--- title: Notion Reviews meta_title: 'Notion Reviews 2026: Details, Pricing, & Features | G2' meta_description: Filter 13665 reviews by the users' company size, role or industry to find out how Notion works for a business like yours. aggregate_rating: rating_value: 4.6 review_count: 13665 scale: '5' date_modified: '2026-08-04' parent_category: name: Knowledge Management url: https://www.g2.com/categories/knowledge-management --- # Notion Reviews **Vendor:** Notion **Category:** [Knowledge Base Software](https://www.g2.com/categories/knowledge-base-software) **Average Rating:** 4.6/5.0 **Total Reviews:** 13,665 ## About Notion Notion is the connected AI workspace that brings all work together in a tool that adapts to every team—with AI to find answers and automate busywork. It's one place for search, manage projects, capture notes and company knowledge, and collaborate as a team. Millions love Notion because it increases productivity, reduces tools & costs, and empowers everyone to do their best work. Unlike fragmented, rigid software, Notion connects work into one tool that’s customizable and people love to use. Now you have beautiful tools to build your life’s work. ## Notion Pros & Cons **What users like:** - Users find Notion's **ease of use** enhances collaboration and organization, making workflows more intuitive and efficient. (4751 reviews) - Users appreciate the **versatile features** of Notion, enhancing organization and productivity across various projects and documentation. (2739 reviews) - Users appreciate the **AI integration** in Notion, enhancing organization and automating repetitive tasks effectively. (2436 reviews) - Users find Notion **intuitive and easy to use** , significantly improving organization and enhancing overall productivity for their businesses. (2353 reviews) - Users value the **organizational capabilities** of Notion, enhancing workflow and productivity through versatile features and AI tools. (2247 reviews) - Helpful (2025 reviews) - Intuitive (1626 reviews) - AI Integration (1597 reviews) - Users value the **contextual understanding** of Notion AI, enhancing efficiency in content creation and writing processes. (1571 reviews) - Versatility (1515 reviews) **What users dislike:** - Users find the **learning curve challenging** , often struggling with navigation and editing in Notion's expansive features. (1894 reviews) - Users find Notion's **limited features** restrictive, hoping for enhanced design options and AI integration improvements. (1027 reviews) - Users find Notion's interface **difficult to navigate** , with a steep learning curve for new users and formatting challenges. (941 reviews) - Users find Notion lacking in **essential features** , leading to workarounds and a less optimized experience for complex tasks. (934 reviews) - Users struggle with **usage limitations** , particularly when managing larger projects and basic document creation tasks in Notion. (851 reviews) - Users find **limited customization** options frustrating, wishing for more formatting and integration capabilities in Notion. (806 reviews) - Users face **limitations in app functionality** such as hidden cooldowns and difficulty adapting templates effectively. (799 reviews) - Users express frustration with **limited AI functionality** , desiring improvements for better integration and user experience. (733 reviews) - Not Intuitive (706 reviews) - Improvement Needed (692 reviews) ## Notion Reviews ### 1. Unified Workflow Hub with Smart Features **Rating:** 5.0/5.0 stars **Reviewed by:** Simon E. | Manager, Equity Capital Markets, Small-Business (50 or fewer emp.) **Reviewed Date:** July 27, 2026 **What do you like best about Notion?** I use Notion for organizing my personal tasks and appreciate that it has removed the need for Google Drive and Google Sheets by bringing everything together in one place as our shared workspace for the entire company. I find it simple and easy to use, and I love the AI and the introduction of lots of new features, which consistently make my life easier. Notion helps me save time and integrates everything into one platform, making it easier to manage. The onboarding helper also made the initial setup relatively easy for us. **What do you dislike about Notion?** The Notion notetaker is a bit irritating, and I think they have a huge opportunity if they manage to leverage it like granola. If they could do what granola does, they've got all the opportunity to do it. I think it could be a huge opportunity. **What problems is Notion solving and how is that benefiting you?** I use Notion to organize personal tasks, replacing Google Drive and Sheets, making it our full company workspace. It's simple, easy to use, and saves time by consolidating everything in one place with new features and AI. ### 2. With its AI integration and flexibility, Notion has changed my work life. **Rating:** 5.0/5.0 stars **Reviewed by:** Zafer . | Small-Business (50 or fewer emp.) **Reviewed Date:** July 27, 2026 **What do you like best about Notion?** One of my favorite things about Notion is that it's the best note-taking app with AI integration. It not only helps with taking notes but also greatly assists in tasks like process and task management. There are even automations available, and we can successfully connect with Claude. I use Notion databases to both archive my data and manage projects. Despite Notion's steep learning curve, we overcome this challenge thanks to the AI system. It not only teaches us how to use it but also allows us to interact with our data, which is incredibly useful. I really liked the Board feature for task management; I enjoy how everything is different and flexible. Even if I can't set up my system perfectly, the data in the first column of the rows acting like pages temporarily covers my shortcomings and allows me to take notes quickly. Additionally, the feature to publish our Notion pages with an open link is great for showing my team the things we are collaborating on. **What do you dislike about Notion?** The AI sometimes hallucinates when there's a lot of data, or recent changes might not be saved, leading to worries about potential data loss. I sometimes have to go in and out of pages to ensure my changes are saved. Sometimes when I use AI to make corrections, like adding a column to 180 rows, it doesn't apply the changes to all and skips some. Also, though I set up reminders in my custom calendar database, I think the reminder features could be improved. Additionally, in calendar view, I can't strike through a task once it's done because it's saved as a page. **What problems is Notion solving and how is that benefiting you?** I came to Notion to escape Excel. It lets me store data archivally and manage projects in databases that are readable vertically and on mobile. AI helps me overcome its high learning curve, automate adjustments, and manage tasks flexibly with board features. ### 3. Highly Customizable, Ideal for Personal & Business Use **Rating:** 4.0/5.0 stars **Reviewed by:** Celine A. | Marketing Project Assistant, Small-Business (50 or fewer emp.) **Reviewed Date:** July 27, 2026 **What do you like best about Notion?** I like that I can customize Notion and work how I want it to work, rather than being forced into a box like with other software. The integrations with Slack and Google Drive work pretty well and are very helpful, especially when I have large files like videos. I can have a direct link without searching manually. Also, the evolving setup is a good thing. **What do you dislike about Notion?** Permissions are really tricky. They're just super complex. I would suggest stop using permissions and access interchangeably and get super clear on, like, inherited permissions. So if I have data in a specific data source and I pull a link to it, like I pull multiple links to the same page, let's clarify how much of the access the permissions in the source page is actually transferable. **What problems is Notion solving and how is that benefiting you?** I use Notion to organize all aspects of life and business in one place, which saves me from needing multiple apps. It provides structure for projects and knowledge management, solving the issue of going to multiple places. ### 4. Intuitive, Visual Research Hub with Powerful Linking and AI Writing Support **Rating:** 4.5/5.0 stars **Reviewed by:** Verified User in Research | Small-Business (50 or fewer emp.) **Reviewed Date:** July 27, 2026 **What do you like best about Notion?** How intuitive it is for organisation - all the connections between folders. I use it for notes, to do lists, literature database. I use it for all research admin and research literature and notes. I like how visual and accessible all the folders are - as my research becomes more in-depth I can create new folders/themes and it doesn't mess up the entire system. I use AI for writing support, I use the integrations and relationships to link data, I can track my performance and workload, pricing is resaonable as a student - the speed can be a bit clunky if too many tabs are open and I have not used the support function **What do you dislike about Notion?** I cannot easily link my Outlook calendar or google calendar - I find the relationships between databases confusing and not intuitive **What problems is Notion solving and how is that benefiting you?** Researching before meant using a bunch of folders on my laptop which is very clunky and doesn't transfer easily - Notion means I can use any laptop anywhere and be back to my main source of literature and be organisaed all in one place ### 5. Flexible Work Management That Adapts to Our Team **Rating:** 5.0/5.0 stars **Reviewed by:** Verified User in Information Technology and Services | Small-Business (50 or fewer emp.) **Reviewed Date:** July 27, 2026 **What do you like best about Notion?** What I like most about Notion is its database functionality, especially the flexibility it provides. We use Notion for many different purposes, including sprint management, tracking technical and functional discussions, managing epics, maintaining release notes, and keeping meeting notes organized. The ability to connect all these different types of information makes it much easier to navigate between different contexts in my day to day work . Recently, I have also started using Notion AI to quickly gather information across these different databases. It has been helpful for finding relevant information faster and getting a broader view of topics without having to manually search through multiple pages and databases. **What do you dislike about Notion?** One area where I think Notion could be improved is the flexibility in managing properties within a database. Currently, all entries in a database need to share the same set of properties, even when different categories of items require different information. For users like me who rely on Notion to manage complex data and different types of information in one place, this can lead to unnecessary clutter and make databases harder to maintain. It would be useful to have conditional properties, where certain properties are shown only when they are relevant for a specific type of entry. This would help keep databases cleaner, more organized, and easier to use as they grow. **What problems is Notion solving and how is that benefiting you?** Notion helps us solve the challenge of managing our work in a way that fits our team's specific needs. The previous tool we used for sprint management provided more rigid structures and useful out-of-the-box functionalities, but it was not flexible enough to support some of our unique requirements. With Notion, there was an initial investment of time needed to set up databases, workflows, and automations. However, this allowed us to create a solution that is much more tailored to how our team works. We can structure our sprints, track different types of information, and manage our processes in a way that matches our actual needs rather than adapting our way of working to fit the tool. Another major benefit is that as our team and processes evolve, we can continue adjusting our Notion setup to support our changing needs. This flexibility helps us maintain a workflow that remains effective over time. ### 6. Highly Customizable, Rich Features but Needs More Style **Rating:** 5.0/5.0 stars **Reviewed by:** Thomas F. | intern **Reviewed Date:** July 27, 2026 **What do you like best about Notion?** I like Notion for its simple complexity, offering minimal features that can be curated into a myriad of features. This means I can use the same template by changing only one thing to solve a lot of organizational issues, keeping the platform functional and familiar. I appreciate being able to make as many different systems as I need to keep track of and manage my tasks. **What do you dislike about Notion?** There's a lot to learn to make it functional, which can be overwhelming. I've received a lot of complementary emails attempting to explain this, but I haven't used them, so maybe that's on me. It might be too utilitarian and not have enough style or color available. I don't mind, but I know lots of people who really like colorful trackers. I found app or website-based video tours more engaging than the AI, which I found unengaging and confusing. Just color backgrounds and space color schemes to make them pop would help, instead of everything just having thin black borders on a white background. Initial setup was simple, like making an account, but I found the start confusing with the AI assistant and lack of visual cues. The tour gives all elements at once then asks the user to navigate and explore. I would find a forced tour of each section at a time easier to understand and use. **What problems is Notion solving and how is that benefiting you?** I use Notion for organization. Its simple complexity lets me use templates to fix organizational issues while keeping things functional and familiar. I can manage my tasks with different systems as needed. ### 7. Flexible and Powerful, Yet Notion AI is Pricey **Rating:** 5.0/5.0 stars **Reviewed by:** Olivér T. | Brand Consultant / Co-Founder, Small-Business (50 or fewer emp.) **Reviewed Date:** July 27, 2026 **What do you like best about Notion?** I like that Notion is very flexible and I can customize it to the needs of my team. I appreciate that I can integrate it with other software, using tools like Zapier to create automations. For example, I have built automations that summarize all kinds of knowledge and information from sales and create briefs for the project manager, all integrated within Notion. **What do you dislike about Notion?** I don't like that Notion is pushing its own AI very much. Notion AI is expensive, and I prefer choosing my own AI tools. Also, when I start a meeting through Notion calendar, it defaults to the Notion recording, which doesn't even work for me because it doesn't work in Hungarian. Even if it would work in Hungarian, I wouldn't use it. Keep in mind, It's very flexible with lots of options, so you really need to figure out how you're going to use it. While it's not difficult, it is time-consuming. **What problems is Notion solving and how is that benefiting you?** I use Notion as a knowledge base and to manage projects in my business. It's very flexible, allowing customization to my team's needs with integrations to create automations. ### 8. A Clean, Flexible Workspace That Makes Productivity Feel Creative **Rating:** 4.5/5.0 stars **Reviewed by:** Aarav R. | Project manager, Small-Business (50 or fewer emp.) **Reviewed Date:** May 11, 2026 **What do you like best about Notion?** What I like most about Notion is how it gives people complete freedom to organize their work and ideas in their own style. Whether it’s notes, daily plans, projects, journals, or team collaboration, everything can be managed in one clean and customizable space. Unlike many productivity apps that feel complicated or restrictive, Notion feels simple at first but becomes incredibly powerful once you start exploring its features. The minimal design, flexibility, and ability to connect everything together make staying productive feel more creative, organized, and enjoyable. **What do you dislike about Notion?** What I dislike about Notion is that it can sometimes feel overwhelming and distracting because there are too many customization options. Large pages may also become slow, and beginners can take time to fully understand how to use it efficiently. **What problems is Notion solving and how is that benefiting you?** Notion solves the problem of keeping notes, tasks, projects, and information scattered across different apps by bringing everything into one organized workspace. This benefits users by making it easier to manage work, track goals, collaborate with teams, and stay productive without constantly switching between multiple platforms. ### 9. Easy Databases, Live Charts, and AI Search That Saves Hours **Rating:** 5.0/5.0 stars **Reviewed by:** Verified User in Computer Software | Small-Business (50 or fewer emp.) **Reviewed Date:** July 27, 2026 **What do you like best about Notion?** I use databases regularly to manage projects and tasks, and they’re very easy to set up and maintain. I also like that you can embed other data points into pages. For example, we use Amplitude to track usage data, and I love that you can pull live charts into Notion. That means I can share public-facing links with my customers so they can see their usage stats, which saves me hours I’d otherwise spend producing usage reports. It’s also amazing for onboarding new joiners to the team, since you can store all the resources they need in one place for them to work through. The AI is great for quickly surfacing information. Notion can get absolutely FULL of useful info, but it’s easy to forget where something lives, so the AI has been really helpful for searching through pages and finding what I need. **What do you dislike about Notion?** It has so many capabilities, I feel like I barely scratch the surface with what it can do. That's my only thought - I love it otherwise! **What problems is Notion solving and how is that benefiting you?** Team collaboration: we all have visibility over projects and tasks. Internal knowledge: we have all our resources in one place that we need to use e.g. how to guides, company policies. ### 10. Easy Collaboration **Rating:** 4.5/5.0 stars **Reviewed by:** Verified User in Consulting | Small-Business (50 or fewer emp.) **Reviewed Date:** July 27, 2026 **What do you like best about Notion?** I can connect all the databases together. It's easy to collaborate with others without having to save a bunch of documents. The icons are very cute. The AI works quite well in terms of creating formulas for me and helping me do things faster. **What do you dislike about Notion?** I wish the databases offered a bit more functionality when it comes to sheets. I’d also like them to support slightly more advanced formulas. At times, the system feels a little slow, which I suspect may be because there’s a lot of data in it. **What problems is Notion solving and how is that benefiting you?** It allows me to create drafts and collaborate really easily with my team. I work with consultancies, and it makes sharing work a lot easier as opposed to having to create a lot of documents, create a Google Drive, put them all in the Google Drive, and share each document individually. It's a lot better for that. I also can use it to store data, which means that I don't then need to also have a separate system. For example, one of my clients doesn't have an HR system, but I can just build a similar-ish system in Notion, which is helpful for saving money. ### 11. Team Management Becomes Simple with Notion **Rating:** 5.0/5.0 stars **Reviewed by:** Emmanuele T. | Mid-Market (51-1000 emp.) **Reviewed Date:** July 27, 2026 **What do you like best about Notion?** I use Notion for work and appreciate its ability to monitor who is doing what activities and how they are progressing, allowing my collaborators to interact directly to keep track of project progress. I find it very useful to have the immediate status of activities on different projects thanks to the 'project and tasks' templates. It is a great resource as a 'Library', where we store pages that collect experiences, found bugs, tool configurations, gathering all the team's know-how. Moreover, I really like Notion's graphics and the ease of managing things. It allows me to easily add or remove items, create pages, or write custom formulas for specific actions I need. The available templates make it easier to adapt something to my work, which I can then customize for my needs. I find the commands to insert new pages or new items really easy. Notion is definitely more user-friendly compared to other solutions I have used. **What do you dislike about Notion?** It would be nice to be able to create groups for guest users as well; in the end, it's a feature that doesn't cost much but would be very useful. The charts work well, but I don't always understand how to use them. Also, I would like to be able to use shared pages in different workgroups that can be updated. When I share the page, it would be useful to have an option to decide whether I want to share it as a stand-alone or update it automatically when it is modified in other workspaces or groups. Additionally, I need integration with Outlook for calendar and email and with the ALM PTC Windchill software. **What problems is Notion solving and how is that benefiting you?** I use Notion to monitor the status of project activities, facilitate team collaboration, and create a "library" of experiences and bugs. The ready-made templates make it easy to adapt and customize to my needs. ### 12. Effortless Collaboration and Reliable Workflows with Notion’s AI Integrations **Rating:** 4.5/5.0 stars **Reviewed by:** Verified User in Computer Software | Mid-Market (51-1000 emp.) **Reviewed Date:** July 27, 2026 **What do you like best about Notion?** We use Notion for marketing, and it makes team collaboration effortless. You can build in-depth guides and wikis to any level of detail, and the best part is the embedded AI — the MCP integration works great with Claude. Notion has adapted to fit even the most complex workflows I've thrown at it. It also integrates well with Jira, which helps us streamline our release communications. The simple UI and commenting features make reviewing easy. The AI is usable, though not the best I've seen — and I haven't found the agents especially useful yet, since we mostly rely on Claude. That said, Notion's new Claude-managed agent support looks interesting; I've yet to explore it. Reliability is a real strength: I've run workflows with thousands of rows and heavy in/out calls, and it holds up almost every time without glitches. And judging by the platform notes, it's headed in the right direction. **What do you dislike about Notion?** The typing/editing experience isn't great and has glitches. Because of its block-based approach, regular typing has misses — for example, backspace often doesn't work the way you'd expect it to in a text editor. **What problems is Notion solving and how is that benefiting you?** We use it to collaborate across the marketing team. It serves as our in-depth knowledge base for all product and process knowledge, which then feeds into our marketing workflows and the marketing artifacts we produce as output. Paired with Claude, it works beautifully as our system of record and as a place to review product marketing outputs. ### 13. Simplifies Organization with Stellar Automation **Rating:** 5.0/5.0 stars **Reviewed by:** Pooja B. | Small-Business (50 or fewer emp.) **Reviewed Date:** July 27, 2026 **What do you like best about Notion?** I love the automation part of Notion. It has made my life so much easier because I receive many different invoices regularly, and it's crucial not to miss any. Notion helps me keep track of all these invoices and reminds me of them. I don't have to manually update which invoices have been received as it's automatically known through Notion's automation feature. Every time I update the invoices, it just requires me to put a check, and it automatically resets, saving me from tedious tasks like writing the date again and putting all the invoice details. It's so much easier for me, and I love that the most about Notion. Additionally, when I first joined, the setup was very easy. I received an invite email, and everything was pretty much set up. It only took me one or two days to get accustomed, making it a very straightforward and uncomplicated platform. I would say Notion is the easiest platform to use. **What do you dislike about Notion?** I think in the automation itself, integrations with other platforms like Power Automate or Microsoft Outlook can be improved. They could be made simpler and more straightforward, so we don't need Power Automate in between. Right now, it's a bit complicated with the formulas and stuff, although Notion AI is helpful there. But still, it can be better. It would be very helpful, especially for someone from a finance background like me, who doesn't have much idea about coding and such. It would help us use Notion to its full potential. **What problems is Notion solving and how is that benefiting you?** I use Notion to organize and store information, automate reminders, and find records even from years ago. It bridges communication gaps when team members leave and simplifies invoice tracking, reducing tedious tasks with automation. ### 14. An excellent platform for data management, but initially complex **Rating:** 3.5/5.0 stars **Reviewed by:** Gioele C. | Fisioterapista sportivo, Small-Business (50 or fewer emp.) **Reviewed Date:** July 27, 2026 **What do you like best about Notion?** I use Notion mainly to manage my personal data and schedule, and it helps me study better. I appreciate the speed with which I can enter any commitments into the schedule and the ability to organize calendars and deadlines. I like the fact that I can manage all the study and information gathering in one platform. I find the ability to transcribe meetings very useful and appreciate how quick and intuitive the meeting summary function is. **What do you dislike about Notion?** I find that Notion is not easily accessible to those who are not familiar with this type of application. It would be useful to have short and quick training courses to help new users better navigate the platform. Additionally, the initial setup was quite laborious at the beginning. **What problems is Notion solving and how is that benefiting you?** I use it to manage personal data, the agenda, and study. Notion allows me to quickly enter appointments and organize the agenda and deadlines. It is useful for transcribing and summarizing meetings. ### 15. Intuitive, Fast, and Powerful AI with Great Integrations - Not Without Faults **Rating:** 4.0/5.0 stars **Reviewed by:** Verified User in Retail | Mid-Market (51-1000 emp.) **Reviewed Date:** July 26, 2026 **What do you like best about Notion?** It's very intuitive (as someone who has done a lot of coding and used several Project Management programs), integrates well with many sites and applications that I use daily (Google suite), is fast and responsive (especially on the desktop app), offers great customer service, the AI works really well when creating pages, tasks, taking meeting notes, etc. I can't speak to the pricing as our company pays for it and I don't know how much it is. **What do you dislike about Notion?** Trying to select rows on a database is kind of a nightmare. Clicking the initial row, then holding shift and clicking the last row, often doesn't work to highlight all the rows in between. Even when they are finally all selected, when I try to delete them, it often leaves behind several rows and I have to delete them again. **What problems is Notion solving and how is that benefiting you?** At the moment, it is our team's one stop shop to summarise our meetings, give action items, track those action items in our weekly meetings, and is a simple way for us to dump all of the information we have on a project in to one place. That really speeds us up as we're not bogged down a lot by admin. ### 16. Beautifully Organized, Highly Customizable Workspace **Rating:** 5.0/5.0 stars **Reviewed by:** Christina C. | Director, Key Accounts (Private Wealth & Institutional Business), Small-Business (50 or fewer emp.) **Reviewed Date:** July 27, 2026 **What do you like best about Notion?** I love how customizable it is. It allows me to centralize all of my tasks, notes, and databases in one beautifully organized and easy-to-use workspace **What do you dislike about Notion?** While Notion is incredibly powerful, it has a steep learning curve for new users. Setting up complex databases and workflows can feel overwhelming at first, and it takes some time to fully customize the workspace to your needs. **What problems is Notion solving and how is that benefiting you?** Notion solves the problem of information fragmentation by centralizing our notes, project tracking, and documentation into a single platform. Instead of switching between multiple apps, our team has a single source of truth. This has significantly reduced communication gaps, saved us time, and kept everyone aligned on our goals. ### 17. Centralize and Organize, but Lacks Integration with Programming **Rating:** 4.0/5.0 stars **Reviewed by:** Pc D. | Jefe Técnico, Small-Business (50 or fewer emp.) **Reviewed Date:** July 26, 2026 **What do you like best about Notion?** What I like most about Notion is having all the information centralized in one place. Unlike others like ChatGPT or Hemi, where information gets lost in chats, Notion always allows me to find all the saved information. It maintains a structural order of folders and projects, and I really like the Workspace structure. **What do you dislike about Notion?** I mean, I think Notion should integrate with programming. I don't know if it can be integrated so far, but I stopped using it because I started programming and was trying to get Notion to do quotes and nice things, but it really couldn't do it. I think it should have an integration to be able to program, it would be excellent. Also, at first, it was a bit difficult for me to understand how everything was managed, although the initial setup is easy, sometimes the internal configurations of Confatilos Workspace complicate things for me a bit, that is a bit more complicated for me. **What problems is Notion solving and how is that benefiting you?** I use Notion to store all my information and workflows as a second memory. I like how it centralizes my information, organizing it into folders and making it easy to search, unlike other products where information gets lost. ### 18. Customizable Yet Pricey Solution for Knowledge Management **Rating:** 3.0/5.0 stars **Reviewed by:** Srijan M. | Small-Business (50 or fewer emp.) **Reviewed Date:** July 26, 2026 **What do you like best about Notion?** I like that Notion is very customizable. I can customize things and host pages exactly how I want. The sharing features are pretty easy to use, which is helpful for collaboration. I also appreciate that it's safe and secure. Notion has a good ecosystem that connects with AI agents, which enhances the functionality by allowing things like page editing. **What do you dislike about Notion?** I would say the pricing is a bit of an issue. Like, as a student, using it for the company means I need to pick something else, which doesn't make sense. If there was some sort of a $10 or $15 tier, that would have helped students a lot. Right now, I'm on a business plan, but when it expires, I need to pay $20 for it, which doesn't make sense at all. So a different pricing strategy would have worked better. Also, the initial setup was a bit tricky, similar to learning how to code. I had to put some effort into learning how to customize it and organize stuff. **What problems is Notion solving and how is that benefiting you?** I use Notion for taking meeting notes and as a knowledge repository for my company and personal use. ### 19. Flexible Yet Sometimes Overwhelming **Rating:** 4.0/5.0 stars **Reviewed by:** Sunny W. | Business Development Associate, Small-Business (50 or fewer emp.) **Reviewed Date:** July 26, 2026 **What do you like best about Notion?** I really like how flexible and malleable Notion is. It's great for storing information because I can have tabs and stub tabs, which is a lot more helpful compared to something like a Google Doc. We use Notion a good amount for AI prompts, which is very neat. It's really helpful for documenting my SOPs and what I'm doing, making it easy for everyone to see without posting it in channels. The ability to integrate AI skills into other tools like Claude and Slack is nice for staying organized. The change documentation is a great way to see changes being made in our workspace. Also, setting up my own tab in Notion was pretty seamless, intuitive, and easy to follow. It's just nice to have all our company information in one place for everyone to access. **What do you dislike about Notion?** Sometimes I think that Notion is so malleable and flexible that it just takes a little bit longer for me to find the information. **What problems is Notion solving and how is that benefiting you?** I use Notion to document and share SOPs effortlessly. It keeps us organized in our busy startup, integrating well with tools like Slack and Claude. Its flexibility is great for storing information and using AI prompts. ### 20. Good All-in-One Workspace with Some Performance Limitations **Rating:** 4.5/5.0 stars **Reviewed by:** Atharva P. | Cloud BI Engineer, Enterprise (> 1000 emp.) **Reviewed Date:** May 08, 2026 **What do you like best about Notion?** What I like best about Notion is how flexible it is for organizing work and documentation. My team uses it for maintaining project notes, meeting discussions, task tracking, and internal documentation in one place, which reduces the need to switch between multiple tools. I also like the database and page structure because it’s easy to customize workflows based on project requirements instead of following a fixed template. Recently, I’ve been using the AI features for summarizing meeting notes and drafting documentation, which saves time during fast-paced projects. **What do you dislike about Notion?** One thing I dislike about Notion is that performance can become slow when working with large workspaces or heavily linked databases. In one of our project spaces with a lot of meeting notes, task trackers, and linked documentation pages, loading and searching content sometimes became noticeably slower. I’ve also found that managing permissions and organizing content across multiple teams can get difficult as the workspace grows. While Notion is very flexible and easy to use, some governance and workflow capabilities still feel limited for larger enterprise-style use cases. **What problems is Notion solving and how is that benefiting you?** Notion helps us centralize documentation, project notes, task tracking, and collaboration in one place instead of using multiple disconnected tools. For example, in our team we use it to maintain meeting notes, project trackers, onboarding documentation, and sprint planning pages together in a shared workspace. This makes information easier to find and reduces back-and-forth communication. It has improved collaboration and productivity because the team can access updates, documentation, and tasks from a single platform instead of switching between different tools. ### 21. Notion: A Versatile Hub for Creatives and Collaborators **Rating:** 5.0/5.0 stars **Reviewed by:** Holly H. | Candle and soap business , Small-Business (50 or fewer emp.) **Reviewed Date:** July 26, 2026 **What do you like best about Notion?** I really like everything about Notion. It's my go-to tool for various tasks like blog writing and creating landing pages. Notion has great templates for resumes, and it even helped me create my portfolio when I had no clue where to start. The AI feature is a huge help in filling any gaps I might have missed on my pages. Notion is beginner-friendly and allows you to try before you buy, which is fantastic. It integrates well with social platforms and Slack, making it excellent for workspace collaboration and working with a team. It's also not expensive and categorizes everything neatly, making it stand out from other apps. **What do you dislike about Notion?** I enjoy everything about Notion! I would be lost on my project without it! **What problems is Notion solving and how is that benefiting you?** I use Notion for creating landing pages with AI help to fill gaps. Notion integrates social platforms, offers great resume templates, and helped me create a portfolio. It's beginner-friendly, affordable, and works well with Slack. ### 22. Intuitive and Versatile, But Needs Performance Boost **Rating:** 4.0/5.0 stars **Reviewed by:** Joshua T. | Small-Business (50 or fewer emp.) **Reviewed Date:** July 26, 2026 **What do you like best about Notion?** I really like how intuitive Notion is. It's very simple to use and not as intimidating as other tools. I appreciate that it's become my everything app, helping me collect my thoughts and track issues on my GitHub. Notion custom agents help fix issues and create a changelog that I can easily skim through. I also like the database feature and HTML in the pages. These small things offer a big quality of life improvement for me. **What do you dislike about Notion?** I find the performance lacking, especially with longer pages, as it becomes super slow and uses up a lot of CPU. They really need to optimize it because this gets in the way. Also, the Notion agents' sandbox doesn't have any network egress, which feels pretty weak compared to what I'd prefer. **What problems is Notion solving and how is that benefiting you?** Notion helps me track and fix issues on my GitHub, generating a changelog I can easily review. It's become my everything app. ### 23. Simple, Fast, and Accurate—AI Tips That Make Notion Even Better **Rating:** 4.5/5.0 stars **Reviewed by:** Verified User in Management Consulting | Small-Business (50 or fewer emp.) **Reviewed Date:** July 26, 2026 **What do you like best about Notion?** Simple and easy-to-use. The AI feature makes this really easy. Fast. Things get done quickly and with a high degree of accuracy. Responsive and open to feedback. And proactive. Not only is Notion just taking direction from me, it is offering me tips and solutions to make the experience even better. **What do you dislike about Notion?** Sometimes the AI agent can be slow to respond or acknowledge a request **What problems is Notion solving and how is that benefiting you?** As an executive coach, Notion is helping to elevate the value proposition I offer my clients by creating digital notebooks I can share with them to document their leadership journey. Notion allowed me to do this for 24 different clients and it took a few hours. Had I been doing that on my own, it would taken me weeks to get it done. And Notion helped make the digital notebooks more impactful and offered suggestions that I did not think of. My hope is that Notion helped me creae becomes a living record of my clients' leadership journey—capturing the decisions, challenges, breakthroughs, lessons, and growth that God is using to shape you as a leader, husband, father, and steward. ### 24. User-Friendly AI Assistant That Organizes and Setup Projects Fast **Rating:** 4.5/5.0 stars **Reviewed by:** Verified User in Consulting | Small-Business (50 or fewer emp.) **Reviewed Date:** July 26, 2026 **What do you like best about Notion?** Its very user friendly and intuitive. Currently i have mostly used its Ai feature to start organizing the different projects and initiatives. As a business owner its like a personal assistant. Its agile. the on boarding was very easy so I was able to start using Notion very quick. In terms of Pricing its seems reasonable in comparison with the time that saves me. I have not try other integrations. Its reliable and provides accurate information. **What do you dislike about Notion?** There are so many options in the interface that it can feel overwhelming when I first start using the product. A better filter, or a clearer way to select tasks within the interface, would really help. **What problems is Notion solving and how is that benefiting you?** I manage personnel, clients, projects, and business improvements. As a sole proprietor, I need a tool that helps me keep all of these areas organized in one place. It helps me prioritize my work and visualize which areas need attention. Also it helps me with clients and collaborators, integrating them in the projects workflow. ### 25. Flexible and Customizable for Seamless Collaboration **Rating:** 5.0/5.0 stars **Reviewed by:** Laylah F. | Jr designer, Small-Business (50 or fewer emp.) **Reviewed Date:** July 26, 2026 **What do you like best about Notion?** I like that Notion is flexible and can be a multitude of things, not just fitting into one box. It solves a lot of problems easily and isn't very hard to work with, which is a big plus. I appreciate that it's customizable and can work for multiple people. The task tracking aspect is great for remembering dates and assignments, making everything so much easier to manage. We also use a few integrations, which is great when running a business, as it allows us to coordinate with tools like Slack and Google, and even see our Instagram grid. **What do you dislike about Notion?** I think the only downside is that as a team who shares a board, if one person makes a change it affects everyone, so it'd be nice if there was a way for each user's layout to not affect everyone else's. **What problems is Notion solving and how is that benefiting you?** Notion helps my team track tasks, organize ideas, manage projects, and communicate effectively. It's flexible, customizable, and supports multiple integrations, simplifying business operations. Task tracking is much easier, ensuring we know who's doing what, and nothing is overlooked. ### 26. Highly Customizable, Versatile Platform With Fast Performance and Fair Pricing **Rating:** 4.5/5.0 stars **Reviewed by:** Verified User in Consulting | Small-Business (50 or fewer emp.) **Reviewed Date:** July 26, 2026 **What do you like best about Notion?** I love how customizable it is to my needs. While it doesn't offer every level of customization I would like in the UI/UX, it's very versatile, and exceeds other platforms in this respect. For me, the ability to customize the platform and adapt it to my needs is a must-have! Performance is almost always quick, speedy, and often unnoticeable (which is a great thing!). The cost is priced just about right. It's low enough to warrant trying it out for a while before committing, and it's high enough that the company can keep releasing new features. **What do you dislike about Notion?** I'd love to be able to use my own APIs for AIs instead of theirs. I'm also sometimes a bit lost in the interface, but that's very minor. I wish it was more GTD compliant, or a mode where GTD is activated. **What problems is Notion solving and how is that benefiting you?** Lets me and my business partner customize how we approach our workload, team features, collaboration, etc. ### 27. Ultimate Workspace Organizer with Customizable Features **Rating:** 5.0/5.0 stars **Reviewed by:** RUCHIKA R. | Data Science Intern, Small-Business (50 or fewer emp.) **Reviewed Date:** July 26, 2026 **What do you like best about Notion?** I use Notion every day to keep my work and projects organized. It's where I plan hackathons, write down ideas, manage tasks, and store useful resources so I can find them later. I appreciate using databases and checklists to track progress. Honestly, having everything in one place reduces time waste and improves productivity, which is very much possible by Notion. I love how customizable it is. I have a Notion business plan, so it always allows me to create compliance rules, product ideas, research, workflows, and automations, linking everything together in a way that makes sense for my projects. The linked databases are probably my favorite feature as they let me connect compliance requirements, product features, research notes, and development tasks. I also use it alongside Google Drive, GitHub, and Figma, which allows Notion to act as a central place linking everything together. The initial setup was very straightforward and didn't require much of a learning curve. Within an hour, I had my pages, databases, and templates set up the way I wanted. **What do you dislike about Notion?** My one and only complication is that some pages can become a bit cluttered as a project grows. It would be nice if large workspaces were easier to navigate without having to reorganize things yourself. I'd like to see a better way to spot outdated pages or duplicate information. When a workspace grows, it's easy for older content to get forgotten. A feature that highlights pages that haven't been updated for a while or suggests merging similar pages would help keep everything tidy without much effort. **What problems is Notion solving and how is that benefiting you?** I use Notion to organize my work and projects, manage tasks, and store resources, which reduces time wasted searching for information and boosts productivity. It centralizes scattered info, giving me one place where everything makes sense. ### 28. Flexible All-in-One Workspace with Seamless Collaboration and Cross-Platform Sync **Rating:** 4.5/5.0 stars **Reviewed by:** Vishal K. | Devops Intern, Small-Business (50 or fewer emp.) **Reviewed Date:** May 11, 2026 **What do you like best about Notion?** What I like most about Notion is its flexibility and its all-in-one workspace approach. Unlike traditional tools that lock you into rigid structures, Notion lets me design pages, databases, and dashboards exactly the way I need. Customization is a big plus for me: I can build anything from a simple to-do list to a full project management system using linked databases. I also really value the way it combines notes and tasks, because it’s powerful to keep documentation, task tracking, and knowledge bases in one place instead of jumping between multiple apps. Collaboration is another strong point. Sharing pages with students or colleagues feels seamless, and real-time editing keeps teamwork smooth. The ready-made templates save me time, and since I can tweak them, I can easily adapt them for academic projects or technical training sessions. Finally, cross-platform access matters a lot in my day-to-day workflow. Whether I’m on Windows, Linux, or mobile, Notion keeps everything synced, which is crucial for how I work across devices. **What do you dislike about Notion?** Notion is a powerful tool, but a few pain points stand out for me. First, it relies heavily on an internet connection. In places with weak or no connectivity, it quickly becomes frustrating because the offline experience is still quite limited. I’ve also noticed performance issues once you start building more complex setups. Large linked databases and dashboard-style pages can slow down noticeably, especially when you’re managing academic reports or technical project trackers with lots of entries. Exporting is another area that feels less flexible than it should be. Exporting a database to CSV works well enough, but exporting an entire workspace or a structured report tends to be clunky and harder to manage. There’s also a real learning curve. The flexibility is great, but for new users it can feel overwhelming, and without guidance students often struggle to figure out how to structure pages and databases effectively. Finally, while Notion integrates with many tools, advanced automation is still limited. If you want deeper workflows—like native API triggers or more sophisticated connections—you often end up relying on third-party services. **What problems is Notion solving and how is that benefiting you?** Notion solves several key problems for me. Fragmented tools: Before Notion, I had to juggle separate apps for notes, tasks, and project tracking. Notion brings everything into one workspace, which cuts down on context-switching and makes my workflows feel much smoother. Project organization: I can keep academic mini-project reports, Docker troubleshooting notes, and training materials in one place by structuring them in databases and linked pages. This addresses the issue of scattered documents and helps me maintain a clear, professional record over time. Collaboration: Sharing structured content with students and colleagues is straightforward. Rather than emailing multiple files back and forth, I can simply give access to a single Notion page or a dashboard. Knowledge retention: It works as a living knowledge base. I don’t lose track of past experiments or solutions because everything stays searchable, connected, and organized. ### 29. Clean, Flexible Tool That Stands Out **Rating:** 4.0/5.0 stars **Reviewed by:** Verified User in Computer Software | Small-Business (50 or fewer emp.) **Reviewed Date:** July 26, 2026 **What do you like best about Notion?** I like how clean it looks and feels while also offering more flexibility than most similar tools in the market. I also like the number of integrations it offers and how seamlessly it connects with other tools like Figma, claude, etc. I alos like the meeting notetaker which uses AI, however I believe there is a room for improvement there. **What do you dislike about Notion?** I think the pricing can be improved, or for small startups there could be a limit where more than one members of the team can use it for free. I did submit an application for notion for startups so I can get it for my cofounders and we can use together, however I did not hear anything back on that. **What problems is Notion solving and how is that benefiting you?** Notion is helping us serve as our startup’s wiki. We use Notion only for documents that are the source of truth for the company. We used to use Confluence, but we didn’t really like its user experience or navigation. Notion's overall performance is also better. ### 30. Intuitive and Organized, but Improvable in Performance **Rating:** 4.5/5.0 stars **Reviewed by:** Jesus C. | Asistente TIC, Small-Business (50 or fewer emp.) **Reviewed Date:** July 26, 2026 **What do you like best about Notion?** I like that Notion is intuitive and has a well-integrated guide, which makes it super easy to work with. Basically, the workflow it provides on a daily basis, along with the AI chats in each note and each new card, offers an ease that helps me learn new things. Additionally, all the organization it provides improves my life. The number of pre-created templates makes it easy to adapt to my needs. **What do you dislike about Notion?** I say that the performance could perhaps be a bit more optimal because on devices with low specifications or on Android, it is not giving very good performance. On Android, for example, the application crashes a lot while I'm using it, it's very common for that to happen. I have a device with more specifications and they are prioritizing that devices or machines with low specifications have good performance in the app. **What problems is Notion solving and how is that benefiting you?** Notion is intuitive, easy to use, facilitates learning and organization by providing an efficient workflow and order in my life. ### 31. Versatile and User-Friendly, But Task Management Needs Improvement **Rating:** 4.5/5.0 stars **Reviewed by:** Emilie J. | Operations Leader, Professional Training & Coaching, Small-Business (50 or fewer emp.) **Reviewed Date:** July 26, 2026 **What do you like best about Notion?** I use Notion primarily for storing all of our SOPs and processes, which helps company employees easily find what they need to do. This feature is great for onboarding new people fast and easily. I really like the ability to have pages within pages and the use of emojis and icons to flag different types of documents and pages. I appreciate the flexibility Notion offers with tables and charts, and I just really like the AI feature for quick searches. The setup is very easy and user-friendly with no issues in getting new team members inside the platform. **What do you dislike about Notion?** I sometimes wish the task manager in Notion was better. We used to use Asana, and I feel like sometimes that was a little bit easier for task management, like completing tasks and so forth. **What problems is Notion solving and how is that benefiting you?** I use Notion for storing SOPs and processes, helping anyone at the company find what they need and onboard people quickly. It centralizes task management, documents, and resources, becoming our internal space for everything. ### 32. Streamlined Documentation, But AI and Calendar Features Need Refinement **Rating:** 5.0/5.0 stars **Reviewed by:** Labhvam K. | Enterprise (> 1000 emp.) **Reviewed Date:** July 26, 2026 **What do you like best about Notion?** I find Notion's UI great. The initial setup was pretty easy, and I think the search feature is good. I've been using Notion for a long time for documenting, and I would give it a straight-up 10 when recommending it to others for needs like documenting stuff or maybe just checking or tracking things. **What do you dislike about Notion?** I don't seem to use the new AI features that have been added in Notion, and I don't really see how they would help me in my workflow. It might be helpful if there were some templates on how to use the AI or if it could be made more intuitive. Also, I don't use the calendar feature since it doesn't fit into my workflows. I'm not sure if it's good or bad, but these are the areas where Notion doesn't quite work for me. **What problems is Notion solving and how is that benefiting you?** I use Notion primarily for documenting tasks and features, which helps me organize my work like PRDs and deployment plans effectively. ### 33. A Truly All-in-One Workspace with Flexible UI and Powerful Notion AI **Rating:** 4.5/5.0 stars **Reviewed by:** Verified User in Computer Games | Small-Business (50 or fewer emp.) **Reviewed Date:** July 26, 2026 **What do you like best about Notion?** It really feels like an all-in-one app. I love how integrated everything can be, whether I’m organizing personal information or juggling different kinds of work. I use it to do research, write video essay scripts, calculate and review my finances, and plan ahead for future events. Notion AI is lovely to work with, the flexibility to choose between several models and work on the same project is amazing. And of course I can't compliment enough how the ai models can look through my notion pages to personalize information. That is so special. I love how flexible the ui is, it lets me design my pages and make them work just like I want them to. I have no complaints about Notion's performance it just work great! Even though I'm not using the integrations as much, I have to say the catalogue was a huge pull for me to get into Notion. Because you know, what if I need them someday? The pricing is also feels pretty fair considering the unique nature of notion, all the integrations, ai models and unlimited storage! That's said I didn't like how the agents got implemented. I wish they were tied to the current subscriptions in a way that doesn't require extra payment. But I understand they need money to run so notion asks for more in return. So far, I didn't have any issues with the support of notion. Rather they were quite helpful when I accidentally expanded my notion ai subscription to two people. I just love the product. Other than these, I wish they had a voting system for future updates to the app. Even though I trust notion team to integrate best updates possible. I wish I had more say for the future of the product. **What do you dislike about Notion?** Sometimes the ai gets very confused about what to do when it's working on big scripts I'm working on. It gets stuck in a loop and makes me wait super long just to give me an error message in return. And I wish there was a way to improve notion on mobile! It feels horrible to use it on mobile. **What problems is Notion solving and how is that benefiting you?** With notion I use one app instead of so many. That's the biggest benefit I'm getting. I could've had an ai asistant, note taking app, some app to make graphs and plans seperately but I have notion! And that's all I need! ### 34. Versatile Document Management with LLM Advantage **Rating:** 4.5/5.0 stars **Reviewed by:** Tzuriel L. | Small-Business (50 or fewer emp.) **Reviewed Date:** July 26, 2026 **What do you like best about Notion?** I find Notion incredibly useful for documentation, project, and issue tracking. It's especially valuable in the requirements-design process where we gather ideas and feedback, turning them into a live requirements document that is broken down into features and projects. It serves as a central documentation repository with great linkage between documents, unlike tools like SharePoint or Jira. I like the multi-level hierarchy capability that allows me to differentiate various layers of the process, from feedback to final requirements. The inner LLM agent is a lifesaver, reducing costs and ensuring our documents are consistently updated without losing sight of important details. Additionally, the MCP integration with tools like Claude and Codex is something I love because it helps keep track of our progress effectively. The initial setup of Notion was easy, though customizing it and setting permissions can be a challenge. **What do you dislike about Notion?** The connection back to the code is not working well, and the inner agent and the outer agents don't sync together. I expect an integration into the IDE/cli so Notion is directly rooted into my AIDLC. One thing that is quite annoying is the search here; it doesn't find the Notion issues by their id. The initial setup is easy, but what is more challenging is customizing the tools going forward and setting up the right permissions per our users. **What problems is Notion solving and how is that benefiting you?** I use Notion as a centralized documentation repository. It helps link different documents and integrates projects and issue tracking. The multi-hierarchy and LLM make it easy to manage requirements and ensure nothing gets lost in updates, turning ideas into actionable features. ### 35. Excellent Mind Mapping And Task management tool **Rating:** 5.0/5.0 stars **Reviewed by:** Yash D. | Senior Software Engineer II, Computer Software, Mid-Market (51-1000 emp.) **Reviewed Date:** June 17, 2023 **What do you like best about Notion?** - The new Custom AI Agents are a standout for me. i've automated a few of my recurring workflows, like task triaging & generating daily summaries from meeting notes, which saves a ton of time of mine. I also appreciate the Notion Mail Integration, it finally feels like my email and my docs are in the same place. - Plus, the Timeline dependencies have made tracking our engineering sprints a lot more reliadble. **What do you dislike about Notion?** The biggest area for improvement is still the offline functionality. Even in this year, only the first 50 rows of a database sync for offline use, which is a real pain when i'm trying to review a full sprint backlog without WIFI, Also while the mobile app has improved, it still feels sluggish when loading page with heavy database relations. Finally, I'd love to see more generous API rate limits for those of us building custom dev tool integrations. **What problems is Notion solving and how is that benefiting you?** - Notion helps me keep all my notes, mind-maps, tasks, and To-Dos in the same place. - It allows me to search through all of my work and quickly find the information i need. - It helps me to create collaborative workspaces with my team members so we can all be on the same page. ### 36. Versatile and Efficient, Perfect for Small Teams **Rating:** 5.0/5.0 stars **Reviewed by:** Hassie H. | Small-Business (50 or fewer emp.) **Reviewed Date:** July 26, 2026 **What do you like best about Notion?** I use Notion for documentation, creating automation playbooks, SOPs, business proposals, and running agents for my Slack and emails while generating insights. I love how it takes basic day-to-day tasks off my table, giving me more room to run operations accurately. I particularly like the agents and document layout features. The agents help me manage FAQs, summarize emails, and create professional-format designs, which are useful for working with my team, clients, or drafting proposals. I switched from Google Documents to Notion for its better performance and more features, and I found the initial setup way easy. **What do you dislike about Notion?** I think the agents in Notion could be improved more since AI is advancing, which means they could help me excel even better. I'd like agents to do research and act as my virtual assistant. **What problems is Notion solving and how is that benefiting you?** I use Notion to handle documentation and automate daily tasks, freeing me to focus on operations. It simplifies email management and helps create professional designs for business use. ### 37. Flexible, Powerful, but Challenging to Master **Rating:** 4.5/5.0 stars **Reviewed by:** Stylianos C. | Data Engineer | IoT and Telemetry Data , Mid-Market (51-1000 emp.) **Reviewed Date:** July 26, 2026 **What do you like best about Notion?** I love using Notion for its flexibility to create my own space and bring into life practical ideas that help organize information in a way that fits my needs. I appreciate how it allows creativity with lots of freedom to structure the space depending on my needs and how I see things developing. The incredible AI assistant is always customizable and there to support me. I also value the focus on structured databases and the options to create tools and workspaces as I see fit. **What do you dislike about Notion?** There are some use cases where Notion's attempts to innovate in the AI space lead to unpleasant results, particularly when past implementations and default ideas get canceled. The UI/UX requires improvement, given the slow adoption for new users. I often have to refresh the page due to black screens, and the interface is becoming heavier with the added AI options, leading to additional clicks. Additionally, Notion lacks a bidirectional connection with Google Calendar by default and needs API integration for that. While Notion's flexibility is a strength, it also presents a steep learning curve, making it daunting for those less experienced or comfortable with starting from a blank page. **What problems is Notion solving and how is that benefiting you?** I use Notion to organize my personal life and manage projects, providing a space for creativity with freedom to structure as needed. Notion's AI assistant and customization make it feel like a right-hand tool. ### 38. AI-Enhanced Notion is a Game-Changer for Organization and Idea Expansion **Rating:** 4.5/5.0 stars **Reviewed by:** Verified User in Information Technology and Services | Small-Business (50 or fewer emp.) **Reviewed Date:** July 25, 2026 **What do you like best about Notion?** I love how Notion helps me keep everything organized in a methodical, structured way. The ease of access is fantastic—everything is easy to find, and with the use of AI, things come together really well. I can brainstorm and take notes, save them neatly in Markdown format, and then expand on them later when I’m ready. With AI, I’m able to access, pinpoint, and drill down into any topic I want, and it also makes it simple to store my research across pages. I’ve been a customer for a long time, and the initial setup was very easy. **What do you dislike about Notion?** I think Notion would be a lot better if it included chat-style features similar to Slack or Discord. Having that kind of built-in messaging would make it the best thing ever. Instead of having the need to integrate skalck via connectors, it would be better if notion itself would provide the same functionality natively **What problems is Notion solving and how is that benefiting you?** Notion helps me stay methodically organized by using AI to store, share, and develop ideas. I can brainstorm, take notes, and then expand on them in markdown, which is perfect for keeping my research structured and easy to access whenever I need it. Performance has been excellent for me. And for the price we’re paying, it feels like the best option right now for accessing the latest AI models from Anthropic, Open AI, Grok, and the rest. ### 39. Intuitive Yet Complex, Perfect for Creative Solopreneurs **Rating:** 5.0/5.0 stars **Reviewed by:** Gabriele S. | Small-Business (50 or fewer emp.) **Reviewed Date:** July 25, 2026 **What do you like best about Notion?** I like Notion now, especially the interface and how intuitive it is. It helps me manage a lot of information without feeling cluttered; it's pretty compact. Even though it seems like there are few features at first, it's actually a whole world in there, which is impressive and not easy to pull off. **What do you dislike about Notion?** The design of Notion is something that doesn't feel like it's at the top. I used to find the icons thing a bit hard; it was challenging to change the colors and whatnot, so I ended up creating my own icons at first. However, that has improved recently. The setup process was extremely hard for me, which was a bit challenging given my non-technical background. **What problems is Notion solving and how is that benefiting you?** I use Notion to organize my work as a content creator, musician, and writer, putting everything in one place. It manages a lot of information compactly, with an intuitive interface that makes it feel like a whole world of features. ### 40. Boosts Efficiency with Cloud-Based Flexibility **Rating:** 4.5/5.0 stars **Reviewed by:** Isabella B. | Small-Business (50 or fewer emp.) **Reviewed Date:** July 25, 2026 **What do you like best about Notion?** I like that Notion is cloud-based, so I can access it from wherever I am. It's also accessible, easy to use, and has a great visual design. **What do you dislike about Notion?** I think the Notion AI in the bottom right-hand corner is great, but there are still some things it doesn't quite understand or translate directly right away, which I guess is normal for any kind of AI. Also, when I'm using it to create tasks for my receptionists or managers, I need it to make sure it goes to the correct task lists or if it's a recurring task that it happens automatically, or at least the AI should tell me if it can't do that straight off the bat. Right now, I'm only finding out later that it's not working. I also found setting up the Notion page very overwhelming and time-consuming, which is why I gave the task of creating it to a manager. It was a matter of having time to set that up in Notion, unlike Google Workspace which was an easier, quicker setup. **What problems is Notion solving and how is that benefiting you?** Notion lets me assign tasks to my receptionist and studio manager in one place, keeping all our procedures, documents, and files together. It also includes clock in/out and our roster. ### 41. Essential for Organization, Needs Better Free Plan **Rating:** 4.5/5.0 stars **Reviewed by:** Zhinya K. | Small-Business (50 or fewer emp.) **Reviewed Date:** July 25, 2026 **What do you like best about Notion?** I use Notion primarily for organizing my personal tasks, work projects, and research, and it's really helpful. I find it beneficial for summarizing information and extracting specific details from articles. Notion is great for making mind maps, creating slides, and even organizing discussions or voice-over topics. The calendar feature helps me organize my schedules, especially important as a student managing lectures and events. It saves me from making mistakes or missing important dates. I also appreciate how it helps me manage my manuscript submissions by recording journal details and the status. The initial setup was really easy since they just ask for an email registration and the rest is straightforward. Plus, even though I initially used Google Calendar, I switched to Notion because it organizes everything so well and is unique in its features. **What do you dislike about Notion?** I'm a bit worried about using Notion because the AI is so limited and the free version is very limited too. I remember only using the free version for about one day before it asked me to charge for an upgrade. It would be better if it offered at least a one-month or three-month free trial since AI is everywhere now and part of our routine life. I don't think it's a good idea to use it just for one day before being asked to upgrade. This early upgrade request without enough free plan availability made me worry about continuing to use Notion. I really hope they review this policy to offer more free usage to users. **What problems is Notion solving and how is that benefiting you?** I use Notion for organizing my personal tasks and work projects. It's great for summarizing information, creating mind maps, and organizing my schedule, saving me time by preventing mistakes or missed events. ### 42. Notion Keeps Everything Organized—Perfect for Routines and Checklists **Rating:** 5.0/5.0 stars **Reviewed by:** Jessa G. | Ecommerce, Marketing and Operations Manager, Retail, Small-Business (50 or fewer emp.) **Reviewed Date:** July 26, 2026 **What do you like best about Notion?** I’m so in love with Notion. Even for my personal stuff, I’ve always used this tool to help me stay on top of my daily routines and checklists. I can literally do everything on it, and it makes it so much easier to keep things organized. **What do you dislike about Notion?** So far, I didnt have dislikes with Notion **What problems is Notion solving and how is that benefiting you?** I am working as an Ecommerce, Marketing and Operations Manager. Notion is helping me planning and mapping contents for the team to deliberate and approve. It helps me follow my tasks accurately. I do my check lists on it. I can share projects to everyone, we can collaborate so it is so much easier to work using Notion. ### 43. Notion: A Powerful AI-Driven Workspace With a High Skill Ceiling **Rating:** 4.5/5.0 stars **Reviewed by:** Verified User in Consulting | Small-Business (50 or fewer emp.) **Reviewed Date:** July 25, 2026 **What do you like best about Notion?** Software like Notion can be learned in a retroactive way with the help of AI. In my view, Notion is one of the best pieces of software for professionals who want to leverage AI in their work. With the right routine, Notion is easy to get started with, but it also has a high skill ceiling, which encourages people to keep improving and creates healthy competition. **What do you dislike about Notion?** Notion’s paid features feel limited, and there aren’t enough bundled plans that let someone maximize their output without running into another paywall around the corner. The pricing seems to mirror LLM pricing, even though Notion itself requires extensive AI use to get the most out of it and reach maximum efficiency. As a result, a user can quickly find themselves paying for multiple LLM plans, credits, and tokens, and then dealing with similar costs again within Notion. Overall, there still aren’t enough options that provide the full Notion experience with a single purchase, and even some basic features are locked behind premium tiers. **What problems is Notion solving and how is that benefiting you?** Notion maximizes the potential for creating useful workflows and tracking systems without requiring extensive UX/UI design knowledge, web development skills, or coding. If someone has the time to learn it, Notion’s barrier to entry is low, and it includes the tools necessary to pick it up and get going without having to learn a lot of extra skills just to translate them into a Notion-specific skill set. Beyond simply understanding workflows in general, Notion itself can function as a self-sustaining surface for business operations that most people can learn with a reasonable amount of effort. ### 44. Intuitive Interface, Ideal for Organization **Rating:** 5.0/5.0 stars **Reviewed by:** Teis J. | Gallery Attendant, Small-Business (50 or fewer emp.) **Reviewed Date:** July 25, 2026 **What do you like best about Notion?** I've been using Notion for almost 10 years for all my note-taking and project management. I really like the user interface, especially how you can have pages within pages, which makes it so easy to click between your pages and keep things organized. It's super easy to use, making it a seamless experience to compile and organize my notes. The database features are something I use a lot to make tables, and I sometimes use the AI tool for templating. The initial setup was super easy. I also use the Chrome extension for clipping. **What do you dislike about Notion?** I wish Notion AI could help create databases or interact with them because that is one of the primary things I use Notion for. I'm not sure how the search currently works, but I generally don’t feel like it finds the notes I'm looking for. Also, the sidebar which lists recent notes generally doesn’t have what I’m looking for. I really wish there was good filtering for searching for notes. **What problems is Notion solving and how is that benefiting you?** Notion makes it easy to compile and organize notes with its nice interface, solving my disorganization problem. I use it for note-taking, project management, accounting, lists, and tracking progress. ### 45. Our Go-To Company Wiki **Rating:** 4.5/5.0 stars **Reviewed by:** Rai V. | Chief of Staff, Small-Business (50 or fewer emp.) **Reviewed Date:** July 26, 2026 **What do you like best about Notion?** Notion has become our company wiki. It's where our team goes for documentation, SOPs, project information and internal knowledge. Having everything in one place makes it easy to find information and keeps everyone aligned. **What do you dislike about Notion?** Search could be more reliable, especially as our workspace has grown. Sometimes it takes longer than expected to find the right page, even when I know it exists. **What problems is Notion solving and how is that benefiting you?** Notion has become our central source of truth. Instead of information being scattered across different tools or documents, our team has one place for documentation, SOPs, project plans, and company knowledge. This has made collaboration easier, reduced duplicate work, and helped new team members get up to speed much faster. ### 46. Notion: Affordable AI, Effortless Setup **Rating:** 5.0/5.0 stars **Reviewed by:** riko p. | Petani, Small-Business (50 or fewer emp.) **Reviewed Date:** August 01, 2026 **What do you like best about Notion?** I really like Notion's AI feature because it helps my work without needing to spend extra money for an AI. It's very easy to set up in my opinion, which is important for me as I work individually. I used to use Claude AI, but I switched to Notion. I find it sufficient to use directly on the web without needing other tools, and I would rate my likelihood of recommending it to others a solid 10, stating it's really good. **What do you dislike about Notion?** Nothing to add, because I like everything about Notion products. **What problems is Notion solving and how is that benefiting you?** Notion helps me choose the right words and timing for meetings and saves money with its AI features. ### 47. Powerful Organization and Endless Possibilities **Rating:** 4.0/5.0 stars **Reviewed by:** Verified User in Marketing and Advertising | Small-Business (50 or fewer emp.) **Reviewed Date:** July 24, 2026 **What do you like best about Notion?** I like how you can create beautiful consistent documents of any type, containing information, project trackers, to-do lists, and pretty much anything you need to run and organise a business. The organisation inside the platform itself is also a massive bonus. The free plan offers enough possibilities for basic use. It's fast and works reliably, automatically saving all work. I also like how there are many possibilities after typing just a slash. Have use their AI features to find information across my account, which has been useful. **What do you dislike about Notion?** Kind of an exclusivity feeling. Google Docs offers fewer possibilities, but it’s just so low friction to start and share with anyone without needing an “account” (almost anyone has a gmail account). So I guess that’s what I dislike about Notion; I tend to use Google Docs faster because it’s so low friction and anyone can use it easily. And it safes me time in explaining to our clients how the platform works and what it is. **What problems is Notion solving and how is that benefiting you?** Not needing endless different tools. Notion offers so possibilities inside one platform, so it’s very useful as an all-in-one tool. It can handle analytics, spreadsheets, documents, trackers, portals, and more. Normally, that would require multiple softwares ### 48. Reliable Note-Taking with Convenient AI Features **Rating:** 4.5/5.0 stars **Reviewed by:** Timur S. | Small-Business (50 or fewer emp.) **Reviewed Date:** July 25, 2026 **What do you like best about Notion?** I really like Notion's AI features and how it helps with notes. It's very convenient during meetings because I can just chat with Notion to get reminders about previous discussions or meetings, like last Friday's. I also like the ability to connect plugins for building pages and notes, and I enjoy the ease of sharing meeting summaries as a website. This is particularly great when some teammates couldn't attend a meeting; I can share what was discussed with them easily. The initial setup of Notion was very easy. **What do you dislike about Notion?** I would say there's a bit of room for improvement with the Notion calendar and Notion AI, especially when it comes to meeting notes. For example, when attending meetings, I want AI to start with the context and recognize what the meeting was about, and then organize information like epics, features, and topics. It would be great if AI could sort meeting notes into folders according to topic, date, and planning. This would really help with organization. **What problems is Notion solving and how is that benefiting you?** I use Notion to organize my meeting notes, helping me remember discussions. It's helpful for sharing summaries, and I like using its AI features for tasks like recalling meeting details. The sharing feature allows me to keep my team updated even if they miss meetings. ### 49. Highly Customizable, Great for Creative Workflows **Rating:** 5.0/5.0 stars **Reviewed by:** Jonathan L. | Small-Business (50 or fewer emp.) **Reviewed Date:** July 25, 2026 **What do you like best about Notion?** I love how endlessly customizable Notion is and how modular each page can be. The possibilities are endless. The customization helps me immensely in my creative work where I'm doing new things every day. Notion is a flexible canvas that stretches with my needs. **What do you dislike about Notion?** For me, Notion is almost perfect. The only two things I'd add is maybe an easy way to add reminders and alerts for specific tasks or events - something that connects with my phone natively. The second thing is just that - the phone app is almost unusable with clunky UI. It could be much better. I would love if the phone app was even at least half as good as the desktop one. Better UI and layout. It just ruins the desktop arrangement I've made. Some of my teammates are still intimidated by the sheer sandbox of Notion. **What problems is Notion solving and how is that benefiting you?** Notion helps me stay organized and accountable personally and with my team. It enables easy sharing with clients and collaboration with freelancers. Its customizability benefits my creative work, adapting to varied daily tasks. ### 50. Powerful and Customizable, Perfect for Managing Projects **Rating:** 4.5/5.0 stars **Reviewed by:** Rósaly L. | Founder, Small-Business (50 or fewer emp.) **Reviewed Date:** July 25, 2026 **What do you like best about Notion?** I like Notion because it is super useful and quite customizable, which is ideal for managing task assignments. I also appreciate that it has an integrated AI that helps me manage and automate tasks, allowing me not to have to perform repetitive tasks. I can customize how I want to handle Notion, and that allows me to check several projects at once. **What do you dislike about Notion?** The topic of Sprints doesn't work so well, it's not very clear. Likewise, the integration of more competitive dashboards to show stakeholders is necessary for this to be complete. Also, I had a bit of difficulty with the initial setup because it's not very user-friendly and I had to research how to do several things or use templates to achieve what I wanted. **What problems is Notion solving and how is that benefiting you?** I use Notion because it is customizable, helps with task assignment and digital project management. The integrated AI allows me to automate tasks and manage multiple projects at once, researching and customizing as needed. ## Notion Discussions - [What is the best way to use column sums in formulas?](https://www.g2.com/discussions/what-is-the-best-way-to-use-column-sums-in-formulas) - 1 comment, 4 upvotes - [Ability to duplicate projects for different clients](https://www.g2.com/discussions/ability-to-duplicate-projects-for-different-clients) - 1 comment, 2 upvotes - [Will Notion be available in Portuguese?](https://www.g2.com/discussions/o-notion-vai-estar-disponivel-em-portugues) - 1 comment, 2 upvotes - [Is it possible to create formulas at the end of to-do list within page in the text box which are not part of the table, for instance to count checked boxes?](https://www.g2.com/discussions/36602-is-it-possible-to-create-formulas-at-the-end-of-to-do-list-within-page-in-the-text-box-which-are-not-part-of-the-table-for-instance-to-count-checked-boxes) - 1 comment, 2 upvotes - [How likely are you to hire an implementation consultant for Notion?](https://www.g2.com/discussions/30534-how-likely-are-you-to-hire-an-implementation-consultant-for-notion) - 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Mail](https://www.g2.com/products/yahoo-mail/reviews) - [YouTube Live](https://www.g2.com/products/youtube-live/reviews) - [Zabbix](https://www.g2.com/products/zabbix/reviews) - [Zapier](https://www.g2.com/products/zapier/reviews) - [Zelt](https://www.g2.com/products/zelt/reviews) - [Zendesk for Customer Service](https://www.g2.com/products/zendesk-for-customer-service/reviews) - [Zeplin](https://www.g2.com/products/zeplin/reviews) - [Zoho Calendar](https://www.g2.com/products/zoho-calendar/reviews) - [Zoho Cliq](https://www.g2.com/products/zoho-cliq/reviews) - [Zoho CRM](https://www.g2.com/products/zoho-crm/reviews) - [Zoom Phone](https://www.g2.com/products/zoom-zoom-phone/reviews) - [Zoom Workplace](https://www.g2.com/products/zoom-workplace/reviews) - [Zotero](https://www.g2.com/products/zotero/reviews) ## Notion Features **Tasks** - Creation & Assignment - Due Dates - Task Prioritization - To-Do Lists - Dependencies - Mass Updates - Drag & Drop - Recurring Tasks **Core Conversational Capabilities - AI Chatbots** - Controlled LLM Response Generation - Context Maintenance Within Sessions - Natural Language Understanding & Intent Inference **Grammar** - Grammar Check - Tone Check - Sentence Formatting **Knowledge Pages** - Templates - In-Content Feedback - Versioning and Version History - Duplicate Detection - Content Editor **Compatibility** - Federated Search - File Types - Global Language Support **Responses** - Personalization - Route To Human - Natural Language Understanding (NLU) **Data** - Reliability - Data Security **Automation - AI Agents** - Sales Follow-Up - Customer Interaction Automation - Lead Generation - Document Processing - Feedback Collection **Customization - AI Agent Builders** - Natural Language Configuration - Tone Customization - Security Guardrails **Agentic AI - Enterprise Search Software** - Autonomous Task Execution - Multi-step Planning - Cross-system Integration - Adaptive Learning - Proactive Assistance - Decision Making **Agentic AI - Note-Taking Software** - Autonomous Task Execution **Projects** - Planning - Project Map - GANTT - Calendar View - Views - Project Budgeting - Issue Tracking - Templates - Critical Path - Time & Expense - Methodologies **Knowledge Base** - Q & A - Link Sharing - Searchable **Formatting** - Plagiarism Check - Style Editor - Citation Finder **Knowledge Dissemination** - Permissions - Knowledge Sharing - Notifications - Advanced Search - Browser Extension - Organization - Other Integrations - Knowledge Integrations **Search Queries** - Typo Tolerance - Faceted Search - Synonyms - Highlighting - Natural Language **Platform** - Conversation Editor - Integration - Human-In-The-Loop **Interaction** - Complex Query Handling - Natural Conversation - Understanding - Context Management - Customizability **Autonomy - AI Agents** - Independent Decision Making - Adaptive Responses - Task Execution - Problem Solving **Functionality - AI Agent Builders** - Omni-channel Support - Agent Branding - Proactive Response Capabilities - Seamless Human Escalation **AI powered search - Enterprise Search Software** - Generative RAG (Retrieval augmented generation) - Relevance Tuning - NLP & Semantic search **Resource Management** - Resource Definiton - Capacity - Scheduling **Security** - Role-Based Permission - Public vs Private **Task & Flow Management - AI Chatbots** - Scripted Dialogue & Decision Tree Support - Fallback Responses for Unknown Queries **Content ** - Idea Recommendation - Content Generation - Form Generation **Functionality** - Personalization - Search Analytics - Integrations **Learning** - User Interaction Learning - Error Learning **Generative AI** - AI Text Generation - AI Text Summarization **Data and Analytics - AI Agent Builders** - Analytics & Reporting - Contextual Awareness - Data Privacy Compliance **Agentic AI - Knowledge Base** - Adaptive Learning - Natural Language Interaction - Proactive Assistance **Agentic AI - AI Agents** - Autonomous Task Execution - Multi-step Planning - Cross-system Integration - Adaptive Learning - Natural Language Interaction - Proactive Assistance - Decision Making **Compatibility - Enterprise Search Software** - File Types - Federated Search - Global Language Support **Project Monitoring** - Baselining / KPIs - Resource Allocation - Dashboards **Content** - Import - File Viewing - Update Notifications **Product Type** - Standalone Application - Plugin **Deployment & Embedding - AI Chatbots** - API Access for Business System Integration - Web Widget & SDK Embedding **Content Generation** - Creativity - Content Accuracy **Integration - AI Agent Builders** - Workflow Automation - API Usage - Platform Interoperability - CRM Data Integration **Functionality - Enterprise Search Software** - Personalization - Search Analytics - Integrations **Communication** - Social Features - Tagging - Upload - Comments **Admin & Configuration - AI Chatbots** - No-Code Conversation Design **System** - API Flexibility - Update Frequency and Utility - Cross-Platform Compatibility - Software Integration **Generative AI** - AI Text Generation - AI Text Summarization **Generative AI** - AI Text Generation - AI Text Summarization **Search Queries - Enterprise Search Software** - Highlighting - Faceted Search - Typo Tolerance - Synonyms **Agentic AI - Project Management** - Autonomous Task Execution - Multi-step Planning - Cross-system Integration - Adaptive Learning - Natural Language Interaction - Proactive Assistance - Decision Making **Agentic AI - AI Chatbots** - Autonomous Task Execution - Multi-step Planning - Cross-system Integration - Adaptive Learning - Natural Language Interaction - Proactive Assistance - Decision Making **Monitoring & Improvement - AI Chatbots** - Feedback-Driven Response Optimization **Reliability & Safety - AI Chatbots** - Guardrails & Content Controls ## Top Notion Alternatives - [ClickUp](https://www.g2.com/products/clickup/reviews) - 4.6/5.0 (12,961 reviews) - [Guru](https://www.g2.com/products/guru/reviews) - 4.7/5.0 (2,260 reviews) - 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