departments—such as IT, Finance, and HR—reducing the friction of miscommunication. This collaborative environment enables more informed, data-driven decision-making regarding software investments. Ultimately, Substly transforms SaaS management from a reactive administrative task into a proactive, strategic advantage. ### 2. Substly Strengthens SaaS Management Knowledge Sharing Across Teams **Rating:** 5.0/5.0 stars **Reviewed by:** Vida T. | Marketing Communications Lead | , Small-Business (50 or fewer emp.) **Reviewed Date:** May 04, 2026 **What do you like best about Substly?** Substly helps build strong SaaS management knowledge sharing across different departments. **What do you dislike about Substly?** It offers limited customization when it comes to user permissions and role assignments, which makes it harder to tailor access levels to different needs. **What problems is Substly solving and how is that benefiting you?** It improves our SaaS security and compliance by tracking software access and usage, and it also helps us stay aligned with NIS2 compliance regulations. ### 3. Easy Software License Tracking and Compliance **Rating:** 5.0/5.0 stars **Reviewed by:** Niklas P. | Account Manager, Small-Business (50 or fewer emp.) **Reviewed Date:** May 10, 2026 **What do you like best about Substly?** Makes it easy to track software licenses and ensure correct usage **What do you dislike about Substly?** Insufficient budgeting features (e.g., budget thresholds and alerts) **What problems is Substly solving and how is that benefiting you?** Enables more informed, collaborative decision-making around SaaS tools ### 4. Reduced unnecessary SaaS spend **Rating:** 4.5/5.0 stars **Reviewed by:** Svante A. | Software developer, Small-Business (50 or fewer emp.) **Reviewed Date:** November 04, 2025 **What do you like best about Substly?** It’s incredibly helpful for identifying and eliminating redundant or unused subscriptions. **What do you dislike about Substly?** Sometimes it takes a bit of effort to input custom software that isn’t recognized automatically. **What problems is Substly solving and how is that benefiting you?** By identifying redundant subscriptions, it’s helped me clean up our software portfolio and save money on unnecessary licenses. ### 5. Great Tool for Simplifying SaaS Management and Saving Costs **Rating:** 5.0/5.0 stars **Reviewed by:** Erik F. | Co-founder, Small-Business (50 or fewer emp.) **Reviewed Date:** November 11, 2024 **What do you like best about Substly?** The ability to clearly visualize all our SaaS subscriptions in a single, user-friendly platform is invaluable. I can easily see where our money is going, identify redundant licenses, and make more informed decisions about our tech budget. Substly's renewal reminders and straightforward reports make it easy to optimize SaaS spending without any hassle. **What do you dislike about Substly?** I appreciate the simplicity, but sometimes I wish Substly offered more detailed reporting options, particularly for exporting data to share across teams. Additionally, more integration options with our other tools would help us streamline subscription tracking even further. **What problems is Substly solving and how is that benefiting you?** Substly has brought much-needed visibility and control to our software subscriptions. Before, we relied on spreadsheets that quickly became outdated, but now, with Substly, we know exactly who is using each tool, which reduces waste. It’s also reduced our overall SaaS costs by highlighting underused subscriptions we could cancel, giving us more budget flexibility. ### 6. Easy-to-use SaaS management tool **Rating:** 3.5/5.0 stars **Reviewed by:** Marc M. | CEO, Small-Business (50 or fewer emp.) **Reviewed Date:** March 07, 2025 **What do you like best about Substly?** The interface is intuitive and clean, making it easy for anyone on the team to jump in and understand how to use it **What do you dislike about Substly?** It’s great for simplicity, but sometimes advanced users may want more customization options **What problems is Substly solving and how is that benefiting you?** It’s simplified SaaS management for non-technical users, making software tracking and cost optimization easy for everyone. ### 7. Perfect SaaS Management Tool for Small Businesses **Rating:** 4.0/5.0 stars **Reviewed by:** Martin . | CTO, Small-Business (50 or fewer emp.) **Reviewed Date:** March 07, 2025 **What do you like best about Substly?** It’s simple, affordable, and doesn’t have the unnecessary complexity of tools designed for large enterprises **What do you dislike about Substly?** Some features like deeper analytics might be missed by larger companies, but it works perfectly for us **What problems is Substly solving and how is that benefiting you?** It’s helping us stay organized and avoid SaaS sprawl ### 8. Gives us full control over how we manage our SaaS subscriptions! **Rating:** 5.0/5.0 stars **Reviewed by:** Getoar K. | CEO, Small-Business (50 or fewer emp.) **Reviewed Date:** June 17, 2024 **What do you like best about Substly?** We really appreciate the aspect of getting a total overview to monitor our services in terms of cost easily, but also managing who has access to services, helps us ensure that we offboard employees properly. The platform is also intuitive and easy to get started with! As we are a startup, decreasing cost and optimizing spend is essential. I recommend Substly to everyone who want to seize control over their SaaS spend! **What do you dislike about Substly?** As of now, Substly fulfill our needs as we are relatively small. Once we grow in numbers of employees, new needs will probably appear, but the feature set seems to be aligned to our expectations! **What problems is Substly solving and how is that benefiting you?** Optimizing spend based on access and also making sure that we have proper on- and offboarding for employees. ### 9. Helps our team work together on saas decisions **Rating:** 4.5/5.0 stars **Reviewed by:** Daniel F. | Senior software engineer, Small-Business (50 or fewer emp.) **Reviewed Date:** January 21, 2025 **What do you like best about Substly?** It’s great that the platform is designed for collaboration. Different departments can log in and see the data relevant to them, which makes cross-team SaaS discussions so much easier. **What do you dislike about Substly?** I would like the ability to customize access permissions more specifically for certain user roles **What problems is Substly solving and how is that benefiting you?** Substly fosters transparency between teams, so we can make more informed, collective decisions about our SaaS tools ### 10. Streamlines SaaS management and reduces costs **Rating:** 5.0/5.0 stars **Reviewed by:** Faheem S. | Founder, Small-Business (50 or fewer emp.) **Reviewed Date:** November 18, 2024 **What do you like best about Substly?** It’s incredibly transparent; we can easily view the status of all our software subscriptions and quickly see which teams are using which tools **What do you dislike about Substly?** The only drawback is that the reporting could offer a bit more depth for our budgeting purposes, but then again I can export the data and build reports myself so it's not a big thing. **What problems is Substly solving and how is that benefiting you?** Substly has made it easier to hold teams accountable for their software usage and cut down on redundant subscriptions, giving us clear visibility into SaaS costs - [View Substly pricing details and edition comparison](https://www.g2.com/products/substly/reviews/substly-review-10514923?section=pricing&secure%5Bexpires_at%5D=2026-07-19+21%3A27%3A45+-0500&secure%5Bsession_id%5D=dac47217-8d7d-4d38-8ef0-88ca2a8e4e38&secure%5Btoken%5D=3b61024438e3683668d8ab818bba6bfd7b5d44d9facc86d01c2103e1da4416df&format=llm_user) ## Substly Integrations - [Google Workspace](https://www.g2.com/products/google-workspace/reviews) ## Substly Features **Tracking** - Spend Tracking - SaaS Utilization Tracking - User Sentiment Tracking **App Management** - App Usage Monitoring - Custom Workflows - Shadow IT Discovery - Self-Service App Store - Centralized Management Console - Onboarding & Offboarding Automation **Agentic AI - Vendor Management** - Decision Making **Revenue Recognition** - Usage Tracking - Deferred Revenue - Revenue Accrual **Management** - Contract Management - Application Catalog - Dashboards and Visualizations **Security** - Role-Based Access Control - Threat Detection Alerts - Compliance Monitoring **Insights** - Spend Forecasting and Optimization - Reporting **AI Features** - Auto-fill Custom App Details - AI Assistant **Spend Management** - Budget Tracking - Vendor Consolidation Insights - Renewal Notifications - AI Contract Parsing - Cost Allocation - Renewal Spend Forecasting **Agentic AI - SaaS Spend Management** - Autonomous Task Execution - Multi-step Planning - Cross-system Integration - Adaptive Learning - Natural Language Interaction - Proactive Assistance - Decision Making **Agentic AI - SaaS Management Platforms (SMP)** - Autonomous Task Execution - Multi-step Planning - Cross-system Integration - Adaptive Learning - Natural Language Interaction - Proactive Assistance - Decision Making ## Top Substly Alternatives - [BetterCloud](https://www.g2.com/products/bettercloud/reviews) - 4.4/5.0 (481 reviews) - [Paylocity](https://www.g2.com/products/paylocity/reviews) - 4.4/5.0 (5,997 reviews) - [JumpCloud](https://www.g2.com/products/jumpcloud/reviews) - 4.5/5.0 (3,894 reviews)