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RecruitOnline

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(2)4.0/5

Product description RecruitOnline is the recruitment platform for staffing agencies: ATS, CRM, rostering, onboarding, timesheets, candidate and client portals and AI in one platform. Built by recruiters in Australia since 2017, out of a multi-branch AU/NZ agency, it's designed for agencies in blue collar and labour hire, healthcare, white collar and perm, and multi-sector or multi-brand groups. Trusted by 1,000s of recruiters. Key features and functionality ATS and CRM in one database: Candidates, clients, contacts, jobs, placements, leads, opportunities and pipeline live together, so sales and delivery share one record. Rostering and shift offers: Drag-and-drop rosters with one-tap shift offers to workers' phones, acceptances landing in real time, and mobile timesheets with optional geo-stamped clock-in. Compliance that blocks, not just records: Tickets, licences and credentials are tracked on the worker record with expiry alerts. An expired blocking item means the worker can't be rostered. Onboarding: Online registrations with built-in SignTrack e-signatures and right-to-work document collection. Candidate and client portals: Workers see shifts and upload documents. Clients and facilities can post shifts, approve timesheets and view rosters, in your brand. Recruitment marketing: Multi-post to SEEK, Indeed, Trade Me and ZEIL, with source attribution. A Jobs API puts live jobs on your own website. AI inside the ATS: Candidate-to-job matching with ranked reasons, RecruitChatBot conversational screening by email and SMS, and AI note capture. Each feature can be switched off per account, and customer data is never used to train public AI models. Analytics and reporting: Dashboards, KPI widgets, custom reports and GP reporting. Integrations: Gmail and Outlook email capture with two-way calendar sync, SEEK, Indeed, Trade Me, Kudosity SMS, Referoo and more. Pay and invoicing run through the PinvoiceR integration. Primary value and solutions Most agencies run a stack of separate tools for the ATS, CRM, rostering, e-signatures, portals and onboarding, each with its own licence. RecruitOnline replaces that stack with one platform: built in, not bolted on. Pricing is one flat platform fee with unlimited users, so the bill doesn't grow every time you hire a recruiter. There are no per-job or per-placement fees. Switching is handled in-house by RecruitOnline's team. Candidates, clients, jobs, placements, notes and documents are mapped and validated in a UAT system before go-live, and the switch typically takes weeks, not months. RecruitOnline is ISO 27001 certified (since 2022) and hosted on AWS in Sydney, Australia. A 14-day free trial is available, with no card needed to start.

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