What do you like best?
With ProPayroll, Time and Attendance and Payroll are integrated into one solution. With a minimal local software footprint (a small monitoring application for the time clocks) we were able to integrate our existing timeclock hardware with the ProPayroll system. The rest of the system is web-based and very powerful. With their task-based approach, the people at ProPayroll have made processing payroll nearly fool-proof. There are multiple places in the process where potential issues with timecards and/or deductions are highlighted for acceptance or correction. Once payroll is processed, we are able to send our employees notification via email that their check remittances are available for viewing (or for those without email, the remittances are emailed to us for printing). The system also handles our vacation accruals, attendance points system, and benefits administration. We are also able to give the employees more information on their vacation and points balances without investing time into creating manual reports or interruptions from looking information up on an "on demand" basis.
The ProPayroll system is probably the most powerful solution in the market for hosted payroll, time and attendance, and human resource management. This power comes from the flexible nature of the software and the direct access to the programmers that the support team enjoys. We have had several situations that required customized solutions, and the team was very responsive and had solutions within hours, not days or weeks. For example, under our previous system we had a daily report that was emailed to the managers that showed the attendance exceptions for the prior day. ProPayroll did not have a report like this, but they were able to put together an online "attendance dashboard" that greets users when they log into the system. The dashboard can show us everything we had on the previously emailed report, and it is updated real-time as issues are addressed.
Speaking of the support team, they are probably the best feature of ProPayroll. From the onset, the team was deeply involved with the setup of our system, from establishing work rules to importing historical data. As the customer, I was initially concerned that I would be handed the new system and told "Here, make it work." Nothing could be farther from the truth. After providing them with the data, the team took over and built the system we needed. When we come across a new feature we would like to implement, we contact the same team that initially set up our company on ProPayroll. When we call, they know our names and how our system is constructed. They offer real solutions that address the needs, and in those rare instances where a solution does not exist, they huddle with the rest of their team to find one. Customer service does not get any better than this!
What do you dislike?
While this is probably unique to us, it is probably the one area that I would like to see improved. The attendance points system is "fragmented," meaning that parts of it exist in different areas of the system. Once we learned this, we were able to work with it just fine, but it took some figuring out. Also on the points system, the rules are not automatically applied. The system requires someone to run the rules on a periodic (we do it weekly) basis. While again not a significant issue in the greater scheme of the system, it does present more processing than we had with our previous provider. However gains in almost all other areas offsets this.
We employ a number of temp agency employees, and adding them to the time and attendance portion of the software is cumbersome at best. The system is not designed to handle temporary employees, and as such we have to disable certain required fields before we are able to add temp employees. There are at least 4 fields that need values specific for temporary employees to avoid putting them through payroll or having them show on reports with our in-house employees. It's a "nice to have" and not a deal-breaker, but refining the system to make temp employee management more streamlined would be nice.
What problems are you solving with the product? What benefits have you realized?
Previous to ProPayroll, our payroll and time & attendance platforms were separate, meaning someone had to get the data from time & attendance to payroll every week in order to process paychecks. This usually meant hours of keying of numbers. With the integrated solution ProPayroll provides, we no longer have this time sink every week.
Another time-intensive activity was the constant reporting and handling of vacation days and points balances for employees and managers. Previously, there was no mechanism that allowed us to communicate balances of vacation and points to managers and employees short of looking them up, creating a report, and posting it for (all) the employees to see. With ProPayroll, we were able to move that information onto their weekly pay remittances, which puts that information in front of the employee on a weekly basis, and doesn't require manual reports to be produced and distributed. It also keeps employees on the production floor instead of in the front office asking for points and vacation balances.
Speaking of benefits, our previous solution didn't have "plan enrollments," at least not the way that ProPayroll does it. When enrolling a new employee in benefit plans, we are able to select the coverage the employee wants (ee, ee+s, ee+c, family) and the system takes care of setting up the right deductions based on the level of coverage. ProPayroll also has expertise with garnishments and support orders to the point where, when we receive a court order, we simply send it to them and they process it Both of these solutions have reduced our errors involved with benefits and deductions to zero.
Oh, and it doesn't hurt that ProPayroll's fees are lower than our previous provider, who seemed to always find new ways to increase their fees. Industrious, but not customer-focused.