--- title: ShareFile Virtual Data Room Reviews meta_title: 'ShareFile Virtual Data Room Reviews 2026: Details, Pricing, & Features | G2' meta_description: Filter reviews by the users' company size, role or industry to find out how ShareFile Virtual Data Room works for a business like yours. date_modified: '2026-07-17' parent_category: name: Content Management url: https://www.g2.com/categories/content-management --- # ShareFile Virtual Data Room Reviews **Vendor:** Progress Software **Category:** [Virtual Data Room Software](https://www.g2.com/categories/virtual-data-room-vdr) ## About ShareFile Virtual Data Room ShareFile Virtual Data Room (VDR) is a secure, cloud-based platform designed to facilitate the management of complex and confidential business transactions. It offers a centralized space where organizations can store, share, and collaborate on sensitive documents with clients and partners, ensuring data security and compliance throughout the process. Key Features and Functionality: - Dynamic Watermarking: Automatically adds customizable watermarks to documents when viewed or downloaded, deterring unauthorized distribution. - View-Only Access: Grants specific users permission to view documents without the ability to download, print, or save them, maintaining control over sensitive information. - Folder Q&A: Provides a secure area for users to submit and manage questions related to specific documents or folders, streamlining communication within the data room. - Email Alerts: Notifies administrators and users of document activities, such as views, downloads, or uploads, ensuring real-time awareness of data room interactions. - Full-Text Search: Enables users to search for documents and folders using names, keywords, or full sentences, facilitating quick access to necessary information. - Advanced Reporting: Offers detailed tracking and analytics, including audit trails, data transfers, and messaging activity, supporting compliance and informed decision-making. - HIPAA Support: Ensures the secure collection and management of patient information with features that support compliance with HIPAA regulations. Primary Value and User Solutions: ShareFile VDR addresses the critical need for secure and efficient management of confidential business deals, such as mergers and acquisitions, legal proceedings, and financial transactions. By providing robust security measures, including encryption and customizable access controls, it safeguards sensitive data against unauthorized access. The platform's user-friendly interface and advanced collaboration tools streamline workflows, enhance productivity, and ensure compliance with industry regulations, making it an invaluable asset for organizations handling sensitive information. ## ShareFile Virtual Data Room Pros & Cons **What users like:** - Users value the **ease of use** of ShareFile Virtual Data Room, finding setup and navigation simple and intuitive. (12 reviews) - Users praise ShareFile Virtual Data Room for its **robust security features** , instilling confidence when sharing sensitive documents. (10 reviews) - Users appreciate the **easy setup** of ShareFile Virtual Data Room, facilitating quick adoption without the need for extensive guidance. (8 reviews) - Users appreciate the **granular access control** of ShareFile Virtual Data Room, enhancing security and confidence in document sharing. (5 reviews) - Users value the **enhanced functionality** of ShareFile Virtual Data Room, facilitating secure and efficient management of large files. (5 reviews) - Users value the **seamless integrations** of ShareFile Virtual Data Room, enhancing teamwork and document management across platforms. (5 reviews) - Document Management (4 reviews) - File Uploading (4 reviews) - Reliability (4 reviews) - Collaboration (3 reviews) **What users dislike:** - Users find ShareFile's pricing to be **expensive** , particularly for temporary users or smaller teams needing access. (7 reviews) - Users note **feature limitations** in ShareFile Virtual Data Room, impacting functionality and making it less suitable for all projects. (3 reviews) - Users find the **file management lacking** , especially with insufficient search and filtering capabilities for easier navigation. (3 reviews) - Users criticize the **inefficiency** of ShareFile Virtual Data Room due to slow setup, high pricing, and internet sensitivity. (3 reviews) - Users often find the **poor UI design** of ShareFile adds unnecessary complexity, hindering quick navigation during critical tasks. (3 reviews) - Users find the **learning difficulty** challenging, especially for those unfamiliar with technology and complex interfaces. (2 reviews) - Slow Performance (2 reviews) - App Functionality (1 reviews) - Download Issues (1 reviews) - Users find the **limited storage** inadequate for the high pricing, impacting their overall satisfaction with ShareFile Virtual Data Room. (1 reviews) ## ShareFile Virtual Data Room Discussions - [Where is ShareFile data stored?](https://www.g2.com/discussions/where-is-sharefile-data-stored) - [Is ShareFile com safe?](https://www.g2.com/discussions/is-sharefile-com-safe) - [How does a virtual data room work?](https://www.g2.com/discussions/how-does-a-virtual-data-room-work) - [What is a virtual data room used for?](https://www.g2.com/discussions/what-is-a-virtual-data-room-used-for) - [View ShareFile Virtual Data Room pricing details and edition comparison](https://www.g2.com/products/progress-software-sharefile-virtual-data-room/reviews?qs=pros-and-cons§ion=pricing&secure%5Bexpires_at%5D=2026-07-17+10%3A27%3A53+-0500&secure%5Bsession_id%5D=5cad6617-876c-4795-8903-58ee8ef459f4&secure%5Btoken%5D=14f3e5f8ea291f1d3acd7b8ecf37be5902077c99bf600a4726ba8e5a6e9724f5&format=llm_user) ## ShareFile Virtual Data Room Features **Platform Additional Functionality** - Remote Shred - Watermarks **Platform Basics** - Document Permissions - Mobile - Document Security **Platform Content** - File Sharing **Platform Data** - Reporting **Platform Performance** - Bulk Upload - Full Text Search ## Top ShareFile Virtual Data Room Alternatives - [Ideals Virtual Data Room](https://www.g2.com/products/ideals-virtual-data-room/reviews) - 4.7/5.0 (845 reviews) - [DocSend](https://www.g2.com/products/dropbox-docsend/reviews) - 4.6/5.0 (560 reviews) - [Datasite Diligence](https://www.g2.com/products/datasite-diligence/reviews) - 4.5/5.0 (417 reviews)