--- title: Microsoft OneNote Reviews meta_title: 'Microsoft OneNote Reviews 2026: Details, Pricing, & Features | G2' meta_description: Filter 1871 reviews by the users' company size, role or industry to find out how Microsoft OneNote works for a business like yours. aggregate_rating: rating_value: 4.5 review_count: 1871 scale: '5' date_modified: '2026-08-13' parent_category: name: Collaboration & Productivity url: https://www.g2.com/categories/collaboration-productivity --- # Microsoft OneNote Reviews **Vendor:** Microsoft **Category:** [Note-Taking Software](https://www.g2.com/categories/note-taking-software) **Average Rating:** 4.5/5.0 **Total Reviews:** 1,871 ## About Microsoft OneNote Microsoft OneNote is a note-taking application designed to help users capture, organize, and share information across various devices. It allows for the creation of digital notebooks where users can input text, drawings, screen clippings, and audio commentaries. OneNote's free-form canvas enables users to place content anywhere on the page, facilitating a flexible and intuitive note-taking experience. Integrated with Microsoft 365, OneNote supports real-time collaboration, allowing multiple users to edit and share notes simultaneously. Its cross-platform availability ensures seamless access to notes on Windows, macOS, iOS, Android, and through web browsers. Key Features and Functionality: - Flexible Note-Taking: Users can type, handwrite, or draw notes, insert images, and embed multimedia content, accommodating various input preferences. - Organizational Tools: Notebooks are structured into sections and pages, with powerful search capabilities to quickly locate information. - Collaboration: Multiple users can work on the same notebook simultaneously, with changes synced in real-time, enhancing teamwork and productivity. - Integration with Microsoft 365: Seamless integration with other Microsoft applications like Word, Excel, and PowerPoint allows for easy sharing and embedding of content. - Cross-Platform Accessibility: OneNote is available on various platforms, including Windows, macOS, iOS, Android, and web browsers, ensuring access to notes from any device. Primary Value and User Solutions: OneNote addresses the need for a centralized, flexible, and collaborative note-taking solution. It simplifies information management by allowing users to capture diverse content types in a single location, organize them effectively, and access them across multiple devices. The application's collaborative features enhance teamwork by enabling shared access and real-time editing, making it ideal for both personal productivity and professional projects. By integrating with the Microsoft 365 suite, OneNote streamlines workflows and ensures that users have the tools they need to capture ideas, plan projects, and share information efficiently. ## Microsoft OneNote Pros & Cons **What users like:** - Users value the **handwritten note-taking** feature of Microsoft OneNote, enhancing memory retention and organization through seamless linking. (12 reviews) - Users appreciate the **organization features** of Microsoft OneNote, facilitating effective note management and seamless access across devices. (8 reviews) - Users appreciate the **seamless integrations** of Microsoft OneNote with other Microsoft products, enhancing collaboration and information management. (7 reviews) - Users love the **ease of use** of Microsoft OneNote, appreciating its user-friendly interface and effortless setup. (6 reviews) - Users love the **flexibility** of Microsoft OneNote for organizing diverse information effortlessly across devices and projects. (5 reviews) - Users love the **user-friendly interface** of OneNote, which simplifies task management and enhances productivity. (3 reviews) - Easy Setup (2 reviews) - Implementation Ease (2 reviews) - Action Items (1 reviews) - Automation (1 reviews) **What users dislike:** - Users often face **connectivity issues** that hinder their experience, particularly with syncing across devices and cloud features. (4 reviews) - Users feel the **UI clutter** in OneNote leads to a confusing experience, particularly for new users. (3 reviews) - Users find OneNote has **limited features** for advanced formatting and sharing options, affecting usability across devices. (2 reviews) - Users experience **note-taking issues** with frustrating export difficulties, problematic page settings, and typing lag affecting workflow. (2 reviews) - Users struggle with **organization difficulty** in OneNote, leading to messy notebooks without strict structural guidelines. (2 reviews) - Users find **page management challenging** , struggling with exporting, syncing, and arranging notes effectively in OneNote. (2 reviews) - Users find the **search functionality unreliable** , struggling with accuracy and organization amidst numerous notebooks and notes. (2 reviews) - Users experience **slow loading** in Microsoft OneNote, causing frustration with typing lag and unresponsive scrolling. (2 reviews) - Usage Limitations (2 reviews) - Lack of Features (1 reviews) ## Microsoft OneNote Reviews ### 1. Versatile Note Taking and Seamless Collaboration for Teams **Rating:** 4.5/5.0 stars **Reviewed by:** Nijat I. | Full-stack Developer, Information Technology and Services, Small-Business (50 or fewer emp.) **Reviewed Date:** January 13, 2026 **What do you like best about Microsoft OneNote?** Microsoft OneNote is an effective tool to use in a professional setting due to being flexible in knowledge and note management. This application enables management of information through notebooks, sections, and pages, which is quite useful in managing meeting information, project and document ideas, and managing research documentation. The strength of using Microsoft OneNote lies in being able to integrate different elements, such as text, to-do lists, images, links, and code snippets, in one page that can be effectively used in a working environment. **What do you dislike about Microsoft OneNote?** The only downside here is that OneNote does not have a strict organizational system, like a documentation tool with a wiki. This means that, without a certain amount of organizational discipline, the notebooks can get messy. The search function is good, but it can still be difficult, even in a large amount of notes distributed among a variety of notebooks. There is very limited functionality for getting the information out into other forms, and the options for formatting are very basic. **What problems is Microsoft OneNote solving and how is that benefiting you?** OneNote addresses the problem of having scattered information found through emails, text files, and personal devices. The program offers a central and facilitated space to record and arrange information through meetings, planning, and projects. This increases individual efficiency and prevents the loss of information. ### 2. Excellent for Handwritten Notes and PDFs **Rating:** 5.0/5.0 stars **Reviewed by:** Akshit K. | Consultant, Enterprise (> 1000 emp.) **Reviewed Date:** December 02, 2025 **What do you like best about Microsoft OneNote?** I love using Microsoft OneNote for taking handwritten notes, which helps me remember better and organize my notes by linking them to others seamlessly. The ability to add equations and mathematical notations easily is another aspect I find incredibly valuable, enhancing my note-taking capabilities, especially during study sessions. I also enjoy the feature that allows me to import PDF documents and add them as printouts on the page for annotation. This feature significantly reduces the hassle of carrying physical copies and stationery items, making my study experience more efficient and organized. Additionally, the initial setup process for Microsoft OneNote was very easy, which I found to be a great relief and added to the overall positive experience. I am highly likely to recommend it to friends and colleagues due to these impressive features and ease of use. **What do you dislike about Microsoft OneNote?** I find exporting notes tough, and setting page sizes can be tricky. The printout settings don't estimate margins well, which can be frustrating. Margins should be clearly shown when setting printouts and while taking notes. **What problems is Microsoft OneNote solving and how is that benefiting you?** I use Microsoft OneNote for note-taking, task planning, and study notes. It lets me add equations and annotate PDFs, reducing the hassle of carrying physical materials. ### 3. A Trustworthy Digital Journal for Organized Thought and Everyday Tasks **Rating:** 4.0/5.0 stars **Reviewed by:** Sabri S. | trainer, Consulting, Small-Business (50 or fewer emp.) **Reviewed Date:** January 27, 2026 **What do you like best about Microsoft OneNote?** For both personal and professional use, Microsoft OneNote is incredibly adaptable. It's great for meeting notes, project tracking, training materials, and general knowledge management because of how easily information can be organized using notebooks, sections, and pages. **What do you dislike about Microsoft OneNote?** Despite OneNote's strength, it can become disorganized if proper naming and structure guidelines are not followed. Large notebooks can easily become disorganized because there is no established hierarchy. **What problems is Microsoft OneNote solving and how is that benefiting you?** By offering a single, centralized workspace, OneNote addresses the issue of dispersed notes across emails, documents, and paper notebooks. ### 4. Great for Storyboarding, Needs Faster Typing **Rating:** 4.0/5.0 stars **Reviewed by:** Subhajit P. | Writer, Small-Business (50 or fewer emp.) **Reviewed Date:** November 19, 2025 **What do you like best about Microsoft OneNote?** I love using Microsoft OneNote because it allows me to paint and storyboard, which are crucial features for my content creation and scripting tasks. I appreciate being able to organize my notes with chapters, making it easier to reference and manage different sections of my work. One of the best aspects is that I can access and make changes to my notes from my phone anywhere, which provides great flexibility and convenience, especially when I am on the go. Additionally, the integration with Excel enhances my workflow, making data management seamless. Switching from physical copies to Microsoft OneNote was a great decision, simplifying my setup process while offering digital versatility. **What do you dislike about Microsoft OneNote?** I dislike the typing speed in Microsoft OneNote as it lags when I type, which disrupts my workflow. I wish it could be as instant as other note-taking apps. **What problems is Microsoft OneNote solving and how is that benefiting you?** I use Microsoft OneNote for content creation, as it allows me to store scripts, storyboard on pages, and organize notes with chapters. I can access it anywhere from my phone and make changes, enhancing flexibility. ### 5. Keep notes organized easily **Rating:** 4.5/5.0 stars **Reviewed by:** Laura H. | n/a, Small-Business (50 or fewer emp.) **Reviewed Date:** May 20, 2025 **What do you like best about Microsoft OneNote?** I like to keep organized notebooks depending on meeting / project and can effectively find when using the search tool. Easily copy and paste screen shots while taking notes to integrate. **What do you dislike about Microsoft OneNote?** Need a better way to have a shared notebook or sharing options - connect with teams a bit easier / not log users out **What problems is Microsoft OneNote solving and how is that benefiting you?** it solves the organization issues of a traditional hand written note book that I can categorize easily or move pages where needed - search up names and specific dates and keep all my projects organized with clear history. taking group notes works great in real-time and used while working with user research feedback capture of interviews with the team consolidating notes with KTAs. ### 6. OneNote: A Handy Tool for Work and Study **Rating:** 5.0/5.0 stars **Reviewed by:** Verified User in Telecommunications | Small-Business (50 or fewer emp.) **Reviewed Date:** May 23, 2025 **What do you like best about Microsoft OneNote?** OneNote is great for organising notes in a clear, flexible structure. I like how it mimics a physical notebook with tabs and sections, making it easy to manage different topics or projects. It’s also really handy that it syncs across devices, so I can access my notes on my phone, tablet, or computer anytime. The ability to draw, highlight, and insert images or files is a big plus too. **What do you dislike about Microsoft OneNote?** It can feel a bit clunky at times, especially with syncing issues between devices or when working offline. The search function doesn’t always return accurate results, and formatting can be inconsistent if you copy and paste from other sources. Also, if you’re not already familiar with the layout, the interface can be a little overwhelming at first. **What problems is Microsoft OneNote solving and how is that benefiting you?** OneNote helps me stay organised and keeps all my work and personal notes in one place. It solves the problem of managing multiple types of information—meeting notes, to-do lists, research, screenshots—by letting me store and access everything from any device. It’s improved my productivity and reduced the time I spend searching for information. ### 7. Efficient for many years, but online sync needs improvement **Rating:** 4.0/5.0 stars **Reviewed by:** suxia x. | Operation Director, Mid-Market (51-1000 emp.) **Reviewed Date:** September 19, 2025 **What do you like best about Microsoft OneNote?** It keeps me organized and productive. The notebook-section-page structure makes it easy to capture ideas, notes and plans. **What do you dislike about Microsoft OneNote?** The cloud syncing and online features need improvement. **What problems is Microsoft OneNote solving and how is that benefiting you?** I've been using OneNote for many years and it has consitently helped me tay organized and productive. ### 8. One stop solution for taking notes and organizing your thoughts **Rating:** 5.0/5.0 stars **Reviewed by:** CA Ayush G. | Transaction Advisory Services Consultant, Mid-Market (51-1000 emp.) **Reviewed Date:** September 20, 2024 **What do you like best about Microsoft OneNote?** Its a very easy to use and implement app and can be integrated easily with other microsoft applications. It has multiple features such as taking notes, sharing the same with others, interactive discussions. creating a to do list, organising pages into sections etc. I use it quite often for my day to days tasks. **What do you dislike about Microsoft OneNote?** Sometimes it starts acting a bit frosty and most of the times we receive an error of quota exceeded. **What problems is Microsoft OneNote solving and how is that benefiting you?** The problem of carrying a physical notebook everytime you go to a meeting. ## Microsoft OneNote Discussions - [What are some advanced note-taking and organization features in Microsoft OneNote that a new user should know about?](https://www.g2.com/discussions/what-are-some-advanced-note-taking-and-organization-features-in-microsoft-onenote-that-a-new-user-should-know-about) - 1 comment, 1 upvote - [What's the better way to save something as a template in software.](https://www.g2.com/discussions/what-s-the-better-way-to-save-something-as-a-template-in-software) - 1 comment, 1 upvote - [Does anyone directly link OneNote to their Outlook account for sending notes to others?](https://www.g2.com/discussions/51711-does-anyone-directly-link-onenote-to-their-outlook-account-for-sending-notes-to-others) - 1 comment, 1 upvote - [Where do you use onenote?](https://www.g2.com/discussions/where-do-you-use-onenote) - 1 comment, 1 upvote - [Is there a way to give users edit permission t specific sections/pages within a OneNote document, or do permissions apply to the entire document only?](https://www.g2.com/discussions/is-there-a-way-to-give-users-edit-permission-t-specific-sections-pages-within-a-onenote-document-or-do-permissions-apply-to-the-entire-document-only) - 2 comments, 1 upvote - [View Microsoft OneNote pricing details and edition comparison](https://www.g2.com/products/microsoft-onenote/reviews?filters%5Bsentiment_snippet%5D=1187263&qs=pros-and-cons§ion=pricing&secure%5Bexpires_at%5D=2026-08-14+19%3A02%3A51+-0500&secure%5Bsession_id%5D=70943e38-3af2-44e5-a9f2-31fa6ef07ae0&secure%5Btoken%5D=0ce3b95dcd849d928685e0d2982056575e8560b74c1c976f9e82f1555f6eec2f&format=llm_user) ## Microsoft OneNote Integrations - [Microsoft Excel](https://www.g2.com/products/microsoft-excel/reviews) - [Microsoft Outlook](https://www.g2.com/products/microsoft-outlook/reviews) - [Microsoft Teams](https://www.g2.com/products/microsoft-teams/reviews) - [Microsoft Word](https://www.g2.com/products/microsoft-word/reviews) ## Microsoft OneNote Features **Additional Functionality** - Third-Party Integrations - To-Do List - @mentions - Single Sign On - File Management - Activity Dashboard - Drag & Drop - Alerts/Notifications - Prioritization - Access Controls/Permissions - Screen Sharing - Content Management - Brainstorming - AI Copilot - File Transfer - Calendar Management - Status Tracking - Real-Time Notifications - Version Control - Task Management - Activity Tracking - Real Time Editing - Communication Management - Chat/Messaging - Tagging - Generative AI - Assignment Management - Task Scheduling - Project Management - Collaboration Tools - Workflow Management - Secure Data Storage - File Sharing - Document Storage - Task Progress Tracking - Discussions/Forums - Commenting/Notes - Reporting & Statistics - Contact Management - Video Conferencing - Progress Tracking - Mobile Access - API - Document Management - Customizable Branding **Agentic AI - Note-Taking Software** - Autonomous Task Execution **Additional Functionality** - @mentions - Search/Filter - Data Import/Export - Alerts/Notifications - Document Classification - Task Management - Meeting Notes - Drag & Drop - Wiki - Reminders - Access Controls/Permissions - Calendar/Reminder System - Document Storage - Activity Dashboard - Notes Management - Calendar Sync - Tagging - Multi-Device Support - Collaboration Tools - Templates - Dashboard - File Sharing - To-Do List - Generative AI - Commenting/Notes - Content Scan - Offline Access - Annotations - Full Text Search - Task Tagging - Handwriting Recognition - Reporting/Analytics - AI Copilot ## Top Microsoft OneNote Alternatives - [Google Workspace](https://www.g2.com/products/google-workspace/reviews) - 4.6/5.0 (45,665 reviews) - [Notion](https://www.g2.com/products/notion/reviews) - 4.6/5.0 (12,457 reviews) - [Evernote](https://www.g2.com/products/evernote/reviews) - 4.3/5.0 (2,012 reviews)