[ PDF-XCh... Reviews ](https://www.g2.com/products/pdf-xchange-editor/reviews) [ PDF-XCh... Reviews ](https://www.g2.com/products/pdf-xchange-editor/reviews) # PDF-XChange Editor Features ##### ## Organization (10) Protect Allow users to password protect PDFs Document Scanning Integrate with document scanning software Editing History Display editing history on a PDF User Management Manage user accounts, profiles, roles, permissions, and other details across applications, devices or networks File Management Create, save, and store files Template Management Create, save, and re-purpose templates for emails, forms, etc. Forms Management Store, manage and track all forms in a centralized location Communication Management Manage and track all internal and external communication conducted via calls, email, text, or chat Image Editing Edit, touch up, and convert images for publishing Text Editing Edit text as needed Show More ##### ## Editing (5) Size Adjust the size of a PDF Edit Fields Provide users the ability to edit fields in existing PDFs New PDF Allow users to create new PDFs within the platform Field Functions Allow users to create fields for different functions (i.e. checkbox or initialling) Annotate Give users the ability to annotate a PDF Show More ##### ## Data Sources (3) Software Integrate with software such as ERP or CRM to use data for document generation Spreadsheets Allows users to generate documents using information from spreadsheets Documents Ability to generate new documents using other documents in multiple formats Show More ##### ## Generation (4) Branding Allow users to personalize documents for branding purposes Email Templates Pre-made examples and templates for emails Alerts/Notifications Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges Document Templates Customizable sample documents that contain placeholder text or a standard layout that can be repeated for each new file Show More ##### ## Delivery (1) Compliance Management Track and manage adherence to policies for any service, product, process, or supplier Show More ##### ## Integrate & Embed (1) Applications Integrates with third-party applications, such as business instant messaging software, collaboration tools, and project management software Show More ##### ## Edit & Revise (2) Revision History Tracks changes made to documents and access all revision history Document Editor Provides editing and proof-reading tools such as spell check and grammar check Show More ##### ## File Types (2) Export Exports files in multiple file formats including .docx, .pdf, .odt, .rtf, .txt or .html format Import Imports documents in multiple file formats for editing Show More ##### ## Collaboration (1) Multi-User Collaboration Allows multiple users to collaborate on a single document and see edits in real-time Show More ##### ## Design (2) Graphics Ability to insert graphics, including photos, charts, drawings, graphs, etc. Themes Offer various color themes which can be applied to the document Show More ##### ## Operating System (6) PC Operating System Supports Microsoft Windows operating system Mac Operating System Supports macOS operating system Linux Operating System Supports Linux operating system PC Operating System Supports Microsoft Windows operating system Mac Operating System Supports macOS operating system Linux Operating System Supports Linux operating system Show More ##### ## Generative AI (4) AI Text Summarization Condenses long documents or text into a brief summary. AI Text Summarization Condenses long documents or text into a brief summary. Generative AI Use AI to generate content in the form of text, images, videos, etc. Document Generation Custom forms to streamline repetitious aspects of a document Show More ##### ## Additional Functionality (82) Customizable Branding Add customized logos and colors to align with company branding Rich Text Editor Input different types of content and edit text formats, fonts, font sizes, and colors Data Import/Export Import and export data to and from software applications Batch Processing Software's ability to perform similar action on multiple similar files simultaneously Encryption Convert data into a code for security AI Copilot A virtual assistant that uses AI to pursue goals and complete tasks on behalf of users Drag & Drop Assemble applications and processes by dragging over and arranging pre-built components Data Synchronization Synchronizing data between two or more devices/systems and automatically updating changes to maintain consistency SSL Security Security protocol that ensures secure, encrypted communication over the internet, safeguarding sensitive data from unauthorized access Commenting/Notes Leave comments and notes on documents for others to view Alerts/Notifications Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges Generative AI Use AI to generate content in the form of text, images, videos, etc. Secure Data Storage Securely stores data to prevent data loss or breaches API Application programming interface that allows for integration with other systems/databases Access Controls/Permissions Define levels of authorization for access to specific files or systems Digital Signature Electronic signing method that validates the authenticity and integrity of a digital document Customizable Forms Customize contracts and forms to collect specific information HIPAA Compliant Compliant with HIPAA, which sets standards for sensitive patient data protection Watermarking Add a digital mark to show ownership of an image, video, document, etc. Full Text Search Search for specific words or phrases within a document or database PDF Conversion Convert other file formats to and from PDF. Mobile Access Access software remotely via mobile devices Collaboration Tools Provides a channel for team members to share media files, communicate, and work together Merge/Append Files Merge or combine files / add pages to a document File Transfer Move files across different systems or networks Real-Time Notifications Notifications that are delivered to users as soon as an event occurs Annotations Highlight content and/or make notations about parts of content PDF Reader View, search, and print PDF files. Document Storage Store and organize documents in a centralized system Offline Access Ability of websites, web applications, or mobile applications to function without an active internet connection Version Control Track revisions and updates made to files and navigate between different versions Compression Reduction in the number of bits needed to represent data Indexing Compile and organize data into specific metrics Document Templates Customizable sample documents that contain placeholder text or a standard layout that can be repeated for each new file Third-Party Integrations Set up connections to third-party platforms to improve business processes Search/Filter Search and filter data across systems to locate required information by entering keywords or certain criteria Document Review Review and analyze existing information across documents Electronic Signature Digitally sign online documents Side-by-Side Comparison Compare two documents or content pieces side by side Rearrange Pages Rearrange/reorder pages within a document Optical Character Recognition Ability to recognize printed or written text within digital images or scanned documents Rotate Pages Change page orientation Delete Pages Delete pages from a document Customizable Forms Customize contracts and forms to collect specific information Multiple Format Support Includes a variety of messaging formats including industry-specific (EDIFACT, HL7, X12) Activity Dashboard Dashboard to view the status of ongoing processes, identify current incidents and track past activities Activity Tracking Track and document all activities across devices, networks, and other systems Drag & Drop Assemble applications and processes by dragging over and arranging pre-built components Digital Signature Electronic signing method that validates the authenticity and integrity of a digital document Collaboration Tools Provides a channel for team members to share media files, communicate, and work together API Application programming interface that allows for integration with other systems/databases Search/Filter Search and filter data across systems to locate required information by entering keywords or certain criteria Third-Party Integrations Set up connections to third-party platforms to improve business processes Text Editing Edit text as needed Audit Trail A record of all activities within the system, including user access, changes made, etc. Approval Process Control Manage the process of evaluating documents or requests submitted for approval Content Management Handles digital content throughout its lifecycle, from creation and storage to distribution and archiving Multiple Output Formats Create content in various formats, such as print, PDF, HTML and more Offline Access Ability of websites, web applications, or mobile applications to function without an active internet connection Data Import/Export Import and export data to and from software applications Access Controls/Permissions Define levels of authorization for access to specific files or systems Forms Management Store, manage and track all forms in a centralized location Data Synchronization Synchronizing data between two or more devices/systems and automatically updating changes to maintain consistency Content Library Centralized repository to store content and assets Customizable Fields Customize data fields to support various needs and use cases Multi-Language Manage and support multiple languages Data Storage Management Manage and store data in a database Contract Drafting Create, edit, and revise contracts/written agreements Archiving & Retention Moving and separately storing data that is not actively used or continuous storage of data for compliance purposes Full Text Search Search for specific words or phrases within a document or database Interaction Tracking Track interaction history by documenting conversations for contacts Contract/License Management Track, store, and access client contracts or licenses Document Review Review and analyze existing information across documents Batch Processing Software's ability to perform similar action on multiple similar files simultaneously Conditional Logic Capability of a software or system to make decisions and perform actions based on specified conditions Document Management Store, manage, and track all electronic documents in a centralized location Document Storage Store and organize documents in a centralized system Template Management Create, save, and re-purpose templates for emails, forms, etc. Electronic Signature Digitally sign online documents Reporting & Statistics Collection, analysis, and representation of numerical data and generation of reports to understand various patterns Version Control Track revisions and updates made to files and navigate between different versions AI Copilot A virtual assistant that uses AI to pursue goals and complete tasks on behalf of users Show More ## Top-Rated Alternatives [ ![Adobe 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