--- title: M-Files Reviews meta_title: 'M-Files Reviews 2026: Details, Pricing, & Features | G2' meta_description: Filter 273 reviews by the users' company size, role or industry to find out how M-Files works for a business like yours. aggregate_rating: rating_value: 4.4 review_count: 273 scale: '5' date_modified: '2026-08-09' parent_category: name: Content Management url: https://www.g2.com/categories/content-management --- # M-Files Reviews **Vendor:** M-Files Corporation **Category:** [Enterprise Content Management (ECM) Systems](https://www.g2.com/categories/enterprise-content-management-ecm) **Average Rating:** 4.4/5.0 **Total Reviews:** 273 ## About M-Files M-Files delivers Context-First Document Management with an AI-native, metadata-driven architecture that eliminates information chaos and improves productivity across the document lifecycle. By linking documents to the people, processes, clients, and projects that give them meaning, M-Files creates a unified, connected environment that accelerates decision-making, strengthens governance, and streamlines industry-specific workflows through advanced workflow automation and AI. M-Files is also the only document management system that is native to Microsoft 365. This unified solution extends Microsoft collaboration, Copilot, and Purview capabilities to curated M-Files content, enabling stronger security, more consistent compliance, and more accurate AI outcomes grounded in trusted, contextualized information. Organizations gain a seamless, future-ready environment that maximizes ROI on their Microsoft investments while supporting smarter and more efficient work across the business. Schedule a Demo: https://bit.ly/3O1SCm0 Free Trial: https://bit.ly/4ehlAsV ## M-Files Pros & Cons **What users like:** - Users value the **user-friendly interface** of M-Files, enhancing document management and simplifying navigation for everyone. (93 reviews) - Users value the **efficient organization and collaboration features** of M-Files, making document management effortless and streamlined. (52 reviews) - Users appreciate the **easy access** to files anytime, benefiting from quick, user-friendly features and secure storage. (45 reviews) - Users find M-Files enhances **data management** , making information retrieval significantly quicker and ensuring better organization. (39 reviews) - Users value the **organized structure** of M-Files, simplifying file management and enhancing workflow efficiency. (39 reviews) - User Interface (39 reviews) - Users appreciate the **seamless integrations** of M-Files, enhancing productivity with tools like Microsoft Office and Teams. (37 reviews) - Users value the **unbeatable security features** of M-Files, enhancing document management with robust controls and audit trails. (34 reviews) - Metadata Indexing (31 reviews) - Search Functionality (31 reviews) **What users dislike:** - Users find the **learning curve steep** , requiring time and training for effective use of M-Files. (32 reviews) - Users found the **initial training required** to onboard on M-Files challenging, especially for those accustomed to traditional systems. (26 reviews) - Users experience **slow performance** with M-Files, particularly when handling large volumes of documents or complex searches. (19 reviews) - Users experience **slow loading** times with M-Files, especially when handling large documents or performing complex searches. (15 reviews) - Users find the **outdated features** of M-Files challenging, particularly the cluttered interface and inconsistent version compatibility. (13 reviews) - Users face **limited customization** in M-Files, causing challenges with document editing and version compatibility. (11 reviews) - Performance Issues (11 reviews) - Complexity (10 reviews) - Difficult Setup (9 reviews) - Lacking Features (9 reviews) ## M-Files Reviews ### 1. Vital for Document Governance, But Setup Challenges **Rating:** 3.5/5.0 stars **Reviewed by:** Joakim N. | Enterprise (> 1000 emp.) **Reviewed Date:** April 15, 2026 **What do you like best about M-Files?** I find M-Files easy to use, and its performance is satisfactory when you have a broadband connection and are geographically close to the data center. I like that new features keep being added. Basic document management works well within a specialized vault. M-Files plays a vital role in our system with its integrations with other systems like ERP and CRM, making it an essential part of our operations. **What do you dislike about M-Files?** The roadmap is unclear and never provides any target dates for new features. New features are often not ready for production use in the context of a large enterprise. The product often feels more oriented towards medium-sized companies. Additionally, the initial setup was hard and took a lot of work. **What problems is M-Files solving and how is that benefiting you?** M-Files solves document governance issues and works well for basic document management within a specialized context. It's easy to use if conditions are right and integrates as a crucial part of our system, ensuring long-term document retention. ### 2. Strong search capabilities but steep learning curve **Rating:** 4.0/5.0 stars **Reviewed by:** Yasser A. | CEO, Mid-Market (51-1000 emp.) **Reviewed Date:** November 18, 2025 **What do you like best about M-Files?** The metadata search part of this system is clearly the strongest. Once we’ve got everything accurately categorized, looking up a file takes seconds even if we don’t know just where we’ve placed it. Also, we make a great deal of use of the versioning system that’s provided; it’s easy to understand and isn’t an activity we’ve got reversed very many times now that we know how useful it can actually prove. The interface with Outlook makes managing documents based on email very simple. **What do you dislike about M-Files?** The setup took longer than we had anticipated, and this is largely because the structure of the system varies so greatly from the more common folder structures. Some of the individuals on the team took a bit longer getting used to the idea of the metadata layout system’s approach. The interface could also be considered a bit outdated. **What problems is M-Files solving and how is that benefiting you?** Before the transition occurred, our documents were housed on various company share points and email discussions. This transition provided an advantageous organization of documents that could certainly be accessed more rapidly with the new system. This organization of documents even could limit the instances of error that occur based on various file versions of our projects. ### 3. Effortless Document Management with Outstanding Support **Rating:** 4.0/5.0 stars **Reviewed by:** Karan S. | Project manager, Computer Software, Mid-Market (51-1000 emp.) **Reviewed Date:** November 05, 2025 **What do you like best about M-Files?** M-Files has become our daily driver, making it simple and hassle-free to locate documents and files by category and metadata. In my view, this is what makes it excellent for managing a large volume of files. The setup process is straightforward, and it quickly integrates with your Outlook and SharePoint, and the customer support is always helpful whenever any issues arise during daily use. The platform also offers workflows for approvals, information trails, and file versioning, which further enhance its usefulness. I'm more than satisfied with the overall performance. **What do you dislike about M-Files?** Overall, I truly wish there were a mobile application for this, as it would provide much greater portability. **What problems is M-Files solving and how is that benefiting you?** In my case, Mfiles helps in storing the files with a great speed of search because of metadata search, and hence it solves a great problem of time investment in searching and looking for files/documents, therefore, helping in the overall productivity. ### 4. A Very Powerful System for Finding Files, Once You Get Past the Learning Curve **Rating:** 4.0/5.0 stars **Reviewed by:** Divesh K. | Senior System Engineer, Small-Business (50 or fewer emp.) **Reviewed Date:** October 18, 2025 **What do you like best about M-Files?** M-Files' metadata-based search has truly transformed the way our team works. Instead of spending time searching through countless folders, we can now locate any document instantly simply by knowing its type, such as a contract, a particular project, or a client name. The version history feature is also exceptionally strong, ensuring we always have access to the correct version of a document and allowing us to track every change with confidence. **What do you dislike about M-Files?** The main challenge lies in the initial learning curve. Team members who are accustomed to a straightforward folder structure, similar to what you find on a PC, may need some time to adapt to the metadata-based approach. Additionally, the user interface appears somewhat outdated and could be more user-friendly, particularly for those who are new to the system. While the mobile app is adequate for viewing files, it lacks robust features for editing or handling more complex tasks while on the move. **What problems is M-Files solving and how is that benefiting you?** Before we started using M-Files, managing our documents was chaotic. Files were scattered across shared network drives, individual computers, and buried in email threads, making it slow and frustrating to locate the right information. The most significant improvement M-Files brought was establishing a single source of truth for all our content. The advantages are substantial: we now save a considerable amount of time each day because the metadata search feature lets us find documents instantly. It also resolved our version control issues, so people no longer accidentally work on outdated drafts. This has led to a noticeable reduction in errors and the need for rework. ### 5. M-Files: Intuitive, User-Friendly, and Reliable Document Management **Rating:** 4.0/5.0 stars **Reviewed by:** Kartik M. | Lead, Small-Business (50 or fewer emp.) **Reviewed Date:** October 16, 2025 **What do you like best about M-Files?** M-Files is our go-to daily document management software for organizations like us that value ease of use. Its well-structured and intuitive features, along with a user-friendly interface, make it simple to complete tasks—many of which can be handled directly from the integrated dashboard. Because the user interface closely resembles Windows, implementation is relatively easy and hassle-free. We also appreciate the prompt customer support whenever any issues arise. **What do you dislike about M-Files?** Although M-Files is accessible on all devices, it still requires mandatory software installation and permission settings for portable use. **What problems is M-Files solving and how is that benefiting you?** Our goal was to simplify file storage for easier access, enabling employees to work directly on the documents they need without unnecessary obstacles. In our experience, M-Files has proven effective at quickly and seamlessly organizing and managing all digital files. ### 6. Efficient Document Management, Needs UI Improvement **Rating:** 4.0/5.0 stars **Reviewed by:** Shashi Shekhar S. **Reviewed Date:** November 13, 2025 **What do you like best about M-Files?** I mainly use M-Files for document management and version control, which significantly helps me track, store, and organize all my project files in one place according to my needs. This centralization supports efficient client delivery and streamlines my workflow and approvals. One of the best things about M-Files is its highly organized system, making file retrieval extremely easy without needing to remember the specific location of every document. The version history feature stands out as it allows me to recover previous versions of files and track any changes, ensuring a tight management of revisions. Additionally, its integration with Microsoft Outlook and Office simplifies my workflows, and the mobile app enhances accessibility tremendously, allowing me to manage my documents on the go seamlessly. **What do you dislike about M-Files?** I feel that the user interface of M-Files could be improved as it appears a bit outdated and cluttered, which might be challenging, especially for new users. Additionally, the search feature does not always perform as quickly as I would like, which can hinder efficiency when retrieving documents. **What problems is M-Files solving and how is that benefiting you?** I use M-Files to manage documents and version control, keeping files organized, accessible, and easily trackable, while seamlessly integrating with Outlook and improving workflow and approvals. ### 7. M-Files: A Game-Changer for My Document Management **Rating:** 4.0/5.0 stars **Reviewed by:** Sankalp U. | Digital Marketing Executive, Mid-Market (51-1000 emp.) **Reviewed Date:** November 12, 2025 **What do you like best about M-Files?** I use M-Files to keep my document management streamlined and efficient. It’s been a game-changer in how I organize my files. M-Files uses metadata sort of thing , which makes it so much easier to find and manage everything. **What do you dislike about M-Files?** The setup process can feel a bit complex and requires a bit of time to configure properly. Some advanced features I felt have a steep learning curve, which makes it harder for users to get the most out of them quickly, and integrations could have been smoother. **What problems is M-Files solving and how is that benefiting you?** For me, M-Files solved the problem of disorganized documents by using metadata instead of folders, making it easy to find and categorize files. ### 8. Effortless Document Management and Collaboration with M-Files **Rating:** 4.0/5.0 stars **Reviewed by:** Shivanshi s. | Technical Content Writer, Mid-Market (51-1000 emp.) **Reviewed Date:** November 10, 2025 **What do you like best about M-Files?** I used this product for an enterprise client while working as their freelance documentation/content writer. I liked how M-Files makes it effortless to organize and find documents through its metadata-driven structure. You need to search by what a file is, not where it’s stored. The automated workflows and version control also make collaboration smooth and transparent, especially across large teams. **What do you dislike about M-Files?** It required some initial setup and user training to fully leverage its powerful features and automation capabilities. SaaS-based would have been better. **What problems is M-Files solving and how is that benefiting you?** It’s improved collaboration, reduced time spent searching for content, and given our team better visibility and control over workflows and compliance. ### 9. M-Files good stable DMS - very easily customizable **Rating:** 4.0/5.0 stars **Reviewed by:** Kai H. | Professional Services, Mid-Market (51-1000 emp.) **Reviewed Date:** May 23, 2025 **What do you like best about M-Files?** M-Files hits the nail on the head perfectly. With its modern metadata-driven design, it is perfect for combining with AI. Additionally, M-Files can be easily adapted to any industry, even without programming knowledge or service providers. **What do you dislike about M-Files?** M-Files is a pioneer for the cloud. This often leads to problems, especially in Germany. New features first come to M-Files Cloud and only later to M-Files on premise. **What problems is M-Files solving and how is that benefiting you?** Invoice reading is one of the most typical examples, but also for vacation requests or more complex topics such as product development and the mapping of the product's lifecycle and all its associated documents. ### 10. Great Scalability and Integration, but Metadata Structure Needs to be carefully thought **Rating:** 4.0/5.0 stars **Reviewed by:** Roni B. | Development manager, Mid-Market (51-1000 emp.) **Reviewed Date:** October 14, 2025 **What do you like best about M-Files?** Scalability and integration possibilities to many crucial services Easy to start using the system Possibility to make low code upgrades without M-Files help Proactive customer support that helps you keep moving forward **What do you dislike about M-Files?** As you progress with M-Files, you might find that the original metadata structure requires adjustments or updates along the way. **What problems is M-Files solving and how is that benefiting you?** Quickly locating the correct, up-to-date documentation and keeping it organized and easy to access is essential. This leads to significant time savings during critical moments in power plant maintenance. Ensuring that documents are not scattered in multiple copies helps maintain the safe operation of the power plant. ### 11. Easy and efficient way to manage all documents in one place. **Rating:** 4.0/5.0 stars **Reviewed by:** Lidiia T. | Information Data Analyst, Mid-Market (51-1000 emp.) **Reviewed Date:** June 30, 2025 **What do you like best about M-Files?** M-Files makes managing documents much easier by removing the confusion and effort usually involved. It clearly shows how a centralized system is better than a basic network drive or other cloud storage options. what i like most is the automation workflow automatically handles how and where files are stored and managed, and forms helps move forms smoothly between people in an organization without manal effort. **What do you dislike about M-Files?** The software sometimes takes a while to open. Also, it doesn't work through a VPN, so if we are trying to use it from outside the country, it won't connect properly. **What problems is M-Files solving and how is that benefiting you?** We are removing manual work from document handling. The main benfit is that employees can focus on more important tasks instead od spending time tracking. filling, or managing paperwork. Documents should be handled electronically from to finish, without needing people to it manually. ### 12. Easy Setup and Strong Support, but Occasional System Hiccups **Rating:** 3.5/5.0 stars **Reviewed by:** Verified User in Information Technology and Services | Mid-Market (51-1000 emp.) **Reviewed Date:** May 04, 2026 **What do you like best about M-Files?** Setup was easy, and the support was robust. It’s also simple to use, even without any technical employees. **What do you dislike about M-Files?** At times, the system didn’t respond as expected and I needed technical assistance to diagnose the issue. **What problems is M-Files solving and how is that benefiting you?** Storing secure documentation from official third parties for government use, while separating and sectioning off sensitive information. ### 13. Intuitive Document Management with Seamless Outlook Integration **Rating:** 4.0/5.0 stars **Reviewed by:** Meghana Madhwapathi A. | Software Developer, Enterprise (> 1000 emp.) **Reviewed Date:** November 20, 2025 **What do you like best about M-Files?** Very intuitive once get understand the structure. Easy to find documents without the hassle for exact folder paths. Version control and permission management is also one of its strong points. Good integration to Outlook. **What do you dislike about M-Files?** The setup initially especially as new user is bit difficult at least for me. Large files take some time sync between cloud and local. **What problems is M-Files solving and how is that benefiting you?** It helps keeping critical documents organized and accessible without duplicate creation. Automated workflows saves a lot of time for approvals ad notifications. Better efficiency, automation, and compliant work environments. ### 14. Efficient Document Management with potential for different use-cases **Rating:** 4.0/5.0 stars **Reviewed by:** Krystian B. | IT Consultant, Small-Business (50 or fewer emp.) **Reviewed Date:** May 22, 2025 **What do you like best about M-Files?** The organization with metadata is fantastic. You can configure it in various ways, whether for case management, quality management system, or project organization. It is relatively easy to implement, especially if you get the pre-configured solution, and there are many add-ons that can increase the solution's functionality. Plus, the integrated AI assistant is a great help in analyzing documents. **What do you dislike about M-Files?** There's no document co-authoring feature, which is a drawback. Executing tasks and assignments can be challenging, and the email notifications don't clearly reference the object that requires action. **What problems is M-Files solving and how is that benefiting you?** M-Files is solving the problem of disorganized and inefficient document management. By using metadata, it ensures everything is easy to find and manage. This benefits the organization by providing an all-in-one solution for various needs and it can be developed with new workflows over time. ### 15. Smart Document Management with Room to Grow **Rating:** 4.0/5.0 stars **Reviewed by:** M T. | Assistant Manager, Mid-Market (51-1000 emp.) **Reviewed Date:** April 10, 2025 **What do you like best about M-Files?** What I like best about M-Files is how easy it makes document organization and retrieval. Instead of digging through endless folders, I can just search based on what the file is rather than where it’s stored. I also appreciate how M-Files keeps everything in one place while still integrating well with tools like Microsoft Office and Teams. **What do you dislike about M-Files?** While the system is generally stable, I’ve experienced occasional slowdowns when handling large volumes of documents or running complex searches. The UI, although functional, could use a bit of a refresh to feel more modern and intuitive. **What problems is M-Files solving and how is that benefiting you?** M-Files is helping solve the problem of scattered and hard-to-track documents. In the past, files would be buried in different folders, shared drives, or email threads, making it time-consuming to find the right version especially when collaborating with a team. With M-Files, everything is organized based on what the document is, not where it’s stored. **Official Response from Ana Hasbun:** > Thank you for your review on G2.com. We're glad to hear that M-Files makes document organization and retrieval easy for you, and that our integration with Microsoft Office and Teams has been beneficial. We appreciate your feedback on occasional slowdowns and the need for a more modern UI. We're continuously working on improving performance and user experience. Thank you again for your insights. If you have any further suggestions or need assistance, please reach out. Best regards, The M-Files Team ### 16. Focous more on high level advice and long term planning. **Rating:** 4.0/5.0 stars **Reviewed by:** Ksenia R. | Project Manager, Mid-Market (51-1000 emp.) **Reviewed Date:** July 01, 2025 **What do you like best about M-Files?** M-files is a helpful document management tool that makes my work easier by automating tasks. It keeps my files well organized and easy to find, and its workflow features save me time by handling repetitive taks for me. **What do you dislike about M-Files?** The only downside of M-file is that is sometimes freezes. It might be because of my internet, but usually, I just log out and log back in, and that fixes it. **What problems is M-Files solving and how is that benefiting you?** M-files helps solve common problems with managing documents and automating taks. It keeps eveerything organized, so i don”t have to waste time sorting files, and it can automate things like repating drafts, which saves a lot of effort. ### 17. Smart, Scalable, and Best Document Management. **Rating:** 4.0/5.0 stars **Reviewed by:** Rishika S. | Python Developer, Information Technology and Services, Small-Business (50 or fewer emp.) **Reviewed Date:** April 19, 2025 **What do you like best about M-Files?** M-Files stands out to me because it relies on metadata-driven functionalities to handle documents. M-Files’ metadata search capability lets me retrieve documents instantly in less than a second regardless of their folder placement which saves me time and effort. **What do you dislike about M-Files?** M-Files functions as a strong platform but has multiple aspects that need enhancement. New users often find the user interface overwhelming at first interaction. **What problems is M-Files solving and how is that benefiting you?** Our team now conducts document management through M-Files on a daily basis. Using metadata as a search method provides faster access to needed documents better than traditional folder-based exploration. The version control system helps us track all changes made by users while helping us preserve compliance standards through time-based tracking systems. Our remote team functions seamlessly from any location due to the secure cloud access mechanism which connects all files and our staff members work together efficiently. ### 18. Keep it simple **Rating:** 4.0/5.0 stars **Reviewed by:** Verified User in Consulting | Enterprise (> 1000 emp.) **Reviewed Date:** May 27, 2025 **What do you like best about M-Files?** There are many things I like about M-Files. First of all, it's all features and configurations available. It let us manage and configure it according to our needs. But be sure to not over-customize it, because it can lower your performance at a certain point. With all complementary modules (such as Compliance Kit, OCR, AINO), it's a powerful tool that can help you to automate processes and workflows. It's easy to use with a minimal traning. **What do you dislike about M-Files?** Many things I don't like about M-Files right now is the descrepencies between different versions of M-Files available. If you are used to work with the Desktop version and made several customatization, it may not be compatible with the new desktop version. Even with the New Desktop version, you can perform some actions that are not available with the web version. But M-Files team is working hard and still reduce those discrepencies. It might be solve within a year. **What problems is M-Files solving and how is that benefiting you?** It helps us to well structure our metadata to easily retreive data. Also, in engineering organization, it's pretty useful and it helps us to be compliant with regulations. ### 19. Smooth transition from legacy repository to M-Files **Rating:** 4.0/5.0 stars **Reviewed by:** Logan A. | Cloud Solution Architect, Enterprise (> 1000 emp.) **Reviewed Date:** May 19, 2025 **What do you like best about M-Files?** We used M-Files during our large-scale cloud migration project for a financial service client. The best part of M-Files was how it helped us clarify and retrieve technical documentation quickly using metadata like environment type, region and migration status. We did not have to rely on chaotic files, naming or folder hierarchies. We also integrated M-Files with Microsoft teams which allowed our compliance team to access the latest specs or audit reports without switching tools. **What do you dislike about M-Files?** Despite the powerful metadata system, the initial metadata set up was time consuming, especially when dealing with highly regulated data. We had to carefully planned access levels, workflows, and custom fields which required multiple workshop and admin hours. **What problems is M-Files solving and how is that benefiting you?** It has enhanced our project traceability and collaboration during this migration project. Every document, from planning templates to infrastructure diagram is stored, versioned and easily accessible. We no longer waste time, locating and validating files. ### 20. Efficient Organization, But Interface Requires Adaptation **Rating:** 4.0/5.0 stars **Reviewed by:** Verified User in Banking | Enterprise (> 1000 emp.) **Reviewed Date:** October 31, 2025 **What do you like best about M-Files?** It is quite interesting the way in which documents can be organized, facilitating access and management, especially in contexts where there are thousands of files. **What do you dislike about M-Files?** Initially, the interface is not very user-friendly, requiring prior knowledge and training. **What problems is M-Files solving and how is that benefiting you?** At first, the management of documents. But for now, I am getting to know the tool better and trying to understand how it fits into my current reality. ### 21. User-Friendly Interface and Seamless Integration **Rating:** 4.0/5.0 stars **Reviewed by:** Verified User in Telecommunications | Mid-Market (51-1000 emp.) **Reviewed Date:** November 17, 2025 **What do you like best about M-Files?** M Files is easy to use, and the user interface is very friendly which in turn helps in any issues while using the application. It's also been very easy to integrate into our company eco system **What do you dislike about M-Files?** M files have very few issues, the only issue i could complain about is maybe the high prices it has which in turn makes it a difficult option however it is worth the price. **What problems is M-Files solving and how is that benefiting you?** Document management has been a huge part through which M files is greatly assisting our company, especially in managing scattered files ### 22. Powerful flexible **Rating:** 4.0/5.0 stars **Reviewed by:** Sumeet S. | It Data Analyst, Mid-Market (51-1000 emp.) **Reviewed Date:** July 03, 2025 **What do you like best about M-Files?** M-Files has become a key part of how we work every day, We've built many of our processes around it and added several useful features. Thanks to how poweful and flexible it is, our team now saves many hours each month. **What do you dislike about M-Files?** Sometimes the forms don't let us do everything we need, so it can feel like we're limited or restricted in what can achieve. **What problems is M-Files solving and how is that benefiting you?** We use M-files to gather and automate data from every part of our business. ### 23. Secure, compliant, and reliable for legal workflows **Rating:** 4.0/5.0 stars **Reviewed by:** Sophie L. | Senior Legal Compliance Officer, Mid-Market (51-1000 emp.) **Reviewed Date:** April 30, 2025 **What do you like best about M-Files?** We adopted M-Files to manage case files, client contracts and compliance records. The volume of sensitive data we handle required robust access control and searchability. One of the best use case of M-Files was managing compliance record for GDPR and financial regulations. It allowed us to classify each document with custom metadata like case type, retention period and document category. This made retrieving and updating compliance document much easier and reduced the chances of missfiling. **What do you dislike about M-Files?** Integrating M-Files with our billing software was not plug and play. We had to create custom connectors with help from third party vendors to complete the integration. Despite these challenges M-Files has brought improvement in our document traceability. **What problems is M-Files solving and how is that benefiting you?** M-Files has helped us maintain data integrity, improve compliance and better coordination across all departments. Additionally, the automated reminders for document review and expiry dates ensures nothing is left unchecked. ### 24. Brilliant software to eliminate data silos **Rating:** 4.0/5.0 stars **Reviewed by:** Simon W. | Leiter Technik, Small-Business (50 or fewer emp.) **Reviewed Date:** April 15, 2025 **What do you like best about M-Files?** The ability to quickly connect, link, and integrate data from various systems into the business process context with automation. A large arsenal of interface options is offered, including SQL, ODBC, RestAPI (Addon), XML, and files. The workflow builder is very easy to use and provides a nice overview of the processes that are also built for the information. With the help of the Compliance Kit and Property Calculator, many things can be automated with no-code. And if it gets more complicated, you can still write your own addons using VAFs. **What do you dislike about M-Files?** The licensing model has unfortunately also shifted to rental licenses. A lot is also being invested in marketing, which would be better invested in bug fixing/long-awaited features by the community. **What problems is M-Files solving and how is that benefiting you?** Customers always have various software components in use that support a specific business area/department, but there is a lack of overarching software that consolidates the data silos of these different components to be able to map cross-functional processes and perform evaluations. This is exactly where M-Files comes in, as it connects these data silos with its various interface options, becoming not only a tool for processes but also an extremely fast reference for all stored information. ### 25. Great for version control and sensitive legal document access. **Rating:** 4.0/5.0 stars **Reviewed by:** Lucia R. | Record Manager, Mid-Market (51-1000 emp.) **Reviewed Date:** April 22, 2025 **What do you like best about M-Files?** Our legal and compliance team adopted M-Files to manage contracts, NDAs, case files and compliance checklists. Previously, we stored these document in multiple shared drive which was not ideal for confidentiality. What I like best in this case was the robust metadata based organization and automated contract lifecycle management. I created custom metadata fields for contract type, parties involved and automated contract life cycle management. This allows us to track contract renewal and never miss critical dates. **What do you dislike about M-Files?** A major challenge was the initial import and classification of legacy legal files, especially older scanned documents that lacked searchable metadata. We had to invest time in cleaning and manually tagging these two fully benefit from M-Files searchable capabilities. **What problems is M-Files solving and how is that benefiting you?** The impact on our legal team has been significant. M-Files has helped reduce manual follow-ups for approvals and renewals, thanks to automated workflow and notification settings. ### 26. Really good product **Rating:** 4.0/5.0 stars **Reviewed by:** Krystal M. | Financial Applications Tech Maanger, Mid-Market (51-1000 emp.) **Reviewed Date:** June 30, 2025 **What do you like best about M-Files?** I liked how simple it was to use forms directly in the apps without needing to deal with complicated workflows. **What do you dislike about M-Files?** It costs a lot to set up new procedures because the products are expensive. **What problems is M-Files solving and how is that benefiting you?** The way our folders are organized gives me a clear view of how our business runs. Its now much easier to find documents across different department that it used to be. ### 27. M-Files Review **Rating:** 4.0/5.0 stars **Reviewed by:** Nikita S. | Benefits Analyst, Mid-Market (51-1000 emp.) **Reviewed Date:** July 01, 2025 **What do you like best about M-Files?** M-Files is easy to use because of its simple design. It helps you find documents instant and the workflow features makes tasks smoother and more efficient. **What do you dislike about M-Files?** Not a big issue, but pricing could be improved a bit. **What problems is M-Files solving and how is that benefiting you?** It gets rid of the need for paper documents and makes it quicker to find and acess files ### 28. Effortless Search and Seamless Collaboration **Rating:** 4.0/5.0 stars **Reviewed by:** Kanika V. | Architect, Small-Business (50 or fewer emp.) **Reviewed Date:** May 02, 2025 **What do you like best about M-Files?** What really makes M-Files stand out is that it keeps growing. Every year, we see updates and improvements that actually make a difference. **What do you dislike about M-Files?** The way M-Files handles version history is amazing. I never worry about overwriting a file anymore. **What problems is M-Files solving and how is that benefiting you?** M-Files helped us ditch filing cabinets, which freed up a ton of space. It’s wild how much room paper takes up until it’s gone. ### 29. A document Management Powerhouse **Rating:** 4.0/5.0 stars **Reviewed by:** Efe K. | Sales Executive, Mid-Market (51-1000 emp.) **Reviewed Date:** May 06, 2025 **What do you like best about M-Files?** It has easy document management, powerful search, and great organization features! **What do you dislike about M-Files?** The pricing can be quite high, especially for small businesses. **What problems is M-Files solving and how is that benefiting you?** M-Files is helping me by storing all client documentation and company files in one organized place. ### 30. Best management system **Rating:** 4.0/5.0 stars **Reviewed by:** Soheib R. | Owner, Small-Business (50 or fewer emp.) **Reviewed Date:** May 18, 2025 **What do you like best about M-Files?** Easy to use and clean dashboard interface **What do you dislike about M-Files?** Nothing for now , but i dont see any issues **What problems is M-Files solving and how is that benefiting you?** Documents management ### 31. Finding stuff is way easier now **Rating:** 4.0/5.0 stars **Reviewed by:** Verified User in Information Technology and Services | Enterprise (> 1000 emp.) **Reviewed Date:** April 17, 2025 **What do you like best about M-Files?** M-files stands out with its metadata first approach, which goes beyond conventional folder systems. It makes finding files a breeze, even when you don't know exactly what you're looking for. Workflow automation and automated tagging make it a sweeter deal. **What do you dislike about M-Files?** It takes a while to get going with M-Files. Tons of options, search filters and document properties are daunting initially. **What problems is M-Files solving and how is that benefiting you?** Sharing and finding documents is a major issue for our team. Too many files spread across too many tools, folders and inidividual accounts made information retrieval hard. M-Files solves this by collating all our engineering and IT documentation in a way that's easy to find and collaboarate upon. ### 32. Very smoth **Rating:** 4.0/5.0 stars **Reviewed by:** Chekaoui S. | Finance, Small-Business (50 or fewer emp.) **Reviewed Date:** May 01, 2025 **What do you like best about M-Files?** It help me manage my data and files easily **What do you dislike about M-Files?** For now i dont habe cons yet, i hope they keep it this way **What problems is M-Files solving and how is that benefiting you?** Documents management ### 33. M-files is super outstanding, great services, excellent support and best cloud solution for storage. **Rating:** 4.0/5.0 stars **Reviewed by:** Verified User in Publishing | Mid-Market (51-1000 emp.) **Reviewed Date:** April 29, 2025 **What do you like best about M-Files?** M-files is praised for its user-friendly file storage and implementation. Customizing documents is simple and direct. It is cost-effective, making it affordable. Managing it is extremely easy. M-files is also safe and secure. **What do you dislike about M-Files?** I really appreciate M-file's services. I have never encountered challenges so I lack nothing to dislike about it. **What problems is M-Files solving and how is that benefiting you?** Easy, simple and straightforward process of creating all documents. M-files is cost-effective. I love the ability to easily and quickly retrieve documents. It is very easy and straightforward to set up. ### 34. M-Files provides collaboration among team members by providing a centralized platform. **Rating:** 4.0/5.0 stars **Reviewed by:** Kibet R. | Associate, Mid-Market (51-1000 emp.) **Reviewed Date:** April 23, 2025 **What do you like best about M-Files?** 1. It is easy to use 2. Enhanced collaboration 3. Increased productivity **What do you dislike about M-Files?** Frequent updates and performance issues when loading documents **What problems is M-Files solving and how is that benefiting you?** Provision if an information management platform, which makes it easier for me to use whilst having high security features with better collaboration amongst my workmates ### 35. Works well, could be easier to navigate **Rating:** 4.0/5.0 stars **Reviewed by:** Verified User in Marketing and Advertising | Mid-Market (51-1000 emp.) **Reviewed Date:** December 28, 2021 **What do you like best about M-Files?** I like the ability to see all of our files in one place, organized by order/project. **What do you dislike about M-Files?** It's not easy to navigate, could be more user-friendly. Once you learn the quirks, though, it's easy enough. **What problems is M-Files solving and how is that benefiting you?** All files are in one place; the whole team has access to them at any time necessary. ### 36. Document Controller **Rating:** 3.5/5.0 stars **Reviewed by:** Adeline O. | Document Controller/ACONEX EDMS Administrator, Mid-Market (51-1000 emp.) **Reviewed Date:** November 23, 2021 **What do you like best about M-Files?** The fact that it doesn't just help me with the document Control job but also covers most of the official processes required in an office environment if we'll utilized. **What do you dislike about M-Files?** Requires more updates to catch up with similar softwares. **What problems is M-Files solving and how is that benefiting you?** Creating folders initially but the recent versions is superp and works perfectly without creating Several folders. It saves uploaded documents in the right meta data. ### 37. All you need is present in M-files **Rating:** 4.0/5.0 stars **Reviewed by:** Noemi M. | Head of Recruitment and Business Development | Accounting and Finance, Enterprise (> 1000 emp.) **Reviewed Date:** May 07, 2020 **What do you like best about M-Files?** M-files is not only treat the soft files efficiently but it extract the information from hard files by scanning with high speed and it is compatible with scanning device a well and carries out batch scanning and even classify them automatically, in this way it is giving us more logical document processing by extracting the data, through its roots i-e OCR, barcodes, ICR thus, carrying out data indexing. Overall I would say it is playing its great role in our company. It is fully featured product. **What do you dislike about M-Files?** Sometimes in order to save files you have to put proper files name otherwise in numerous amount of data, it becomes hard to find the right file. Moreover I am not having any big issue with its services. **Recommendations to others considering M-Files:** I really do not find any organization which could not be get influenced by such an amazing tool, it is highly recommended to all the organization set ups. No matter whether they deals in B2B or B2C time business set up and especially for manufacturing companies. **What problems is M-Files solving and how is that benefiting you?** We find our pride to announce that we are its happy and satisfied customers of M-files, which is helping us to automate our work flow and manage our critical documents and information. It is an excellent information organization tool that will always search for you where the right content is place irrespective of the systems and file locations, thus helping us to improve our way to store our files by enhancing the productivity. ### 38. A Helpful corporate memory product for companies care knowledge **Rating:** 3.5/5.0 stars **Reviewed by:** Verified User in Automotive | Enterprise (> 1000 emp.) **Reviewed Date:** October 27, 2019 **What do you like best about M-Files?** The approach of M-Files digital corporate memory software is a critical step up for companies which care knowledge created by people working around. Without this type of supporting software, there is no safe and reachable system which can be used as commercially that most of the companies now looking for that type of solutions. Even there are more easier types of the solution for data sharing and storing, those are not perfectly fitting for confidential usage. M-files brings the benefits of safe data without loosing any part if uploaded correctly. The upload and download speed is really fast which allows users to work on files over M-Files. **What do you dislike about M-Files?** Besides many beneficial properties and features of M-Files, there are some points needs to be improved. If the file crushes and cannot be saved, somethimes M-Files cannot catch latest version of it and user loses work done until then. Furthermore, the file structure is not useful as the cloud base structure is quite complicated. **Recommendations to others considering M-Files:** I can recommend M-Files to new users as product enables users with a huge storing capacity without loosing anything. New users should not feel bad while trying to understand cloudbase structure and try to create specific foldesr for each topic and put files in it. **What problems is M-Files solving and how is that benefiting you?** With the M-Files, users can store all critical documents, files should be updated and worked on by many users and files needs to be checked by several users which brings users quite high flexibility and data security. Moreover, ### 39. A powerful tool we use to manage and sharing documents **Rating:** 4.0/5.0 stars **Reviewed by:** Victoria L. | Marketing Manager, Mid-Market (51-1000 emp.) **Reviewed Date:** July 25, 2019 **What do you like best about M-Files?** I like M-Files because it is very safe and offers enough cloud storage. Accessing content is also easy from any device and all I need is authentication. I also like the ease of retrieving content using the search feature. Sharing of files across the team is also easy and this is a plus when working together on the same project. **What do you dislike about M-Files?** M-files is one of the best and this means it comes at a cost. I feel that the cost is too high for many SMEs. The User Interface is also lacking. **Recommendations to others considering M-Files:** I recommend M-Files because it is an effective and powerful content management tool. It is also affordable and easy to use. Lastly, it offers secure cloud storage features. **What problems is M-Files solving and how is that benefiting you?** M-Files has been great for us for several reasons but the top most is that this tool is very powerful and one of the best when it comes to content management. Setting up this tool is no brainer and and using it is a breeze. The tool offers the best content management features for example easy access of documents, searching, document recovery, sharing, saving new files etc. The storage is sufficient and secure and a more reason to love this tool. We have been able to get more work done in less time. That seems like a cliche benefit of many types of office software, but M-Files probably has the most direct impact for work efficient than almost anything else I use. ### 40. M-Files is powerful - Store and Use your data the right way **Rating:** 4.0/5.0 stars **Reviewed by:** Ross C. | IT Manager, Mid-Market (51-1000 emp.) **Reviewed Date:** November 17, 2018 **What do you like best about M-Files?** M-Files can help automate process and procedure around the collection, use and storage of your data. M-Files can give your data meaning and usefulness across your business. Workflows and Granular Permissions are some of its key strengths. **What do you dislike about M-Files?** Choosing the right Integration Partner and their ability to work well and effectively with you, is key to a successful deployment. Have a clear goal on what you need to achieve using M-Files and the exact area it will assist with, avoid “scope creep” as this will slow you down considerably. The M-Files platform can be used in many ways - start with the “low hanging fruit” and have a clear understanding of what is required to deliver this using the software - just because it is *possible* doesn’t mean it needs to be used that way from day one. **Recommendations to others considering M-Files:** Go for the “low hanging fruit” and set it up with this as the focus - use the online training materials to help get your users onboard. Don’t let “scope creep” occur - make sure the Scope is delivered and implemented before expanding use. **What problems is M-Files solving and how is that benefiting you?** Problems solved are efficiency in completion of data collection, submission and storage - Benefits are time saved and the ability to locate data quickly, minimising low level administrative tasks for users. ### 41. Drop your Files into M-files and edit from anywhere ! **Rating:** 4.0/5.0 stars **Reviewed by:** Verified User in Automotive | Enterprise (> 1000 emp.) **Reviewed Date:** September 20, 2019 **What do you like best about M-Files?** M-files is a cloud based service for business environment. It provides data sharing and editing with your team & colleagues. It is very easy to share and work on a shared document. Check-in and check-out processes not so effective and easy but It is well-considered. It should be easy and fast to use it effectively. **What do you dislike about M-Files?** Some interface features and classfication selections are not so easy. It takes much more time to share some documents via e-mail or from another source. So it should be simplified some points like writing details of documents. **What problems is M-Files solving and how is that benefiting you?** Data sharing is the main effective work of this tool. I can reach from anywhere to my files. ### 42. Every day use of MFiles **Rating:** 4.0/5.0 stars **Reviewed by:** Verified User in Medical Devices | Small-Business (50 or fewer emp.) **Reviewed Date:** October 30, 2019 **What do you like best about M-Files?** Integration in MS Office suite, what do you search instead of where, web interface **What do you dislike about M-Files?** Plenty of features, sometimes options in front of every day tasks **Recommendations to others considering M-Files:** Easy to use every day ECM, training should be mandatory (different mindset) **What problems is M-Files solving and how is that benefiting you?** Increase productivity and documentation management ### 43. Very good ECM tool, visionary mostly for data architecture and IML **Rating:** 4.0/5.0 stars **Reviewed by:** Julien F. | IT Solution Manager, Enterprise (> 1000 emp.) **Reviewed Date:** November 19, 2018 **What do you like best about M-Files?** Main features I believe make M-Files a leading ECM solution: Data architecture: repository agnostic, centralized info IML: when IA and ECM work together to add Business value and reduce operational tasks A broad set of connectors using API model, to interface M-Files with other company systems. Plus the ambition of M-Files to integrate more and more connectors Compatibility with major "satellites": DocuSign for esignature, ABBY for Capture,... Desktop integration: M-Files desktop client make it fully integrated on Windows and Microsoft (M-Files as a virtual drive, add-on for Microsoft office suite,...) M-Files is also a team with skilled people and committed managers. **What do you dislike about M-Files?** The few points where I believe M-Files should progress: UX: not the best one I've seen on the ECM market. It looks a bit old to my point of view but it doesn't prevent from an easy usage System performance: I'm using the SaaS premium solution and we are still struggling with performances (response time) of the web client. I feel like M-Files Professional services are too easily putting the responsibility on the client network and configuration than really questioning their solution in place. **What problems is M-Files solving and how is that benefiting you?** M-Files is currently used to manage our back-office documentation. Benefits are the digitalization and the improvement of formerly paper-based processes. ### 44. Very customizable and intuitive **Rating:** 4.0/5.0 stars **Reviewed by:** Fay D. | Information Architect, Computer Software, Small-Business (50 or fewer emp.) **Reviewed Date:** November 16, 2018 **What do you like best about M-Files?** I like how the structure is flexible to accommodate many business needs. We use it as a DMS, CRM, and for project delivery management. Between the inherent adaptability, and the ability to code in custom scripts, we have been able to implement a lot of very advanced automated processes to compliment our business needs. **What do you dislike about M-Files?** The speed has definitely been an ongoing issue for us, our server is large/comlex enough to require SQL, and like all things SQL it is a resource hog and can have a lot of lag. That, and the reporting module is really SQL reports with MS report builder, both of which I am personally not a fan of. **Recommendations to others considering M-Files:** It is a solid choice, to my knowledge there isn't anything else with the same metadata/relationship based system that also includes things like versioning, permissions, workflows, in such an integrated manner. If I had to make the choice again I would still choose M-Files. **What problems is M-Files solving and how is that benefiting you?** We wanted a way to follow our customer projects from the sales cycle, with all the CRM info for our contacts, the legal and purchasing documents, the activity emails from our sales team, to delivering our software, and all the documentation and technical issue resolutions, etc. The meant workflows involving several teams of people, a lot of differing security requirements for the documents, a lot of bi-directional relationships, a lot of history to be kept track of. M-Files allowed us to get all of that working together in a way that made sense to the people utilizing the data directly, as well as providing the necessary oversight for management. ### 45. M-Files is an amazing DMS which rises above the traditional Folder system. **Rating:** 3.5/5.0 stars **Reviewed by:** Abe S. | Project Manager, Mid-Market (51-1000 emp.) **Reviewed Date:** November 16, 2018 **What do you like best about M-Files?** M-Files doesn't follow the traditional folder system and manages the documents using the metadata. Also, the level of customization is very wide which is definitely far ahead of any of the other DMS available in the market right now. On top of that, M-Files easily stands out from most of the CMS. **What do you dislike about M-Files?** Even though M-Files is fast on search, but few basic operations are just too slow and M-Files takes a large amount of time to execute them. It clearly makes the user feel that they are actually working in a cloud environment. As a user, I would prefer if the system can make me feel as if I am actually accessing the documents from my Hard Drive. (It should be fast on operations) **Recommendations to others considering M-Files:** You will fall in love with the structure M-Files uses to store the documents. It's different and smart from the traditional folder structure. On top of that, you can perform various actions on your document including implementing a workflow which is not achievable with any other product. **What problems is M-Files solving and how is that benefiting you?** We are currently using M-Files for Managing the documents for the entire organization. On top of that, the workflows really help us in maintaining our SOP. ### 46. Great tool for all types of businesses - especially law firms **Rating:** 4.0/5.0 stars **Reviewed by:** Anna R. | Junior Paralegal , Law Practice, Small-Business (50 or fewer emp.) **Reviewed Date:** November 16, 2018 **What do you like best about M-Files?** It has cleaned up our law firm's organization immensely. We can now organize complication litigation cases with ease. I enjoy the ability to tag documents with their type, and it makes the search immensely helpful. I also like that it is customizable for the business needs.. **What do you dislike about M-Files?** There is not much that I truly dislike about M-Files. I would say that it would be beneficial if the multi-file documents were also searchable, but that is a minor complaint. **What problems is M-Files solving and how is that benefiting you?** We had very unorganized electronic files. We had increasing in complexity with our cases, and have now been able to go almost completely paperless. ### 47. Excellent ECM Platform and EDMS but heavily Windows platform based **Rating:** 3.5/5.0 stars **Reviewed by:** Verified User in Government Administration | Mid-Market (51-1000 emp.) **Reviewed Date:** November 19, 2018 **What do you like best about M-Files?** The M-Files Administrative interface is easy to use and configuring a document vault is also relatively simple. The system objects, classes and types make understading of the metadata structure also relatively easy. Search functionality is very powerful. The system is a full ECM but in our case only the document management portion and regrettably traditional folders are being utilised. **What do you dislike about M-Files?** The system is heavily Windows biased. It still does not work on Mac OS or on Linux platforms. Despite claims from M-Files that the web client can be used, this is not true in practice. A proper client has to be developed for all major operating systems, as has been done for IOS and Android. **Recommendations to others considering M-Files:** Make the product OS and platform agnostic. Currently M-Files is preventing us from deploying MAC's across the enterprise. **What problems is M-Files solving and how is that benefiting you?** There is so much more to M-Files than just document management. We have been able to solve our document management issues but we are still struggling to use M-Files as the ECM it is supposed to be. ### 48. metadata and workflows help us manage content **Rating:** 4.0/5.0 stars **Reviewed by:** mark s. | project manager, Small-Business (50 or fewer emp.) **Reviewed Date:** November 16, 2018 **What do you like best about M-Files?** transitioning from file structures to tagged files was a great way for our organization to get a handle on our content **What do you dislike about M-Files?** work flow programming was not intuitively obvious. If you work it infrequently, makes its mastery challenging **What problems is M-Files solving and how is that benefiting you?** we built a vault for our personnel files, other HR documentation (job descriptions and desk procedures), all contracts and agreements (both as seller and buyer) and a work flow for processing invoices ### 49. M-files is great, but does have some issues **Rating:** 4.0/5.0 stars **Reviewed by:** Verified User in Design | Mid-Market (51-1000 emp.) **Reviewed Date:** November 16, 2018 **What do you like best about M-Files?** I like the advanced search capabilities and the check-in/out capability. **What do you dislike about M-Files?** Doesn't work well with Revit, can't get the windows file folder style display if I search for a project or use the link from a file metadata, limited amount of subfolders **Recommendations to others considering M-Files:** Try to get people to add descriptions to files, it makes the search function so much better. **What problems is M-Files solving and how is that benefiting you?** It makes creating a standard detail library with AutoCAD significantly easier. Before, there might be details that fit multiple categories (folders) and were hard to find. Now, if the description is well populated, we can just search for aspects of the detail we're looking for. ### 50. Great product- steep learning curve **Rating:** 3.5/5.0 stars **Reviewed by:** Alisha M. | Lease Administrator, Real Estate, Mid-Market (51-1000 emp.) **Reviewed Date:** November 16, 2018 **What do you like best about M-Files?** I love how easy it is to find documents and share them with coworkers. This prevents repeat documents in different places and you know you're always looking at the most recent document. **What do you dislike about M-Files?** It's difficult to get setup and have everyone onboarded and open to using the product because it is such a steep learning curve. **What problems is M-Files solving and how is that benefiting you?** No more sending wrong documents because people aren't working with the most current document. The biggest issue we had is collaborating to get it setup and figuring out cross departmentally how it would work. ## M-Files Discussions - [Is anyone else struggling with AI tagging and advanced workflows adding chaos instead of clarity?](https://www.g2.com/discussions/is-anyone-else-struggling-with-ai-tagging-and-advanced-workflows-adding-chaos-instead-of-clarity) - 1 comment, 1 upvote - [How are you dealing with the older‑feeling desktop client and extra clicks in everyday work?](https://www.g2.com/discussions/how-are-you-dealing-with-the-older-feeling-desktop-client-and-extra-clicks-in-everyday-work) - 1 comment, 1 upvote - [What are you doing to cope with slow performance on large data sets and in the cloud?](https://www.g2.com/discussions/what-are-you-doing-to-cope-with-slow-performance-on-large-data-sets-and-in-the-cloud) - 1 comment, 1 upvote - [How are you helping new and non‑technical colleagues get over the M-Files learning curve?](https://www.g2.com/discussions/how-are-you-helping-new-and-non-technical-colleagues-get-over-the-m-files-learning-curve) - 1 comment, 1 upvote - [Complex setup and constant metadata tweaks slow my rollout and ongoing work](https://www.g2.com/discussions/complex-setup-and-constant-metadata-tweaks-slow-my-rollout-and-ongoing-work) - 1 comment, 1 upvote - [View M-Files pricing details and edition comparison](https://www.g2.com/products/m-files/reviews?filters%5Bnps_score%5D%5B%5D=4§ion=pricing&secure%5Bexpires_at%5D=2026-08-13+15%3A59%3A22+-0500&secure%5Bsession_id%5D=632c30dd-8cee-40c1-ae95-0c09c3dc21d0&secure%5Btoken%5D=87fc47be6ada8ac4704befe3f1ccbcc58f4c0202e6549f7e802de7d3b10796e4&format=llm_user) ## M-Files Integrations - [Microsoft 365](https://www.g2.com/products/microsoft365/reviews) - [Microsoft Outlook](https://www.g2.com/products/microsoft-outlook/reviews) - [Microsoft Power BI](https://www.g2.com/products/microsoft-microsoft-power-bi/reviews) - [Microsoft SharePoint](https://www.g2.com/products/microsoft-sharepoint/reviews) - [Microsoft Teams](https://www.g2.com/products/microsoft-teams/reviews) - [Microsoft Word](https://www.g2.com/products/microsoft-word/reviews) - [RESTful JSON API](https://www.g2.com/products/restful-json-api/reviews) ## M-Files Features **Additional Functionality** - AI Copilot - Generative AI - Search/Filter - Corrective and Preventive Actions (CAPA) - Document Lifecycle Management - Reminders - Reporting & Statistics - Customizable Templates - Compliance Management - For Medical Purposes - For Legal Professionals - Real-Time Notifications - Risk Assessment - Drag & Drop - Collaboration Tools - Workflow Management - Activity Dashboard - Quality Control - Archiving & Retention - Approval Process Control - Secure Data Storage - Mobile Access - Version Control - Task Management - Indexing - Alerts/Notifications - Activity Tracking - Disaster Recovery - Multiple Format Support - Change Management - File Management - File Sharing - Document Management - Document Automation - Third-Party Integrations - Access Controls/Permissions - Data Import/Export - Audit Trail - Role-Based Permissions - Audit Management - API - Rules-Based Workflow - Electronic Signature - Document Review - Full Text Search - Revision History - Real-Time Reporting - Forms Management - Document Generation - SSL Security - Content Management - Access Expiration Management - Optical Character Recognition - Document Classification - Metadata Extraction - Commenting/Notes - Document Editing - File Recovery - Offline Access - Annotations - Compliance Tracking - Email Management - Customizable Branding - Document Capture - File Conversion - Document Storage - Tagging - Automated Scheduling - Metadata Management - Document Templates - Autosave - For Engineering Documents - Training Management - Version Rollback - Digital Signature - Status Tracking - Version Comparison - Document Check-in/Check-out **File Management** - Device Syncing - Web Interface - File Type Support - Search - Mobile Apps - Video Support **Setup** - Activities - Flows - Dependencies - Notifications - Calendar Management - Business Process Automation **Data Management** - Document Identification - Workflows - Version Control **Management and Discovery - IT Documentation** - Search and Indexing - Version Control - Access and Permissions - Access Controls/Permissions - Full Text Search **Agentic AI - Enterprise Content Management (ECM)** - Autonomous Task Execution - Natural Language Interaction - Decision Making **Agentic AI - Cloud Content Collaboration** - Autonomous Task Execution - Cross-system Integration - Natural Language Interaction - Third-Party Integrations - Multi-Language **Additional Functionality** - Content Library - Access Controls/Permissions - AI Copilot - Information Governance - Drag & Drop - Collaboration Tools - Reporting/Analytics - Data Capture and Transfer - Indexing - Filtering - Electronic Signature - Version Control - Mobile Access - Document Storage - Generative AI - Approval Process Control - Single Sign On - Image Editing - Customizable Branding - Search/Filter - Tagging - Audit Trail - Document Review - Activity Tracking - Activity Dashboard - Archiving & Retention - Secure Data Storage - Configurable Workflow - SSL Security - Alerts/Notifications - Data Synchronization - Secure Login - Content Delivery - Two-Factor Authentication - Customizable Templates - Mobile Capture - Offline Access - Templates - File Sharing **Collaboration** - File following - File Sharing - Simultaneously Editing - Change Tracking / Audit Logs - Activity Tracking - Progress Tracking - Screen Sharing - Real Time Editing **Knowledge Base** - Q & A - Link Sharing - Searchable **Management** - Updates - Audit Trail - Integration **Dashboards** - Resource-based Reports - Data Visualization and Analysis - Quality-Based Reports - Automated Dashboards **Operations - IT Documentation** - Integrations - Automation - Reporting - Third-Party Integrations - Social Media Integration - Document Automation **Additional Functionality** - Search/Filter - AI Copilot - Commenting/Notes - Content Publishing Options - Reporting & Statistics - Content Library - Document Classification - Drag & Drop - Customizable Templates - Change Tracking - Generative AI - Asset Discovery - Password Management - Document Management - Kanban Board - Gantt/Timeline View - Framework Management - Credential Management - IT Asset Management - Security Management - Collaboration Tools - Document Capture - Knowledge Base Management - IT Asset Tracking - Process Management - Templates - Configuration Management - Documentation Management - Checklists - Website Monitoring - Compliance Tracking - Tagging - Project Tracking - Workflow Management - Relationship Mapping - Document Storage - Reporting/Analytics - Dashboard - Knowledge Management - Activity Tracking - Forms Management - For the IT sector - File Sharing - Knowledge Library - SSL Security - Customizable Reports - Customizable Fields - Customizable Branding - Data Import/Export - Single Sign On - Content Management - Text Editing - Widgets - Discussions/Forums - API - Live Chat - Activity Dashboard - Calendar Management - Self Service Portal - Communication Management - Catalog Management **Administration** - User and Role Management - Policies and Controls - Device Management - Storage Limits - Storage Zones - Security - Calendar Management - File Management - Document Management - Communication Management - Workflow Management - Content Management - Project Management - Email Management - Version Control - Approval Process Control - SSL Security - Task Management - Website Management - Secure Data Storage **Security** - Verification - Role-Based Permission - Public vs Private **Collaboration** - Change Tracking - Simultaneous Access - File Sharing - Commenting on Documents **Generative AI** - AI Text Generation - Generative AI **Platform** - Performance and Reliability - Reporting and Auditing - System of Record Integration - APIs **Content** - Trackable Analytics - Import - File Viewing - Update Notifications **Security** - Authorization - QR Code - Updates on Files **Agentic AI - Workflow Management** - Autonomous Task Execution - Multi-step Planning - Cross-system Integration - Adaptive Learning - Natural Language Interaction - Proactive Assistance - Decision Making **Additional Functionality** - Data Import/Export - Search/Filter - Audio/Video Conferencing - Content Library - Mobile Access - Document Templates - AI Copilot - @mentions - Data Synchronization - Real-Time Notifications - Prioritization - Customizable Branding - Commenting/Notes - Chat/Messaging - Configurable Workflow - Electronic Signature - Activity Dashboard - Single Sign On - Task Planning - Alerts/Notifications - Drag & Drop - Reporting & Statistics - Two-Factor Authentication - Encryption - Access Controls/Permissions - Collaboration Tools - Task Scheduling - Generative AI - Archiving & Retention - Content Publishing Options - Document Classification **Additional Functionality** - Drag & Drop - Template Management - Approval Process Control - Customizable Dashboard - Rules-Based Workflow - Document Management - Monitoring - Progress Tracking - Workflow Configuration - Collaboration Tools - Commenting/Notes - Task Management - Forms Management - No-Code - Data Import/Export - Email Management - Customizable Reports - Access Controls/Permissions - Graphical Workflow Editor - Real-Time Data - API - Search/Filter - AI Copilot - Mobile Access - Customizable Fields - Activity Tracking - Compliance Tracking - Role-Based Permissions - Reporting/Analytics - Project Workflow - Activity Dashboard **Communication** - Social Features - Tagging - Upload - Comments **Additional Functionality** - Collaboration Tools - SSL Security - Reporting & Statistics - Customizable Reports - Customizable Fields - Customizable Branding - Data Import/Export - Single Sign On - Content Management - Content Library - Workflow Management - Text Editing - Widgets - Generative AI - Knowledge Base Management - Activity Tracking - Discussions/Forums - API - Live Chat - Activity Dashboard - AI Copilot - Calendar Management - Drag & Drop - Self Service Portal - Communication Management - Commenting/Notes - Catalog Management - Document Management **File Management** - File Type Support - Metadata - OCR Scanning - Versioning - Collaboration - Document Assembly - Form Creation - Portals and Sites - Disposition - Search - Web Interface - Mobile Apps **Workflow** - Process Automation - Conditions - Activities - Records Management - Case Management - Template Management - Document Management - Metadata Management - Content Management - Workflow Management - Compliance Management - Digital Asset Management - Task Management - File Management - Forms Management - SEO Management - Audit Management - Website Management - User Management **Platform** - Internationalization - Performance and Reliability - Reporting and Auditing - System of Record Integration - APIs ## Top M-Files Alternatives - [DocuWare](https://www.g2.com/products/docuware/reviews) - 4.4/5.0 (238 reviews) - [Laserfiche](https://www.g2.com/products/laserfiche/reviews) - 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