ExpenseBot Reviews & Product Details

As an accountant user, ExpenseBot is a great too for capturing receipts from clients emails, and the Quickbooks sync is very helpful for getting ahead of categories and transactions. I also love that I can manage the reports on on behalf of my clients so nothing is missed. The price is right and I like being able to pay for the subscription on behalf of my client. The customer service has also been spectacular. Review collected by and hosted on G2.com.

I have needed some improvements to some of the features, but I've been able to give feedback to the owner and have seen the improvements integrated almost instantly, which has made the usability for my firm increase greatly. Review collected by and hosted on G2.com.

It has made my life so much easier. Simply take a picture of the receipt, and that's it. I no longer have to spend hours sorting through multiple piles of receipts at the end of the year, and I'm not forgetting anything. I can throw out the physical copy of the receipt. My accountant loves it. Being able to write something on the receipt and have the AI read it and add it to the Google Sheet is very handy. Very user friendly, affordable, and great customer support. Review collected by and hosted on G2.com.

Lack of flash option when taking a picture. Review collected by and hosted on G2.com.

I really appreciate how ExpenseBot is a time-saver for me. It helps me efficiently keep track of expenses, as I have to submit them monthly to various portfolio companies. I find it beneficial that everything is in one spot and I can categorize quickly, saving me the hassle of scanning and searching. I also love the multiple currencies feature and how the system operates in the background without my intervention. It saves significant time by handling automatic currency conversions. Additionally, whenever I'm ready to submit my expenses, I have one place to go, and I can get real-time indications of my spending mid-month without having to prepare elaborate reports. The initial setup was seamless, too, which was a great start. Review collected by and hosted on G2.com.

I think over time the user interface will be more appealing. Visually and graphically it will improve. Right now I know the focus is on functionality. Review collected by and hosted on G2.com.

The Gmail auto-scan is the standout feature for me. It finds receipts in my inbox without forwarding rules or manual uploads, which was exactly the problem I was trying to solve when I started building my own tool. Everything stays in Google Sheets inside my own Google Drive, so there’s no new system to learn and no extra login. It fits naturally into how I already work.

Getting started was straightforward. It connected to my Gmail and Google Drive without a complicated setup, no developer needed and no extra tools. That matters when you’re running a business solo.

When I signed up, Rob, the founder, reached out personally to make sure I was set up properly. That kind of attention is rare, and it says a lot about how this company operates.

It handles the Gmail scanning, categorization, and integration, and it keeps everything organized in a format my accountant can actually use. It integrates smoothly with the Google tools I already have, runs in the background without me having to think about it, and has more capability than I expected given how simple it was to get going. That’s time back in my day and one less decision to make.

My workflow is simple: I use a main ExpenseBot folder, drop my receipts in there, and run the scan about once a week. Review collected by and hosted on G2.com.

The one thing that tripped me up was starting fresh for a new year. I could not find a clear way to create a new report for 2026, so I ended up adding a new tab inside my existing spreadsheet and managing it myself. A simple new year setup option or a bit more guidance on year-over-year organization would make this even smoother for small business owners tracking by tax year. Review collected by and hosted on G2.com.

I used to dread the end of the month. Digging through my wallet, matching receipts to transactions, trying to remember what that $34 charge was from three weeks ago. ExpenseBot.ai cut all of that out. I snap a receipt, it figures out the rest. Approvals go through faster, nothing falls through the cracks, and I'm not staying late to sort out paperwork. It's one of those tools where after a week you genuinely forget what the old process even looked like. Review collected by and hosted on G2.com.

Small amounts of ocr issues when started, but support was able to rectify same day and it's running smoothly again Review collected by and hosted on G2.com.

I saved not just hours, but weeks of time with ExpenseBot. It allows me to pull out all the receipts for every purchase, especially from Apple, and categorize them as tax deductible or personal expenses, which wouldn't be possible without ExpenseBot. Rob B. provided the most personalized support experience I've ever had from any company, ever. I am not exaggerating. He sent me messages, clarified what I was looking for, provided support along the way, gave me updates, offered extremely helpful recommendations and was exceptional in every way. I would say support was "Other worldly" if I didn't think it would be criticized for being hyperbole but, along with his professionalism, he was also extremely personable at every step - a rare combination in the world of bot support these days. In the end, ExpenseBot extracted thousands of purchases, saved me weeks of tedious detailed work that would have been prone to human error and gave me peace of mind! The initial setup was smooth and easy, only needing a small tweak. Review collected by and hosted on G2.com.

I think my situation is much more complicated than maybe most people's. So I needed more personal hand holding during the process. Review collected by and hosted on G2.com.

I like that ExpenseBot simplifies my work and organizes things very easily. It's very user-friendly and makes it easy for me to create reports and send them directly to my accountant from the website. I appreciate how it saves images of all my receipts, so I don't have to keep printed receipts in my office. This feature saves me a lot of time as it keeps track of all my expenses without needing to manually organize them. The initial setup was extremely easy, and I could start using it immediately after registration. Review collected by and hosted on G2.com.

When I started using it, there were a few bugs because the company was still new. But they seem to have ironed out all the bugs in the system because now it works flawlessly. Review collected by and hosted on G2.com.

I love the automation in ExpenseBot and how fast it works. After I scan an expense with my camera, it quickly sends me an email notification that the spreadsheet has been updated. It saves me a boatload of time because it automates all of the busy tasks, turning what used to take up to two hours into no time at all. The integration with Google Drive and Google Spreadsheets is perfect, making it the ideal tool for my needs. The initial setup was easy and seamless. Previously, I used Expensify and other products, but ExpenseBot has been the perfect tool due to its AI and automation features. Review collected by and hosted on G2.com.

Nothing Review collected by and hosted on G2.com.

I run a small construction company and I'm basically never at a desk so managing expenses is a nightmare. ExpenseBot changed that because now I snap a photo of a receipt at the store when I make the purchase. It also grabs everything from my Gmail automatically with the receipt scanner, logs my mileage, and maps it all to my Sage 50 Canada GL codes. My accountant gets a clean report he can import straight into the books. No more paper receitps that I used to collect and drive to the bookkeeper. All I had to do was sign in with our google workspace accounts to set it up. We use it everytime we make a purcahse and no longer spend time hunting through glove boxes looking for receipts. Honestly couldn't imagine going back. Review collected by and hosted on G2.com.

So far I haven't had any cause to complain but I did ask for a feature that would allow us to make a mileage trip "roundtrip" so that we didn't have to add 2 trips each time. Customer support added that feature for me so I'm pretty happy. Review collected by and hosted on G2.com.

I like using ExpenseBot for managing expenses, especially as a sole trader working between Canada and Ireland with multi-currency requirements. The feature where I can just take a picture to log an expense is very convenient. I also appreciate the auto review that happens with AI running in the background as it saves me tons of time. The report generation feature is another aspect I find helpful. The initial setup was very easy since it integrated with Google and did everything for me. Review collected by and hosted on G2.com.

Would love to see a basic income tracker Review collected by and hosted on G2.com.