ResourceSpace Reviews & Product Details

ResourceSpace Overview

What is ResourceSpace?

ResourceSpace is the web-based Digital Asset Management (DAM) software of choice for leading commercial, academic and not for profit organisations, offering a convenient, productive and easy to use solution for organising and sharing files. We help organisations improve efficiency, encourage collaboration, and free up time and resources. ResourceSpace is available as open source software, meaning that there are no license fees to pay and no vendor lock-ins. Montala is a web solutions company based in Oxfordshire. We head up the ResourceSpace project and also provide hosting, support and development services. Our extensive list of ResourceSpace customers includes Oxfam, ActionAid, Save the Children, Macmillan, Marie Curie, Fairtrade, Oxford University, Plan International, Human Rights Watch, Toshiba, Capgemini, and Tannoy.

ResourceSpace Details
Languages Supported
German, English, Finnish, French, Italian, Dutch, Polish, Portuguese, Spanish
Product Description

ResourceSpace open source is a digital asset management software that organizes your digital assets.


Seller Details
Seller
Montala Limited
Company Website
Year Founded
2005
HQ Location
Oxfordshire, United Kingdom
LinkedIn® Page
www.linkedin.com
19 employees on LinkedIn®
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ResourceSpace Reviews

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VP & Creative Director
Small-Business(50 or fewer emp.)
Validated Reviewer
Verified Current User
Review source: Invitation from G2
What do you like best?

Clean, simple interface & highly configurable. Review collected by and hosted on G2.com.

What do you dislike?

Use of collections can be clunky. Difficult to delete assets (although that's probably by design). Review collected by and hosted on G2.com.

Recommendations to others considering the product:

Try it if you're looking at Asset Management options. It's highly capable, competitively priced (if you use Montala to set it up and administer), and easily the best open-source solution out there. Review collected by and hosted on G2.com.

What problems are you solving with the product? What benefits have you realized?

Managing a variety of digital assets in one cloud-based location. Reduces time needed to review projects; facilitates easy sharing of assets. Low cost, especially if you can install, deploy and manage the system yourself. Montala, who maintains and distributes ResourceSpace, produces frequent software updates, maintains a very active and helpful Google Group, and also sells turnkey installations of the system at very competitive rates compared to other big commercial Digital Asset Management players.

I've tested over 50 digital asset management systems over the last 5 years and actively use and administer 3 different Asset Management platforms. ResoruceSpace is one of the most stable, fastest performing systems on the market. What's great is that it will run happily on some of Amazon's smallest, least powerful servers. While competing system often require much more robust (i.e. more expensive) hosting environments.

ResourceSpace also handles more digital formats (for preview) than just about any other system as well. when properly configured, I haven't found a video file it cannot decode and create a preview for, including just about all professional video formats. It can also preview multi-page PDFs, Adobe Creative Suite files and many document files. It's only weakness is a rather weak accuracy level in creating document previews, but on the flip side, it does a nice job of extracting text from documents and adding it to the files metadata.

All in all, especially if you set this up and administer it yourself, in my opinion it's the best open-source solution out there, and is still a top 10 option on the paid side of the spectrum for digital asset management.

Chris Blair Review collected by and hosted on G2.com.

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AH
Small-Business(50 or fewer emp.)
Validated Reviewer
Review source: Invitation from G2
What do you like best?

ResourceSpace is free software, meaning there are no license fees and enterprise pricing plans even for unlimited users. This has been essential for my institution as we have limited resources. I worked with a very small group of people, using the ResourceSpace free open source software, to launch an online photo archive of marketing and communications images. We were fortunate to have an in-house systems administrator who was willing to work with us to set up the system based on our specific needs. Review collected by and hosted on G2.com.

What do you dislike?

There are several customizations we would have liked to incorporate, but with our limited support, we were not able to find solutions for all of them. One shortfall in particular is the lack of ability to create nested collections, or sub-collections within larger ones. Review collected by and hosted on G2.com.

Recommendations to others considering the product:

I would recommend ResourceSpace as a low barrier and low (or no) cost solution for a fairly robust digital asset management system. It is extremely versatile, and can be configured according to a specific user needs. It is also relatively intuitive to use. Review collected by and hosted on G2.com.

What problems are you solving with the product? What benefits have you realized?

We have been able to successfully launch an online photo archive of marketing and communications images. Review collected by and hosted on G2.com.

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Creative Content Manager
Mid-Market(51-1000 emp.)
Validated Reviewer
Review source: Organic
What do you like best?

Once you get used to not working with a file tree, the focus on search is great. It was very handy for sharing collections of content with externals. Sales and marketing were the main beneficiaries of the solution, the time savings were appreciated by all. Review collected by and hosted on G2.com.

What do you dislike?

There was some frustration with uploading, e.g. if the browser window closes while uploading content (accidentally or otherwise), you cannot view the upload progress, but this was relatively minor. Review collected by and hosted on G2.com.

Recommendations to others considering the product:

Just try the free trial and see if it is right for you. It does take some time for people to get used to, but is worth the effort. Review collected by and hosted on G2.com.

What problems are you solving with the product? What benefits have you realized?

The goal was to find a solution that would be a central repository for images, videos and pdfs on a low budget. ResourceSpace more than met those needs and had room to be used in greater depth to generate more value. Review collected by and hosted on G2.com.

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Response from Stuart Bithell of ResourceSpace

Hi Michael,

We're glad to hear you enjoyed using ResourceSpace.

Regarding the upload progress, we have recently implemented a job queue function, that we're planning on extending to uploads and bulk downloads, which will allow the tasks to run in the background (with the option of view progress)

Thanks for your feedback!

Multimedia Archivist and Systems Manager
Non-Profit Organization Management
Mid-Market(51-1000 emp.)
Validated Reviewer
Verified Current User
Review source: Organic
What do you like best?

We use ResourceSpace (RS) as an archival database for our media collection of over 150,000 assets. RS has a clean and intuitive user interface, great search capability, and after two years of use is still my open source DAM of choice for our needs. We selected ResourceSpace over other systems for three reasons: First, ResourceSpace is able to create previews of nearly every file type we throw into it, including a wide range of digital audio, video, and image formats. Second, it is web-based, so expensive client software licenses are rendered obsolete. Third, ResourceSpace is highly configurable, even for admins who don't write code. I have taught several ResourceSpace admins to customize their systems, configure their metadata schema, add taxonomies, and automate cataloging using Exiftool metadata extraction, all of which can be accomplished within ResourceSpace's front-end "Team Center" administrative portal. Review collected by and hosted on G2.com.

What do you dislike?

Along with its community of open source developers, Montala (the company that developed ResourceSpace and maintains its code base) has made great improvements to the system in the last two years. They continue to address outstanding issues and make necessary updates. At this point there is little to dislike. If you have the in-house expertise to keep an open source DAM up and running smoothly, you will not be disappointed with ResourceSpace. Review collected by and hosted on G2.com.

Recommendations to others considering the product:

We use ResourceSpace as an archival DAM, primarily for archiving and preservation of video assets, so this recommendation is for others with similar goals. If we are being honest, I don't believe there is a fantastic archival DAM for sale at all; certainly not for under $50,000. Many DAMs that cost as much or more are still quite unreliable, poorly maintained, upgraded rarely, and are designed for archives that don't prioritize digital preservation. Those who do often develop their own DAMs. ResourceSpace is as feature-rich as the very best proprietary DAMs, but unlike those systems, RS is totally configurable (open source), and free. ResourceSpace doesn't mess with your files and takes asset preservation seriously (auto-import of technical metadata, md5 checksums, retention of original files, filenames and metadata). Other open source DAM options for users with slightly different requirements should also take a look at CollectiveAccess, and Artefactual's Archivematica and AtoM. Review collected by and hosted on G2.com.

What problems are you solving with the product? What benefits have you realized?

ResourceSpace gives us the opportunity to preview, catalog and control our digital assets, retain, back up and move high-resolution original files to different server locations, between NAS servers for efficient file storage, or to LTO tape. RS makes our multimedia collection of over 150,000 assets accessible to our entire staff internationally. Most importantly, it gives us the ability to maintain our files responsibly for long-term preservation, and to ensure all data is preserved in its original file format and directory structure. Review collected by and hosted on G2.com.

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Digital Curator of Journalism
Information Services
Validated Reviewer
Verified Current User
Review source: Invitation from G2
What do you like best?

ResourceSpace (RS) is easy to use. It does a great job of making media assets available to multiple users simultaneously. The search feature is quite responsive and has strong abilities for advanced searches. Setup is pretty easy, with a well thought out administrative feature set. Don't underestimate the value of the user group on Google groups. It's a great resource. One of the features that is really sweet is the ability to share collections of media easily either internally or externally. Review collected by and hosted on G2.com.

What do you dislike?

There are times when my limited experience with PHP can be a sticking point. Someone with basic knowledge of running a LAMP server should be able to install and configure most things, but if you want to customize RS, you may need some help from someone with more advanced skills. As with any open-source software, it's free as in free kittens, not free beer! You have to expect that you will spend at least some time solving problems, setting things up, adjusting to workflow, etc. Review collected by and hosted on G2.com.

Recommendations to others considering the product:

You can do a lot with ResourceSpace. Just be sure to match your functionality requirements with the feature set (as with any software you consider). You should count on incurring some cost in terms of time and money to set RS up and keep it running. Still, it seems like a very good deal if the features meet your needs. Review collected by and hosted on G2.com.

What problems are you solving with the product? What benefits have you realized?

One of the big problems was that our communications team was spending too much time providing media assets to outside users. We needed a system that would allow us to create a group of media assets that could be easily shared with partners without a lot of hassle. RS has allowed us to control access to assets but also keep track of what rights we have to use them and to share them accordingly. Review collected by and hosted on G2.com.

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IT Project and Business Process Manager
Museums and Institutions
Mid-Market(51-1000 emp.)
Validated Reviewer
Review source: Organic
What do you like best?

Not being tied into any proprietry systems. Ability to alter such a large range of features. Quick searching over many images and many keywords. Delivery of different size images.Good permission management.Web interface. Cost is great. Service is great. Unlimited user count for the same cost. Review collected by and hosted on G2.com.

What do you dislike?

Not much. Sometimes unreasonable searching can be time consuming but in the vast majority of searches this is not the case. Review collected by and hosted on G2.com.

Recommendations to others considering the product:

If you are doubting implementing a DAM then Resourcespace is certainly worth installing. Low costs, low skill, high rewards. If you are considering installing a DAM then ResourceSpace is a good choice. Maintenance is good value, it is easily expandable and customisable - you could be spending your money on licences on other products or using it to increase the functionality of this one to meet your needs exactly. Review collected by and hosted on G2.com.

What problems are you solving with the product? What benefits have you realized?

Storage and retrieval of images of works of art (and others) via keyword searches across the whole organisation across a large geographic spread both for internal use and for delivery to external agencies. Removal of local storage of images and having a central repository that allows sharing of these assets across different teams. Review collected by and hosted on G2.com.

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AM
Mid-Market(51-1000 emp.)
Validated Reviewer
Verified Current User
Review source: Organic
What do you like best?

Clean design, fast install, simple upgrades and ease of use. Friendly open source user people behind product. The product is very active and worked on every day. Passionate community. Review collected by and hosted on G2.com.

What do you dislike?

Not really a dislike but more of a reality check. Some tasks such as advanced content management and plugin writing may require developer skills. Review collected by and hosted on G2.com.

Recommendations to others considering the product:

Be patient and ask for help after exhausting all avenues. Study the configuration file here include/config.default.php but be sure to use include/config.php as your actual configuration file. Review collected by and hosted on G2.com.

What problems are you solving with the product? What benefits have you realized?

ResourceSpace has most of the features of a classic DAM.

However, if you have a requirement that is not met you may be able to write a plugin to solve the problem.

There is a great open source user community behind ResourceSpace and most are eager to help.

Your financial savings could be substantial over commercial products. Review collected by and hosted on G2.com.

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Head of Group Digital Communications
Defense & Space
Enterprise(> 1000 emp.)
Validated Reviewer
Review source: Organic
What do you like best?

The tool is slick and highly configurable. We use it for many different things and it copes with it all with ease. The support is second to none. Review collected by and hosted on G2.com.

What do you dislike?

Nothing, I am 100% happy with the product and the service Review collected by and hosted on G2.com.

Recommendations to others considering the product:

As Kevin Bacon would say; "It's a no-brainer". Review collected by and hosted on G2.com.

What problems are you solving with the product? What benefits have you realized?

Sharing multimedia, collaboration, offering previews and exclusives, hosting brand collateral. It has solved all of our multimedia distribution issues both internally and externally. Review collected by and hosted on G2.com.

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