[ OneTrus... Reviews ](https://www.g2.com/products/onetrust-privacy-automation/reviews) [ OneTrus... Reviews ](https://www.g2.com/products/onetrust-privacy-automation/reviews) # OneTrust Privacy Automation Features ##### ## Administration (6) Data Modelling Tools to (re)structure data in a manner that allows extracting insights quickly and accurately Recommendations Analyzes data to find and recommend the highest value customer segmentations. Workflow Management Tools to create and adjust workflows to ensure consistency. Dashboards and Visualizations Presents information and analytics in a digestible, intuitive, and visually appealing way. Configurable Workflow Configure existing workflows to meet your organization's needs Rules-Based Workflow Automates and streamlines business processes by creating a sequence of predefined rules and actions that govern the flow of work Show More ##### ## Compliance (5) Sensitive Data Compliance Supports compliance with PII, GDPR, HIPPA, PCI, and other regulatory standards. Training and Guidelines Provides guidelines or training related to sensitive data compliance requirements, Policy Enforcement Allows administrators to set policies for security and data governance Compliance Monitoring Monitors data quality and send alerts based on violations or misuse Real-Time Monitoring Active monitoring of systems, applications, or networks Show More ##### ## Data Quality (3) Data Preparation Curates collected data for big data analytics solutions to analyze, manipulate, and model Data Distribution Facilitates the disseminating of collected big data throughout parallel computing clusters Data Unification Compile data from across all systems so that users can view relevant information easily. Show More ##### ## Functionality (73) Data Subject Access Requests Data Subject Access Request (DSAR) functionality helps companies comply with user access and deletion requests. Identity Verification Identity verification functionality validates a person's identity prior to a company complying with a data subject access request. Privacy Impact Assessments Privacy Impact Assessment (PIA) features help companies evalute, assess, track and report on the privacy implications of their data. Data Mapping - survey-based Data mapping functionality, which helps companies understand how data flows throughout their organization, is achieved through manual surveys sent to company employees. Data Mapping - automated Data mapping functionality, which helps companies understand how data flows throughout their organization, is achieved through automated machine learning. Data Discovery Data discovery features collect and aggregate data from a variety of sources and prepares it in formats that both people and software can easily use it to then run analytics. Data Classification Data classification features tag the discovered data to make it easy to search, find, retrieve, and track. De-identification/pseudonymization De-identification or pseudonymization features replace personally identifiable information with artificial identifiers, or pseudonyms to comply with privacy regulations. Breach notification Data Breach Notification features help companies automate their breach response to stakeholders. Consent management Consent management features help companies obtain and manage user consent when collecting, sharing, buying, or selling a user's data. Website tracking scanning Website tracking scanning features help companies understand what cookies, beacons, and other trackers are on their websites. Data access governance Data Access Governance functionality helps limit the number of people who have access to data unless they are permissioned to do so. Alerts/Notifications Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges Policy Management Create, manage, and track policies and procedures within an organization Vendor Risk Management Pinpoint and mitigate risk from third-party vendors and suppliers. Audit Management Plan, schedule, and execute organization's accounts and assets to ensure compliance with policies and laws Customer Data Management Searchable repository of information about clients Internal Controls Management Ensure internal objectives and compliance with policies are met Vulnerability Management Detect (and block) vulnerabilities and threats in your applications based on vulnerability information Risk Management Process of identifying, evaluating, mitigating, addressing and reporting on potential risks or uncertainties Metadata Management Collect and maintain structured information that describes data or content Data Storage Management Manage and store data in a database Compliance Management Track and manage adherence to policies for any service, product, process, or supplier Sensitive Data Identification Identify sensitive or personal information collected from users Risk Assessment Initiate collection and analysis of known risks Deletion Management Identity Verification Identity verification functionality validates a person's identity prior to a company complying with a data subject access request. Workflow Offers workflows to process Data Subject Access Requests to enable multiple departments to assist when complying with user access and deletion requests. DSAR Portal Offers a user-facing portal for data subjects to request access to their data. Reporting and logs Has reporting and log functionality to prove that companies are in compliance with mandated response time, per privacy laws such as GDPR, CCPA, and others. Centralized platform Has a centralized view of PIA software functions, such as tracking, templates, and reporting Tracking Offers tracking functionality to manage privacy impact assessments during its lifecycle Templates Offers assessment templates which can be customized to meet business needs Workflow Offers workflows to enable multiple departments to collaborate on privacy impact assessments. Reporting and analytics Has reporting and analytics functionality to highlight risks and compare analyses. Dashboard Offers a dashboard to capture, store, and manage granular user consents Reporting Provide reporting functions showing granular data to demonstrate compliance to regulators Integrations Integrates with marketing software and other analytical tools End-user management Allows end-users to manage their preferences online Audit trails Shows audit trails of how user consent preferences have changed APIs Offers APIs to link to your data Mobile SDK Offers a mobile SDK to use consent management tools on mobile apps Customizable design Offers customizeable designs to match corporate branding Server-side storage Offers server-side storage of consent, not client-side, for compliance reporting purposes Auto scans Automatically scan websites to identify web trackers, such as cookies Auto privacy policy update Automatically updates privacy policies based on scans Cookie notice report Generates a Cookie Notice report Easy installation Easy to install on existing websites with simple code Reporting Regularly sends scan reports to stakeholders Structure type Searches structured, semi-structured, and unstructured data for sensitive data. Contextual search Offers contextual search functions to understand factors such as file type, sensitivity, user type, location, and other metadata. Template algorithms Has template rules and pattern matching algorithms (PII, PCI, PHI and more) Custom algorithms Offers the option to create custom templates and rules based on department, user type and data type. False-positive management Offers false-positive management functions Multiple file and location types Search multiple file types (images, PDFs, etc.) and repository locations (such as on-premise databases, cloud storage, email servers, websites, etc.) Real-time monitoring Monitors data stores in real-time searching for newly created sensitive data. Dashboard Offers a dashboard showing specific location of sensitive data. Compliance Facilitates compliance and enables adherence to common industry regulatory standards such as GDPR, CCPA, HIPAA, PCI DSS, ISO, and others. Reporting Offers reporting functionality. Data Dictionary Management Stores definitions of the data elements and their relationships (metadata) and how they are retrieved for the user Metadata Management Collect and maintain structured information that describes data or content Workflow Management Create, design and manage workflows for repetitive tasks Compliance Management Track and manage adherence to policies for any service, product, process, or supplier Generates privacy policies Generates privacy policies for businesses based on their specific requirements. Downloadable format Offers downloadable privacy policy. Embeddable format Offers embeddable privacy policies to add directly to a business’ websites or apps. Updates Automatically Automatically updates as privacy policy laws change. Manually override updates Offers override features if a business does not want to automatically update their privacy policy. Dashboard Offers a dashboard to monitor changes to privacy policies. Customized Vendor Pages Allows vendors to own and update their vendor page with security and compliance documentation to share with customers Centralized Vendor Catalog Allows companies to assess vendors profiles in a centralized catalog Questionnaire Templates Offers standardized security and privacy framework questionnaire templates User Access Control Offers role based access controls to allow only permissioned users to utilize various parts of the software. Show More ##### ## Risk assessment (4) Risk Scoring Offers built-in or automated vendor risk scoring 4th Party Assessments Offers tools to assess fourth parties -- your vendor's vendors Monitoring And Alerts Monitors changes in risk and sends notifications, alerts, and reminders for specific actions including: upcoming assessments, profile access requests, etc AI Monitoring Uses AI to alert administrators to changes in risk scoring through continuous monitoring. Show More ##### ## Management (6) Business Glossary Lets users build a glossary of business terms, vocabulary and definitions across multiple tools. Data Discovery Provides a built-in integrated data catalog that allows users to easily locate data across multiple sources. Data Profililng Monitors and cleanses data with the help of business rules and analytical algorithms. Reporting and Visualization Visualize data flows and lineage that demonstrates compliance with reports and dashboards through a single console. Data Lineage Provides an automated data lineage functionality which provides visibility over the entire data movement journey from data origination to destination. Data Visualization Graphical representation of data Show More ##### ## Security (9) Access Control Authenticates and authorizes individuals to access the data they are allowed to see and use. Roles Management Helps identify and manage the roles of owners and stewards of data. Compliance Management Helps adhere to data privacy regulations and norms. Deletion Management Access Controls/Permissions Define levels of authorization for access to specific files or systems User Management Manage user accounts, profiles, roles, permissions, and other details across applications, devices or networks Process Management Audit Management Plan, schedule, and execute organization's accounts and assets to ensure compliance with policies and laws Metadata Management Collect and maintain structured information that describes data or content Show More ##### ## Maintainence (3) Data Quality Management Defines, validates, and monitors business rules to safeguard master data readiness. Policy Management Allows users to create and review data policies to make them consistent across the organization. Data Storage Management Manage and store data in a database Show More ##### ## Generative AI (3) AI Text Generation Allows users to generate text based on a text prompt. AI Text Summarization Condenses long documents or text into a brief summary. Generative AI Use AI to generate content in the form of text, images, videos, etc. Show More ##### ## Generative AI - Vendor Security and Privacy Assessment (2) Text Summarization Utilizes AI to summarize security questionnaires. Text Generation Automate text responses to common security assessment questions. Show More ##### ## Agentic AI - Sensitive Data Discovery (5) Autonomous Task Execution Capability to perform complex tasks without constant human input Multi-step Planning Ability to break down and plan multi-step processes Cross-system Integration Works across multiple software systems or databases Proactive Assistance Anticipates needs and offers suggestions without prompting Third-Party Integrations Set up connections to third-party platforms to improve business processes Show More ##### ## Agentic AI - Data Governance (8) Autonomous Task Execution Capability to perform complex tasks without constant human input Multi-step Planning Ability to break down and plan multi-step processes Cross-system Integration Works across multiple software systems or databases Adaptive Learning Improves performance based on feedback and experience Natural Language Interaction Engages in human-like conversation for task delegation Decision Making Makes informed choices based on available data and objectives Third-Party Integrations Set up connections to third-party platforms to improve business processes Active Directory Integration Integrates with Active Directory Show More ##### ## Additional Functionality (82) Data Visualization Graphical representation of data Visual Analytics Interact with data visualization elements, such as charts and graphs, to drill down into data Multiple Data Sources Allows users to manage data from a number of sources Sensitive Data Identification Identify sensitive or personal information collected from users Data Import/Export Import and export data to and from software applications Trend Analysis Review data from past periods to reveal recurring tendencies and predict future performance Data Transformation Translate EDI formats into data suitable for use with company applications. AI Copilot A virtual assistant that uses AI to pursue goals and complete tasks on behalf of users Search/Filter Search and filter data across systems to locate required information by entering keywords or certain criteria File Sharing Public or private sharing of digital files such as documents, audio/video, images, and more API Application programming interface that allows for integration with other systems/databases Customizable Reports Alter the layout and content of reports Dashboard Creation Creation and customization of dashboards Forecasting Form predictions based on past and present data/trends Reporting/Analytics View and track pertinent metrics to find patterns and gain insights from data Generative AI Use AI to generate content in the form of text, images, videos, etc. Self Service Data Preparation Access, combine, transform, and store data without the help of an IT department Data Connectors Connect to big data sources Data Mapping Track the management and flow of data throughout the organization Access Controls/Permissions Define levels of authorization for access to specific files or systems Data Extraction Automatically retrieve and pull information from documents, websites, images, data sets, and other sources Activity Tracking Track and document all activities across devices, networks, and other systems Data Cleansing Removes data that is incomplete, inaccurate, or irrelevant from a dataset Drag & Drop Assemble applications and processes by dragging over and arranging pre-built components Alerts/Notifications Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges Publishing/Sharing Share pre-configured sets of data organized and presented in a specific manner with the organization Data Synchronization Synchronizing data between two or more devices/systems and automatically updating changes to maintain consistency Big Data Analytics Examine large amounts of data to uncover hidden patterns, correlations, and other insights Ad hoc Query One-off queries made on an as-needed basis Data Modeling Conceptual model of how data items relate to each other AI/Machine Learning Software program that continuously adjusts its behavior based on observed data Reporting & Statistics Collection, analysis, and representation of numerical data and generation of reports to understand various patterns Single Sign On Allow users to access multiple services after entering their login credentials once Generative AI Use AI to generate content in the form of text, images, videos, etc. Access Controls/Permissions Define levels of authorization for access to specific files or systems Automatic Backup Data is backed up automatically to prevent data loss Authentication Verify the identity of users/devices to enable secure access Archiving & Retention Moving and separately storing data that is not actively used or continuous storage of data for compliance purposes HIPAA Compliant Compliant with HIPAA, which sets standards for sensitive patient data protection Data Mapping Track the management and flow of data throughout the organization Security Breach Monitoring Receive alerts and reports of security problems including password breaches Data Masking Modification of sensitive data to make it invaluable for unauthorized intruders Data Lineage Gives visibility to the origin, history, transformation and location of data Collaboration Tools Provides a channel for team members to share media files, communicate, and work together Data Recovery Ability to restore deleted, hidden, or lost data from an email server/system Third-Party Integration Addition of necessary external data, applications, tools, or features Privacy Options Allows users to secure content and data for any use. AI Copilot A virtual assistant that uses AI to pursue goals and complete tasks on behalf of users API Application programming interface that allows for integration with other systems/databases Data Security Protect sensitive data for digital privacy Secure Data Storage Securely stores data to prevent data loss or breaches Data Subject Requests (DSR/DSAR) Request from data subject to data controller to access, change or delete personal/sensitive information PIA/DPIA Data impact assessments to identify and mitigate potential data risks Encryption Convert data into a code for security GDPR Compliance Ensure compliance with the General Data Protection Regulation protocols AI Copilot A virtual assistant that uses AI to pursue goals and complete tasks on behalf of users Reporting & Statistics Collection, analysis, and representation of numerical data and generation of reports to understand various patterns Data Migration Move from one database to another, or upgrade the version of database software being used Archiving & Retention Moving and separately storing data that is not actively used or continuous storage of data for compliance purposes Data Capture and Transfer Import, collect, and capture data from multiple sources Audit Trail A record of all activities within the system, including user access, changes made, etc. Data Synchronization Synchronizing data between two or more devices/systems and automatically updating changes to maintain consistency Single Sign On Allow users to access multiple services after entering their login credentials once Customizable Reports Alter the layout and content of reports Data Profiling Examines, analyzes, and organizes data to create relevant summaries or graphs. Authentication Verify the identity of users/devices to enable secure access Role-Based Permissions Set & manage permission levels based on user roles and restrict access to only authorized individuals Tagging Attach digital tags to documents and assets for identification, search, or monitoring purposes Secure Data Storage Securely stores data to prevent data loss or breaches Data Security Protect sensitive data for digital privacy HIPAA Compliant Compliant with HIPAA, which sets standards for sensitive patient data protection SSL Security Security protocol that ensures secure, encrypted communication over the internet, safeguarding sensitive data from unauthorized access Risk Assessment Initiate collection and analysis of known risks Data Mapping Track the management and flow of data throughout the organization Search/Filter Search and filter data across systems to locate required information by entering keywords or certain criteria Self Service Portal Online portal through which end users can access the system, manage tasks, or obtain information Multiple Data Sources Allows users to manage data from a number of sources Document Storage Store and organize documents in a centralized system API Application programming interface that allows for integration with other systems/databases Activity Tracking Track and document all activities across devices, networks, and other systems Automatic Backup Data is backed up automatically to prevent data loss Visual Analytics Interact with data visualization elements, such as charts and graphs, to drill down into data Show More ## Top-Rated Alternatives [ ![Securiti](https://images.g2crowd.com/uploads/product/image/large_detail/large_detail_89b2614826099ebfd163e230fa204886/securiti.png "Securiti") Securiti 4.6/5(109) ](https://www.g2.com/products/securiti/reviews) [ ![Osano](https://images.g2crowd.com/uploads/product/hd_favicon/d770e7cade9d48e19249c69b2a998c13/osano.svg "Osano") Osano 4.5/5(173) ](https://www.g2.com/products/osano/reviews) [ ![Transcend](https://images.g2crowd.com/uploads/product/hd_favicon/4bdce0cdafbb4a4891c14eaea4183ac8/transcend.svg "Transcend") Transcend 4.6/5(112) ](https://www.g2.com/products/transcend/reviews) [ View All Alternatives ](https://www.g2.com/products/onetrust-privacy-automation/competitors/alternatives) OneTrust Privacy Automation Comparisons ![Product Avatar Image](https://images.g2crowd.com/uploads/product/image/small_square/small_square_28b6b749a61e1b0d1b4263fb1d142b49/trustarc.png "Product Avatar Image") TrustArc 4.2/5(328) [ Compare Now ](https://www.g2.com/compare/onetrust-privacy-automation-vs-trustarc) ![Product Avatar Image](https://images.g2crowd.com/uploads/product/image/small_square/small_square_3bd56ca6e04303a2cc4dadf35bce83aa/osano.png "Product Avatar Image") Osano 4.5/5(173) [ Compare Now ](https://www.g2.com/compare/onetrust-privacy-automation-vs-osano) ![Product Avatar Image](https://images.g2crowd.com/uploads/product/image/small_square/small_square_89b2614826099ebfd163e230fa204886/securiti.png "Product Avatar Image") Securiti 4.6/5(109) [ Compare Now ](https://www.g2.com/compare/onetrust-privacy-automation-vs-securiti) ##### Categories on G2 [ Privacy Impact Assessment (PIA) ](https://www.g2.com/categories/privacy-impact-assessment-pia)[ Vendor Security and Privacy Assessment ](https://www.g2.com/categories/vendor-security-and-privacy-assessment)[ Data Governance ](https://www.g2.com/categories/data-governance-tools) [ Consent Management Platform (CMP) ](https://www.g2.com/categories/consent-management-platform-cmp)[ Sensitive Data Discovery ](https://www.g2.com/categories/sensitive-data-discovery)[ Cookie Tracking ](https://www.g2.com/categories/cookie-tracking)[ Data Subject Access Request (DSAR) ](https://www.g2.com/categories/data-subject-access-request-dsar)[ Data Privacy Management ](https://www.g2.com/categories/data-privacy-management)[ Privacy Policy Generator ](https://www.g2.com/categories/privacy-policy-generator) Show More ##### Explore More [ Best app for company reputation management ](https://www.g2.com/discussions/what-s-the-best-app-for-company-reputation-management)[ Which web font marketplaces optimize fonts for faster website load times? 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