# Best Task Management Software - Page 31 *By [Subhransu Sahu](https://research.g2.com/insights/author/subhransu-sahu)* Task management software assists users and teams in managing individual tasks and organizing daily workflows, creating to-do lists with start and end dates, breaking down components of larger tasks, categorizing assignments, and enabling both self-management for individuals and task assignment and monitoring for administrators. ### Core Capabilities of Task Management Software To qualify for inclusion in the Task Management category, a product must: - Create individual tasks and assign them to employees based on their role - Manage interdependencies between tasks based on predefined rules - Create start and end dates, which can be adjusted manually or automatically - Allow employees to manage their tasks and report on their progress - Edit task activity statuses such as open, closed, pending, or on hold - Focus on single assignments and collaboration, not entire projects ### Common Use Cases for Task Management Software Individuals and teams across virtually any industry use [task management software](https://learn.g2.com/best-free-task-management-software) to stay organized and on top of daily, weekly, and monthly responsibilities. Common use cases include: - Tracking personal task progress separate from larger team or project goals - Breaking down complex deliverables into discrete, assignable subtasks with deadlines - Enabling administrators to assign work and monitor completion across team members ### How Task Management Software Differs from Other Tools Task management software is closely related to [project management software](https://www.g2.com/categories/project-management) but differs in scale and scope. Project management software enables users to manage entire teams, balance multiple projects, and analyze productivity across complex initiatives. Task management software focuses on individual effort, outlining discrete assignments, setting due dates, and supporting self-management rather than full project orchestration. ### Insights from G2 on Task Management Software Based on category trends on G2, simplicity of task creation and deadline tracking stand out as standout features. These platforms deliver improvements in daily productivity and reduced missed deadlines as primary benefits of adoption. ## How Many Task Management Software Products Does G2 Track? **Total Products under this Category:** 476 ### Category Stats (May 2026) - **Average Rating**: 4.46/5 - **New Reviews This Quarter**: 1,765 - **Buyer Segments**: Small-Business 61% │ Mid-Market 31% │ Enterprise 9% - **Top Trending Product**: TeamTrace (+0.125) *Last updated: May 13, 2026* ## How Does G2 Rank Task Management Software Products? **Why You Can Trust G2's Software Rankings:** - 30 Analysts and Data Experts - 112,900+ Authentic Reviews - 476+ Products - Unbiased Rankings G2's software rankings are built on verified user reviews, rigorous moderation, and a consistent research methodology maintained by a team of analysts and data experts. Each product is measured using the same transparent criteria, with no paid placement or vendor influence. While reviews reflect real user experiences, which can be subjective, they offer valuable insight into how software performs in the hands of professionals. Together, these inputs power the G2 Score, a standardized way to compare tools within every category. ## Which Task Management Software Is Best for Your Use Case? - **Leader:** [Asana](https://www.g2.com/products/asana/reviews) - **Highest Performer:** [Freedcamp](https://www.g2.com/products/freedcamp/reviews) - **Easiest to Use:** [Backlog](https://www.g2.com/products/backlog/reviews) - **Top Trending:** [morningmate](https://www.g2.com/products/morningmate/reviews) - **Best Free Software:** [Trello](https://www.g2.com/products/trello/reviews) --- **Sponsored** ### Hive Hive is a type of project management software solution designed to help teams streamline their workflows and enhance collaboration. This platform provides a comprehensive suite of tools that cater to various project management needs, enabling users to manage tasks, track progress, and communicate effectively within their teams. Hive's flexibility allows organizations to tailor their project management experience to fit their unique requirements, ensuring that teams can work in a way that suits them best. Targeted at businesses of all sizes, Hive is particularly beneficial for teams that require a high level of customization in their project management processes. Whether it's a marketing team coordinating campaigns, a product development team managing timelines, or a remote team collaborating on deliverables, Hive offers the versatility needed to adapt to different workflows. The platform is designed to accommodate diverse use cases, making it a valuable asset for organizations looking to improve efficiency and productivity. One of the key features of Hive is its flexible project views, which allow users to visualize their work in a manner that aligns with their preferences. Users can choose from various layouts, such as Kanban boards, Gantt charts, or list views, providing multiple ways to manage tasks and deadlines. This adaptability ensures that teams can find the most effective way to organize their projects, leading to increased clarity and focus. Additionally, Hive offers extensive customization options, enabling users to create workflows that reflect their specific processes. This includes the ability to set custom fields, automate repetitive tasks, and integrate with other tools that teams may already be using. Such features not only save time but also enhance the overall project management experience by allowing teams to work more efficiently and effectively. Another standout aspect of Hive is its commitment to user success. The platform is designed with the understanding that every team has unique needs, and Hive is willing to build additional tools or features to meet those needs. This level of support ensures that organizations can fully leverage the capabilities of the software, ultimately leading to improved project outcomes and faster execution of tasks. By adopting Hive, teams can expect to enhance their project management processes and foster a more collaborative work environment. [Visit website](https://www.g2.com/external_clickthroughs/record?secure%5Bad_program%5D=ppc&secure%5Bad_slot%5D=category_product_list&secure%5Bcategory_id%5D=646&secure%5Bdisplayable_resource_id%5D=646&secure%5Bdisplayable_resource_type%5D=Category&secure%5Bmedium%5D=sponsored&secure%5Bplacement_reason%5D=page_category&secure%5Bplacement_resource_ids%5D%5B%5D=646&secure%5Bprioritized%5D=false&secure%5Bproduct_id%5D=27036&secure%5Bresource_id%5D=646&secure%5Bresource_type%5D=Category&secure%5Bsource_type%5D=category_page&secure%5Bsource_url%5D=https%3A%2F%2Fwww.g2.com%2Fcategories%2Ftask-management-software&secure%5Btoken%5D=76827f6ad8f86a2f4b036d1055f5a9af8d1f8a6e7e3d19c1932938db6f1e527e&secure%5Burl%5D=https%3A%2F%2Fhive.com%2F&secure%5Burl_type%5D=company_website) --- ## What Is Task Management Software? [Project, Portfolio & Program Management Software](https://www.g2.com/categories/project-portfolio-program-management) ## What Software Categories Are Similar to Task Management Software? - [Project Management Software](https://www.g2.com/categories/project-management) - [Work Management Software](https://www.g2.com/categories/work-management) - [Project Collaboration Software](https://www.g2.com/categories/project-collaboration) --- ## How Do You Choose the Right Task Management Software? ### What You Should Know About Task Management Software ### What is Task Management Software? Task management software is an effective way for companies to reorganize overarching goals into a series of individual tasks. This enables companies to break down monthly and annual goals into daily and weekly tasks, which helps workers ensure they are contributing to key performance indicators on a daily basis. Task managers can extract valuable data from task management software, as it will display how long it takes to complete certain tasks and how many resources are needed. This allows task managers to budget and forecast more accurately, which can improve the effectiveness of future projects. ### Why Use Task Management Software? Task management software can drastically improve the efficiency of your company. Workers that are able to visualize their daily tasks within a project hub are able to stay on track with their work and claim ownership over deadlines. Task management software can also save workers time by attaching all relevant documents and files within each task so workers do not have to spend time searching for them. Besides saving plenty of time, task management software can also keep company employees happy. By analyzing how long certain tasks take to complete, task managers can better assess how much workers can handle. This way they can evenly distribute tasks among workers. This way, no worker feels overwhelmed, and every worker only takes on as much as they can handle. ### Who Uses Task Management Software? **Task Managers and Project Managers —** Task management software is beneficial to any task manager that operates on a team. The software allows them to create and assign tasks, set due dates and reminders, and set priority levels on tasks. On a more grand scale, project managers will use task management software to break down long-term projects into daily and weekly tasks. This helps to make project work more manageable for employees. **Employees —** Employees across all teams will benefit from using task management software. Whether you’re an employee in engineering or sales, it is valuable to visualize your daily tasks and ensure that you are staying on track. Employees within a team can also collaborate on certain tasks within the software, which can help mitigate any roadblocks that may be preventing workers from completing a task. **Team Managers —** Team managers can extract data from each task and analyze how long it takes and how many resources are needed to complete each task. They can then use this data to consistently improve the overall efficiency of their workers. ### Task Management Software Features Within task management software are a variety of task management tools that will allow you to optimize task and project efficiency. Some task management apps will focus on certain features over others, so make sure to assess your company's needs before settling on a task management solution. **Task Creation and Assignment —** Task creation and assignment features allow users to create task lists for individual users with details and due dates. This is the main function of task management software, as it helps companies achieve deadlines, set to-do lists, and set priority levels on certain tasks. **Email Notifications —** Because task management software can get cluttered with a barrage of tasks, employees can sometimes overlook certain tasks that may be buried beneath other tasks. With this in mind, task management software includes email notification features that remind you at the beginning of each day which tasks have a high priority and must be completed by the end of the day. **Collaborative Project Planning —** Task management software allows multiple users to collaborate on the planning and execution of a project. This feature includes a comments section where users can share their ideas and improve communication on certain projects. Users can also access an upload feature, where media can be uploaded, associated with projects or tasks, discussed, and annotated. **Baselining/KPIs —** Task management software allows users to set and track key performance indicators within the software. This feature allows users to track key performance indicators or baseline assessments throughout a project lifecycle or across multiple projects. Key performance indicators ensure that the tasks that are being assigned are contributing to the overall success of the company. **Kanban Boards —** Task management software helps users map out the entirety of a project with a project management tool called a kanban board. A kanban board maps out projects with milestones, due dates, deliverables, and interdependencies. This provides users with a better visual on how they are pacing throughout a project, which ensures that they complete the project. **Portfolio Management —** Task management software often includes features that help with portfolio coordination and budgeting. Portfolio coordination allows users to organize, prioritize, rate, and score projects to best understand your business' progress and initiatives. This helps businesses keep track of goals and metrics they are trying to achieve. Portfolio budgeting allows users to allocate budgets between departments and projects and allow users to control portions for their projects. **Resource Management —** Resource management features help with the overall management of time and assets used for certain tasks. The feature allows users to maintain a database of resources that contains employment details, skills, and availability. This provides a better visual into which team members can be deployed to complete certain tasks. Users can also monitor workload capacity and track resource workloads in order to dedicate the man-hours of your workforce most effectively. Resource management also includes a time tracking feature where users can associate effort with tasks, including planned versus actual time allocated, and determine global or specific hourly rates for contract work or value to internal man-hours. **Mobile Access —** Mobile access offers a mobile app or mobile-optimized website to manage projects and tasks on the go. This helps employees keep track of their tasks, even as they are travelling without a computer or commuting to the office. Being able to see your tasks on the go is a great way to be mindful of the amount of work you must complete within a project. ### Trends Related to Task Management Software **Agile Task Management —** In recent years, many companies have opted to set a series of short-term goals rather than a few big long-term goals. Task managers will assign a variety of tasks to be completed in two week periods, which are labeled as sprints. This method of task management is called agile task management, and it allows for a quick turnaround for projects. The end goal of agile task management is to increase production as workers are more likely to stay focused on certain tasks for a two-week period rather than for months on end. **AI and Task Management —** A major trend in task management is the integration of artificial intelligence. Artificial intelligence can calculate timelines depending on the task that you enter. It can also help determine certain workers’ efficiencies and deficiencies on certain tasks, which can help assess which workers are falling behind. ### Potential Issues with Task Management Software **Micromanaging —** Task managers may assign goals that lead workers to become hyper-focused on certain areas. This can lead teams to forget about other goals and not be able to shift priorities in the middle of a task. **Not Setting Effective Goals —** A task manager’s main function is to assign tasks. That being said, they may feel the pressure to assign tasks just for the sake of it. This can lead to task managers not setting goals that directly contribute to key performance indicators and the overall success of the company. The best way to alleviate this problem is for task managers to routinely meet with management positions that understand which tasks are the most important to complete. ### Software and Services Related to Task Management Software **Project Management Software —** Project management software assists employees, administrators, and teams with managing team goals and long-term projects. Task management software relates to project management software, in that it simply outlines individual efforts, breaks down components within a project, determines due dates, and allows for self-management. Combining these two software solutions together makes for a more efficient workspace across all teams at a company. **Time Tracking Software —** Time tracking software (time management software) enables workers to either passively or manually track the time spent on projects, tasks, and other deliverables. Time tracking software increases productivity in employees, because it allows for accountability, helps discover which activities or events waste time, and keeps all time data in one location. It makes sense to integrate time tracking software into task management software so employees can visualize all data relating to their task in one central location. **Business Process Management Software —** Business process management (BPM) software helps define, automate, and report on processes that are intended to help optimize a business’ ability to deliver on company goals. This complements task management software by clearly defining the processes that span a company’s overall goals. This helps companies with workflow management and making business processes more efficient.