# Flexopus Reviews **Vendor:** Flexopus GmbH **Category:** [Space Management Software](https://www.g2.com/categories/space-management) **Average Rating:** 4.9/5.0 **Total Reviews:** 30 ## About Flexopus Flexopus – The workplace management software that integrates seamlessly into your company and adapts exactly to your desk sharing needs. Organize the daily work of hybrid teams just the way you want. Book work stations, meeting rooms, and parking spaces within 3 clicks! The best thing: Flexopus does not limit to desk sharing but also offers visitor registration, asset management and even enables you to plan events and book catering and facility management too. Easy to use: Utilize the desk sharing software Flexopus effortlessly through its cloud-based version, eliminating the need for installation. Booking new items like work stations is unbelievably simple and just a few clicks away. Flexible use: Flexopus is accessible across smartphones, tablets, and PCs. Secure: Flexopus ensures full compliance with GDPR regulations, offering peace of mind. Our dedicated servers in Germany provide an extra layer of protection, ensuring the highest level of security for your personal data. Flexopus has been awarded the ISO27001 certificate. Barrier-free: Flexopus adheres to WCAG standards, ensuring a barrier-free experience that caters to all users without limitations. Cost-effective: Flexopus has been named the price-performance champion in various software comparisons. Our pricing structure is straightforward, transparent, and free from hidden extras using a per-object charging model instead of per-user charging. Data Driven: Leveraging intelligent analytics features, Flexopus empowers you to assess your office workload and gain deeper insights into utilization patterns. Seamless integration: Offering a diverse range of interfaces and add-ons, Flexopus seamlessly integrates precisely where you need it – whether it's with Microsoft 365, Microsoft Outlook, Microsoft Teams, Microsoft Exchange, Azure AD, Google Workspace and many more. Modern: Flexopus stands as an advanced software solution (PWA, Responsive, Cloud, Tenant), streamlining maintenance, updates, and backups effortlessly, without requiring additional input. Efficient: Flexopus presents a streamlined and remarkably intuitive hot desking solution, encompassing essential features necessary for seamless desk-sharing implementations. Multilingual: Flexopus is accessible in 12 languages, encompassing DE and EN options. Our comprehensive approach ensures a worry-free experience; we handle consulting, configuration, and digital floor plan preparation, and provide support through templates for change communication. ## Flexopus Pros & Cons **What users like:** - Users value the **ease of use** of Flexopus, appreciating its quick reservations and seamless integration with other services. (15 reviews) - Users value the **wide range of customization options** in Flexopus, enhancing their desk booking and operational efficiency. (10 reviews) - Users commend the **excellent customer support** at Flexopus, highlighting quick responses and clear solutions to inquiries. (8 reviews) - Users praise the **easy integrations** of Flexopus, enhancing workflow through seamless connection with existing systems. (8 reviews) - Users praise Flexopus for its **comprehensive functionality** , seamlessly managing various office tasks and enhancing workplace efficiency. (8 reviews) - Users value the **intuitive design and seamless integration** of Flexopus, enhancing the efficiency of desk management in hybrid setups. (7 reviews) - Features (7 reviews) - Integrations (7 reviews) - Helpful (6 reviews) - User Interface (6 reviews) **What users dislike:** - Users find the **admin dashboard compatibility issues** inconvenient for mobile devices, impacting the overall user experience. (4 reviews) - Users note the **missing features** in Flexopus, though improvements are on the way with responsive support. (3 reviews) - Users note **inconsistencies in the user interface** , particularly with the admin dashboard and mobile optimization, but find them minor. (3 reviews) - Users note some **feature limitations** in Flexopus, but appreciate the team's responsiveness to address issues quickly. (2 reviews) - Users express concern over **limited admin control** , feeling overwhelmed by settings and options, especially without a desktop dashboard. (2 reviews) - Limited Features (2 reviews) - Poor Interface Design (2 reviews) - Inconvenience (1 reviews) - Insufficient Details (1 reviews) - Limited Customization (1 reviews) ## Flexopus Reviews ### 1. Visually appealing, fully integrated, and affordable **Rating:** 4.5/5.0 stars **Reviewed by:** Verified User in Computer Software | Small-Business (50 or fewer emp.) **Reviewed Date:** August 23, 2024 **What do you like best about Flexopus?** I particularly appreciate the visual space selection with the beautiful digital building plans from Flexopus, as they significantly simplify orientation in the office and offer a clear mobile UX. Additionally, data protection is very important to our company, and Flexopus impresses here with GDPR-compliant hosting in a German data center with dedicated server infrastructure, instead of with an American hyperscaler. The full integration of Flexopus into Microsoft365, including the use of SSO and its own Microsoft Teams and Outlook app, makes our lives easier. The Flexopus Outlook add-in also simplifies room booking and allows for direct booking of catering services or visitors through the add-in. I find this close integration, especially with the Microsoft world, very successful. Flexopus is also significantly cheaper and offers a very fair price-performance ratio compared to other solutions. **What do you dislike about Flexopus?** I don't have any specific improvement suggestions at the moment. **What problems is Flexopus solving and how is that benefiting you?** Flexopus significantly improves our work and meeting room booking. I appreciate the clear mobile UX and the GDPR-compliant data protection. The visual representation simplifies finding workspaces, and the security of our data is ensured. This way, we can optimize our office spaces and save real money. We were able to sublet a floor and save almost 10,000 euros monthly. ### 2. Flexopus - Flexible Booking, Excellent Support Experience **Rating:** 4.5/5.0 stars **Reviewed by:** Sascha H. | Mid-Market (51-1000 emp.) **Reviewed Date:** April 14, 2026 **What do you like best about Flexopus?** I use Flexopus to flexibly book my workplace or conference rooms, and I appreciate that we have also expanded it to include the fleet and e-charging parking spaces. It's nice to see at a glance which resources are still available. As an admin, preparing the floor plans is a lot of fun, and the more detailed they are, the better users can find their way around. The close exchange with Flexopus support is valuable, as you can usually implement a solution quite promptly. It's great to have a contact person who responds quickly to questions, ideas, and criticism. The initial setup with support was quite simple, and further administration is also straightforward. **What do you dislike about Flexopus?** The basic product seems to be comprehensive, but of course I would like to have more modules unlocked to be able to draw walls, etc., or to adjust the size of the elements. **What problems is Flexopus solving and how is that benefiting you?** I use Flexopus to flexibly book workspaces and conference rooms. It immediately shows me which resources are available, thus facilitating planning. Additionally, the floor plans help me with information about fire extinguishers, escape routes, and first aid. ### 3. User-Friendly Desk Booking with Flexibility **Rating:** 4.5/5.0 stars **Reviewed by:** Irene B. | HR & Recruiting Manager, Small-Business (50 or fewer emp.) **Reviewed Date:** April 02, 2026 **What do you like best about Flexopus?** We find Flexopus very user-friendly and easy to set up. We like the good interface and the fact that it's also possible to record home office days. The app is also quite handy. The tool offers useful extra features like asset management, check-in, and reports and analytics, which we appreciate and allow us to keep track of colleagues whether they are in the office or working from home, and track our tech equipment. The check-in feature is helpful because if a colleague doesn't show up, the desk becomes available for someone else. **What do you dislike about Flexopus?** It would be nice to have the possibility to limit home office days so colleagues can only book, for example, a maximum of two days a week for home office, meaning they need to book a desk in the office for the other days. It would also be helpful to see which colleague doesn't have a booking for the day. This could assist in tracking how diligent colleagues are in registering home or office days in the tool and help with payroll at the end of the month. **What problems is Flexopus solving and how is that benefiting you?** My company uses Flexopus to book desks since we have fewer desks than people. The tool gives us the flexibility to sit in different parts of the office and with different colleagues every day. It shows the features of every desk (how many screens, standard or standing desk, etc.). It tracks who is in the office or at home, manages equipment, and provides flexibility with desk availability due to no-shows. ### 4. Flexopus as a central platform for displays, desk sharing, and visitor management **Rating:** 4.5/5.0 stars **Reviewed by:** Verified User in Information Services | Small-Business (50 or fewer emp.) **Reviewed Date:** March 15, 2026 **What do you like best about Flexopus?** The very good interaction of the Flexopus software with hardware from various manufacturers **What do you dislike about Flexopus?** Further customization options for the layout and branding of the displays are desirable. **What problems is Flexopus solving and how is that benefiting you?** A central problem for us was the lack of transparency regarding the use of workspaces, meeting rooms, and visitor flows in a modern, flexible office. Employees often did not know which rooms or workspaces were currently available, and the reception had to manually register visitors and create badges. Additionally, the challenge was to sensibly integrate various hardware solutions into a unified platform. Flexopus solves this problem by acting as a central software platform for workspace booking, room management, and visitor management, while seamlessly integrating different hardware such as proDVX room displays, SOLUM eInk desk-sharing displays, and ELO check-in displays with Brother badge printers. We benefit from this primarily through increased transparency and more efficient processes in everyday office life. Employees can immediately see which rooms or workspaces are available, spontaneous bookings become easier, and visitors can register themselves. At the same time, the organizational effort for administration and reception is significantly reduced, while the office overall appears more modern and professional. ### 5. Effortless Desk Booking with Seamless Collaboration **Rating:** 5.0/5.0 stars **Reviewed by:** Felix F. | Small-Business (50 or fewer emp.) **Reviewed Date:** March 06, 2026 **What do you like best about Flexopus?** The floor plan view is super helpful because I can actually see where I'm booking, which means I don't have to just pick a random desk. It's super convenient to know who's actually in the office on a given day, so planning days with teammates is easy and there's no need for any coordination effort. It really helps make collaboration easy and saves a lot of back and forth. Also, the initial setup was very easy, and employees get automatic access because Flexopus is in sync with our HR system, great that they offer this integration. **What do you dislike about Flexopus?** - **What problems is Flexopus solving and how is that benefiting you?** Flexopus makes planning office days easier by quickly booking desks and knowing who's in. I can plan my spot, collaborate effectively, and reduce coordination efforts thanks to the clear floor plan view. ### 6. Very user-friendly! Facilitates workplace and room booking in a hybrid team **Rating:** 5.0/5.0 stars **Reviewed by:** Clemens H. | Marketing & Business Allrounder, Mid-Market (51-1000 emp.) **Reviewed Date:** March 04, 2026 **What do you like best about Flexopus?** Very user-friendly! As a hybrid team, it significantly eases the coordination of workspaces and room bookings in our office - previously, it was a back-and-forth on MS Teams, and often colleagues hadn't communicated their days. Additionally, the support is very attentive and helpful. **What do you dislike about Flexopus?** At the beginning of the year, there were two design proposals to improve the mobile version. However, these were completely implemented within two/three weeks. **What problems is Flexopus solving and how is that benefiting you?** As a hybrid team, we have only a limited number of spaces and offices in our Berlin office. ### 7. Absolute frontrunner **Rating:** 5.0/5.0 stars **Reviewed by:** Verified User in Financial Services | Enterprise (> 1000 emp.) **Reviewed Date:** August 08, 2025 **What do you like best about Flexopus?** Resources are licensed, not users. This alone distinguishes Flexopus from many other competitors and made it much more attractive for us. The young team is absolutely helpful, flexible, and quick in making adjustments. New useful features are easily added. Onboarding for new users is hardly necessary, as the system is essentially self-explanatory. Additionally, the system has all the state-of-the-art technologies important to us, allowing it to be fully integrated into our system environment. We looked at approximately 10 other competitors (some were immediately eliminated in the preliminary selection because Entra SSO was not possible) and partially tested them. Flexopus was the most economical and technically advanced system for us. Additionally, the employees are also pleasant. Therefore, 10/10 **What do you dislike about Flexopus?** So far, there are no negative points of criticism. **What problems is Flexopus solving and how is that benefiting you?** There are locations that are "bursting at the seams" and therefore use desk sharing, and locations that simply want to manage a few focus rooms and conference rooms. Flexopus has enabled us to use a solution for all locations. Additionally, during the implementation, we were able to seamlessly integrate other resources as well. ### 8. Easy and self explanatory use, great concept and design **Rating:** 5.0/5.0 stars **Reviewed by:** Linda H. | Social Media Manager, Small-Business (50 or fewer emp.) **Reviewed Date:** August 06, 2025 **What do you like best about Flexopus?** It's easy to use in a self explanatory way and it can be adapted to your needs as a company. **What do you dislike about Flexopus?** There are a few things that could still be added but i dont see that as a negative thing. **What problems is Flexopus solving and how is that benefiting you?** Our office doesnt have enough space for everyone. You dont have to worry about driving to the office and not finding a place, you can just book a desk in advance or check if there is still anything availabe in the morning. ### 9. Simple but powerful **Rating:** 4.5/5.0 stars **Reviewed by:** Verified User in Computer Software | Small-Business (50 or fewer emp.) **Reviewed Date:** August 23, 2024 **What do you like best about Flexopus?** Good integration options with Google and Microsoft products. Various group settings for access management. Plenty of booking customization options. **What do you dislike about Flexopus?** Admin dashboard is not consistent with the user UI, there is no light theme. **What problems is Flexopus solving and how is that benefiting you?** We are able to manage our office in a more efficent manner now that we are working in a hybrid way. ### 10. Great Desharing solution with a great support team **Rating:** 5.0/5.0 stars **Reviewed by:** Heidrun S. | Leitung Personal und Organisation, Mid-Market (51-1000 emp.) **Reviewed Date:** July 04, 2025 **What do you like best about Flexopus?** I appreciate the high usability, both for employees and for myself as an administrator. We can configure a lot ourselves (data protection, booking rules, manage floors and buildings) and always receive quick and competent support when we need something. **What do you dislike about Flexopus?** The only wish we as GroupWise users would have is the connection to this mail program and not just to the big American mail programs. **What problems is Flexopus solving and how is that benefiting you?** We use all the desks in the house for desk sharing and use Flexopus as the solution for this. ### 11. Flexopus – probably the best desk sharing software **Rating:** 5.0/5.0 stars **Reviewed by:** Paula . | Social Media, Small-Business (50 or fewer emp.) **Reviewed Date:** August 07, 2025 **What do you like best about Flexopus?** The simple handling, plain and beautiful design, very user-friendly, great booking system for rooms, tables, and everything your heart desires **What do you dislike about Flexopus?** If I find something not quite suitable or have suggestions for improvement, I can express them directly to support and we find a suitable solution. That's really great! **What problems is Flexopus solving and how is that benefiting you?** It helps me with booking meeting rooms, tables, and catering. ### 12. easy and self explained usability. the navigation is easy to understand. **Rating:** 5.0/5.0 stars **Reviewed by:** Julian S. | Creative Producer, Small-Business (50 or fewer emp.) **Reviewed Date:** August 06, 2025 **What do you like best about Flexopus?** the room/desk overview where you´re able to see the whole office structure. **What do you dislike about Flexopus?** would like to see a whole calendar year overview to see when I was in office in 2025. **What problems is Flexopus solving and how is that benefiting you?** planning your week in the office. via the overview easy to understand where your booked desk is placed. ### 13. Everything you need for Desk Management **Rating:** 5.0/5.0 stars **Reviewed by:** Verified User in Marketing and Advertising | Small-Business (50 or fewer emp.) **Reviewed Date:** August 29, 2025 **What do you like best about Flexopus?** Flexopus is much more than just an app for booking a spot in our office - we manage almost everything with it. From assets like iPads or Phones to catering for meetings or even opening locks - Flexopus is our daily little helper for so many tasks around office life. **What do you dislike about Flexopus?** Absolutely nothing! Even the user interface is smooth and easy to use. **What problems is Flexopus solving and how is that benefiting you?** Organizing office management in one app, easy to use and flexible. ### 14. Saving money with Flexopus analyses and reports **Rating:** 5.0/5.0 stars **Reviewed by:** Pascal H. | Software Developer, Mid-Market (51-1000 emp.) **Reviewed Date:** September 09, 2024 **What do you like best about Flexopus?** Definitely the smart analytics. Flexopus offers an impressive suite of advanced analytics, which makes workplace optimization highly efficient. One of the best features is the heat map functionality, which provides a real-time and intuitive visual overview of desk occupancy and usage patterns. This feature is invaluable for facility managers to easily identify high-traffic areas or underutilized spaces, allowing for data-driven decisions on how to allocate resources and improve the office layout. But there are more detailed analytics, export functionalities, and an API integration, which simplifies reporting and data analysis and makes Flexopus a comprehensive desk-sharing solution, particularly for organizations looking to optimize their office with data-backed insights. **What do you dislike about Flexopus?** Flexopus is a solid solution, but, like any tool, requires willingness to adapt a desk-sharing model at your company. **What problems is Flexopus solving and how is that benefiting you?** The analysis of Flexopus provides us with important insights into the utilization of our office, the booking behavior of employees, and their home office habits. This allows us to optimize our spaces in a data-driven way: for better utilization, to meet more individual workplace requirements, and to save costs. ### 15. A Desk-Sharing Solution That Delivers **Rating:** 5.0/5.0 stars **Reviewed by:** A. F. | IT project manager, Online Media, Small-Business (50 or fewer emp.) **Reviewed Date:** September 06, 2024 **What do you like best about Flexopus?** Flexopus has truly impressed us. The intuitive interface and user-friendly design make it incredibly easy to book desks in the office, whether in advance or on the fly. We especially appreciate the seamless integration with our existing systems, which ensures smooth daily operations. Also worth mentioning are the excellent support and sales teams. Whenever we had questions, the support team was quick to respond and always provided clear solutions. The sales team was equally impressive, guiding us through the initial setup and ensuring that everything was tailored to our needs. Additionally, the well-structured onboarding process made it easy to get started with the platform. **What do you dislike about Flexopus?** As with any software, there are minor areas for improvement. For instance, the admin dashboard isn't fully optimized for mobile devices, which can be inconvenient at times. Additionally, some of the design elements in the admin area don't match the clean look of the user interface, but these are minor issues that don't hinder overall functionality. **What problems is Flexopus solving and how is that benefiting you?** Flexopus has eliminated the chaos of managing desks in our hybrid work environment. We no longer face booking conflicts or struggle to keep track of who's in the office. It's also made collaboration easier by allowing us to see where our colleagues are seated. Overall, it's greatly improved our office efficiency and provided a reliable solution for our workspace needs. ### 16. Reliable and user-friendly Desk Sharing solution **Rating:** 5.0/5.0 stars **Reviewed by:** Andras S. | Backend engineer, Information Technology and Services, Small-Business (50 or fewer emp.) **Reviewed Date:** August 26, 2024 **What do you like best about Flexopus?** We're impressed with Flexopus's intuitive design and reliable performance. Our team particularly appreciates how it streamlines our desk booking process, making it quick and effortless to manage our hybrid workspace. The software's stability and seamless integration with our existing systems have made it an indispensable tool for our daily operations. They even have a pretty good API for custom integrations. **What do you dislike about Flexopus?** There are a few minor issues. Not all features of the admin dashboard work well on phones, which can be a little annoying. Also, some of the help guides are outdated, but they have been fixed some, after communicating with support. However, these issues are no big deal and don't change how much we enjoy using the software. **What problems is Flexopus solving and how is that benefiting you?** Thanks to Flexopus, an office that our staff felt was a bit cramped has become a much more usable space. Moreover, in most cases our shared meeting room caused a lot of problems, with several disputes over occupancy. Since using the system, apart from a few minor misbookings, all our problems have been solved. ### 17. A seamless desk-sharing experience with exceptional design **Rating:** 4.5/5.0 stars **Reviewed by:** Sebestyén N. | Software developer, Small-Business (50 or fewer emp.) **Reviewed Date:** August 22, 2024 **What do you like best about Flexopus?** What I appreciate most about Flexopus is its intuitive design. The app's beautiful UI and smooth UX make it incredibly easy to use. Whether I need to book a desk in advance or find one last minute, the process is effortless and quick with just a few taps on the mobile app. Best of all, Flexopus fits seamlessly into my daily routine, allowing me to stay productive without any disruptions. **What do you dislike about Flexopus?** Since Flexopus is a relatively new platform, some features are still in the experimental phase, which can occasionally lead to minor bugs or limitations. However, the team behind the app is very responsive and eager to address any issues that arise, so I’m confident that the platform will continue to improve rapidly. **What problems is Flexopus solving and how is that benefiting you?** Before Flexopus, our flexible desk management was chaotic, often involving crowded Excel sheets and frequent booking conflicts. Flexopus eliminates these headaches by providing a centralized and efficient desk-sharing system. Now, booking a desk is seamless, conflicts are resolved automatically, and we no longer have to rely on cumbersome spreadsheets. This has saved us time and significantly improved our office flexibility. ### 18. Great support team **Rating:** 5.0/5.0 stars **Reviewed by:** Adel N. | Software Engeneer, Small-Business (50 or fewer emp.) **Reviewed Date:** August 23, 2024 **What do you like best about Flexopus?** When any problem occurs, you always able to solve it. There is a detailed API description, which is being supplemented continuously. Above that, they have an additional support team which will solve any questions or add features on your request. The app supports many languages, which is good for our international team. **What do you dislike about Flexopus?** There are small problems in design, like not matching fonts or admin's dashboard isnt fully compatible with mobile devices. But still this is minor issues which do not negatively affect the use of the application in any way. **What problems is Flexopus solving and how is that benefiting you?** Our team members can work remotely or on-site, so there is no need to have a desk in the office for each employee. Desk sharing solution helps us to manage office space in the way we need. ### 19. Favorite All-in-One Workplace Management Tool with great Design **Rating:** 5.0/5.0 stars **Reviewed by:** Lukas O. | Mid-Market (51-1000 emp.) **Reviewed Date:** September 10, 2024 **What do you like best about Flexopus?** The all-in-one functionality of Flexopus, which simplifies our workplace/ workspace management. It combines desk booking, meeting room booking, parking spot and pool car booking and visitor management. The intuitive interface allows users to quickly find and reserve desks and more, while administrators can effortlessly manage space allocation and usage + a very easy floor plan visualization with an itnerated map editor. With its many integrations and features, Flexopus reduces the need for multiple tools, enhancing productivity and streamlining the process of sharing workspaces in a flexible, hybrid work environment. **What do you dislike about Flexopus?** I would like to create own reservation types like locker, bycicle or event reservation. **What problems is Flexopus solving and how is that benefiting you?** Previously, we had an extra tool for meeting room bookings, Excel for desk bookings and another app for parking space reservations and a paper based visitor documentation. We now bundle all of this in Flexopus. This offers our employees great added value and is very efficient. ### 20. Reliable workplace management platform that continuously evolves. **Rating:** 5.0/5.0 stars **Reviewed by:** Verified User in Consulting | Small-Business (50 or fewer emp.) **Reviewed Date:** September 08, 2024 **What do you like best about Flexopus?** Flexopus makes managing shared workspaces super easy. Its simple interface lets employees book desks, parking spots, and meeting rooms without any trouble. We had everything set up and ready in just a week. I use Flexopus daily, and I love how they keep adding new features to make it more flexible and suited to our needs. The customization options are great, too, so you can adjust it to fit your team's style. It’s a reliable tool that works perfectly for hybrid work setups. If you run into any issues, their support is easy to reach. The integrations they offer are also really handy. **What do you dislike about Flexopus?** There’s not much to dislike, but some admin users may feel a bit overwhelmed by the many settings and options at first. However, these are important for properly setting up things like data protection and privacy. **What problems is Flexopus solving and how is that benefiting you?** Flexopus has been a great solution for our office management needs. It helps us get clear data and statistics about office usage, which is super useful for making informed decisions. We’ve been able to understand how much space we really need, and this has helped us save money by either increasing or decreasing office space as needed. ### 21. Easy to use workplace management software **Rating:** 5.0/5.0 stars **Reviewed by:** Verified User in Computer Software | Small-Business (50 or fewer emp.) **Reviewed Date:** August 21, 2024 **What do you like best about Flexopus?** It´s simple to implement a hybrid office concept using Flexopus. We use it in our office since several years. With the groups I can control which collague can book which desk or parking spot. I can also assign permanent desk for the users. The floorplans are created quickly and can be edited directly in the tool. Also the new visitor management module helped for our company to comply better with the ISO27001 requirements. The application is integrated with our Microsoft Azure environment and the meeting rooms are synced via Microsoft Exchnage Online. The support team helped us to configure both of them, which could be done actually also by using the user manual in the help center. **What do you dislike about Flexopus?** The help center documentation could be updated here and there, still it contains all the relevant informaion we need. **What problems is Flexopus solving and how is that benefiting you?** Managing our office space internally. Book desk and parking spots. Manage the visitor invitations. ### 22. High Data Privacy Standards and Comprehensive Features **Rating:** 5.0/5.0 stars **Reviewed by:** Verified User in Construction | Enterprise (> 1000 emp.) **Reviewed Date:** August 25, 2024 **What do you like best about Flexopus?** In my opinion it is the combination of functionality and data privacy. The platform offers a variety of useful features. Additionally, Flexopus places great emphasis on data privacy, which is crucial especially for big companies. The data, such as location maps or the booking logs of our employees, is processed in compliance with current data protection regulations. Especially that the data is stored only in Germany is important for us. There are clear options for what information is shared and what remains private. No other desk sharing tool we’ve screened had more privacy options. This transparency builds trust. **What do you dislike about Flexopus?** At the beginning there was a missing function. We needed a feature to report problems at the shared desks. A few weeks after we have talked to the Flexopus customer service they published the feature. That was satisfying! **What problems is Flexopus solving and how is that benefiting you?** With employees coming in on different days, it was challenging to know where colleagues were seated or who was in the office on a given day. Flexopus provides visibility into where team members are located, making it easier to collaborate and plan in-person meetings. And Flexopus addresses concerns around data privacy and security, which is especially important when dealing with employee information. By offering robust privacy controls and compliance with data protection regulations, Flexopus ensures that employees’ personal data is handled securely. ### 23. Surpasses all my expectations **Rating:** 5.0/5.0 stars **Reviewed by:** Dorottya G. | Graphic Designer, Small-Business (50 or fewer emp.) **Reviewed Date:** August 23, 2024 **What do you like best about Flexopus?** - The design is really comfortable for my eyes, and it's even changable if you prefer a cleaner white look. - They have many features to use and we never had a technical problem so far. - The application is easy to understand and to implement in your daily routine. **What do you dislike about Flexopus?** I there is anything to mention it's the fast change and improving. (Which is also very positive on the other hand, but still I have to keep up with them.) **What problems is Flexopus solving and how is that benefiting you?** It helps me selecting the space in the office, while I always know where my favourite coworkers sitting at. We can collaborate every day and have a great mood during work. ### 24. Desk sharing became digital, easy and quick with Flexopus **Rating:** 4.5/5.0 stars **Reviewed by:** Florian D. | Consultant, Small-Business (50 or fewer emp.) **Reviewed Date:** August 26, 2024 **What do you like best about Flexopus?** The ability to see real-time availability and updates on desk assignments are very useful for our dynamic work environment. Furthermore the Flexopus app provides useful analytics on desk usage and employee preferences. These reports are very helpful to optimse our use of (limited) office space. **What do you dislike about Flexopus?** I think it would be good if you could also use the tool to book other generic items, such as technological devices. Seems like adding this feature could be done easily. **What problems is Flexopus solving and how is that benefiting you?** We are a fully hybrid work company. Flexopus solves the problem of organizing the desk booking and meeting room booking in our shared office spaces. We definitely reduced our office costs with Flexopus, because we ensure that fewer seats are needed for our dyanmic demands. ### 25. Great user experience **Rating:** 5.0/5.0 stars **Reviewed by:** Dániel M. | Software Developer, Small-Business (50 or fewer emp.) **Reviewed Date:** August 21, 2024 **What do you like best about Flexopus?** Very good design. Really easy to use, great user experience. Lot of features for admins. Also really good experience in the mobile application. I use it daily and never experienced any down time **What do you dislike about Flexopus?** Admin dashboard is not in the application, but I always use it from desktop. **What problems is Flexopus solving and how is that benefiting you?** We are working in hybrid model, so weekly couple of times we book the desks in the office it works perfectly fine. ### 26. High quality software **Rating:** 5.0/5.0 stars **Reviewed by:** Nandor F. | Software Developer, Small-Business (50 or fewer emp.) **Reviewed Date:** August 23, 2024 **What do you like best about Flexopus?** The app is incredibly fast, and it’s super easy to make reservations in no time. The displays add a modern look to the office, which I really appreciate. **What do you dislike about Flexopus?** Previously, there was no light theme, but they’ve since added it. **What problems is Flexopus solving and how is that benefiting you?** Flexopus makes it easy for us to manage office resources efficiently. With the help of QR codes, reservations can be created in seconds. ### 27. Outstanding price/performance ratio **Rating:** 5.0/5.0 stars **Reviewed by:** Nicolas S. | CEO, Small-Business (50 or fewer emp.) **Reviewed Date:** September 12, 2024 **What do you like best about Flexopus?** The Desk Sharing Solution? Flexopus convinced us primarily with its fair billing model. Unlike most other providers, billing is not based on the number of users but on the number of workspaces used. Since we have significantly more employees than workspaces, this is clearly the better metric for us. Overall, Flexopus is an efficient solution for modern, hybrid work models. **What do you dislike about Flexopus?** So far, we are completely satisfied, so there is nothing we don't like. **What problems is Flexopus solving and how is that benefiting you?** Flexopus enhances efficiency, reduces unnecessary office space, and makes hybrid work more flexible and manageable. ### 28. Excellent customer support **Rating:** 5.0/5.0 stars **Reviewed by:** Verified User in Computer Software | Small-Business (50 or fewer emp.) **Reviewed Date:** August 21, 2024 **What do you like best about Flexopus?** We always receive help and answers to our questions in a timely manner. The application has a wide range of features and integrations. Creating reservations is quick, which is important, as this tool is used daily at our company. Onboarding and adoption took very little time. **What do you dislike about Flexopus?** We have no negative experience yet, the application provides what we need: log in, reserve a desk, leave. **What problems is Flexopus solving and how is that benefiting you?** Flexopus helps us to utilize our office space better which leads to reduced costs. ### 29. A Useful Solution for Hybrid Offices **Rating:** 5.0/5.0 stars **Reviewed by:** Orsolya B. | UX/UI designer, Small-Business (50 or fewer emp.) **Reviewed Date:** August 23, 2024 **What do you like best about Flexopus?** Flexopus allows me to manage my work habits and better organize my life at the office. **What do you dislike about Flexopus?** Initially, I wasn’t a fan of the colors and the dark theme, but then they added a light mode as well. Over time, though, the dark mode grew on me, and now I really like it. **What problems is Flexopus solving and how is that benefiting you?** Managing hybrid work ### 30. Outstanding UX **Rating:** 5.0/5.0 stars **Reviewed by:** Verified User in Information Technology and Services | Small-Business (50 or fewer emp.) **Reviewed Date:** September 23, 2024 **What do you like best about Flexopus?** The user interface is very easy to understand and the app as a whole is also great for people like me who care much about their privacy and security in general. **What do you dislike about Flexopus?** We haven't encountered anything what would bother us. Although there's still quite a few features to try. **What problems is Flexopus solving and how is that benefiting you?** Companies with a growing employee base but a limited budget to rent space are very likely to benefit from this solution - [View Flexopus pricing details and edition comparison](https://www.g2.com/products/flexopus/reviews?section=pricing&secure%5Bexpires_at%5D=2026-06-14+09%3A39%3A45+-0500&secure%5Bsession_id%5D=5df8ecc3-4d3c-4d39-bac3-bd16297d057f&secure%5Btoken%5D=552f2b7baa705bc094c42579c371521319d9d22be8dd95cdbcd0a8f4a4b14715&format=llm_user) ## Flexopus Integrations - [absence.io](https://www.g2.com/products/absence-io/reviews) - [ADP Workforce Now](https://www.g2.com/products/adp-workforce-now/reviews) - [Akamai Content Delivery Solutions (CDN)](https://www.g2.com/products/akamai-content-delivery-solutions-cdn/reviews) - [Akamai Enterprise Application Access](https://www.g2.com/products/akamai-akamai-enterprise-application-access/reviews) - [AlexisHR](https://www.g2.com/products/alexishr/reviews) - 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[Ping Identity](https://www.g2.com/products/ping-identity/reviews) - [Remote](https://www.g2.com/products/remote/reviews) - [Rippling](https://www.g2.com/products/rippling/reviews) - [Sage HR](https://www.g2.com/products/sage-hr/reviews) - [SAML Single Sign-On](https://www.g2.com/products/saml-single-sign-on/reviews) - [SAP SuccessFactors HCM](https://www.g2.com/products/sap-sap-successfactors-hcm/reviews) - [Simployer](https://www.g2.com/products/simployer/reviews) - [Slack](https://www.g2.com/products/slack/reviews) - [TriNet](https://www.g2.com/products/trinet/reviews) - [UKG Pro](https://www.g2.com/products/ukg-pro/reviews) - [Webex](https://www.g2.com/products/webexsuite/reviews) - [Webex Suite](https://www.g2.com/products/cisco-webex-suite/reviews) - [Workday HCM](https://www.g2.com/products/workday-hcm/reviews) - [Zapier](https://www.g2.com/products/zapier/reviews) - [Zoho People](https://www.g2.com/products/zoho-people/reviews) ## Flexopus Features **Customization** - Enhance maps - Themes - Update - Audio - Create maps **Booking** - Calendar Scheduling - Room Booking - Room Information - Desk Booking **Platform Basics** - Visitor Check-In - Mail Management - Visitor Database - Reports & Analytics - Blacklist Screenings - Badge Issuance - Automation **Facility Booking** - Desk Booking - Meeting Room Booking - Common Space Booking - Team Booking - Real-Time Availability **Seating Options** - Amenities - Automatic Grouping - Predefined Neighborhoods - Recurring Reservations **Notifications** - Reminders - Custom Notifications - Summaries **Generative AI** - AI Text-to-Image - AI Image-to-Text - AI Text-to-Video - AI Text-to-3D **Core Features - Flexible Workspace Management** - Collaboration - Booking Functionality - Inventory Access - Data & Analytics - Accounting - Permissions & Budget Controls **Agentic AI - Meeting Room Booking Systems** - Proactive Assistance **Logistics - Digital Wayfinding** - Deployment - Analytics - Indoor and outdoor - Positioning systems **Platform tools** - Room Search - Room Usage Insights - Meeting Management **Platform Data** - Automation - Analytics - Visitor Logs - Dashboard **Office Maps** - Interactive Office Maps - Employee Locator - Team Neighborhoods **Tech Stack** - Moble App Offering - Employee Communications Integrations - Calendar Integrations - SSO Compatible **Additional Integrations - Flexible Workspace Management** - Communication Platform Integrations - Integrate with Space Management Tools - Integrations with HR Systems **Administration** - Hardware - Wayfinding - Favorite Rooms - Mobile Booking **Platform Interoperability** - Notifications - Hardware **Workplace Analytics** - Space Usage - Trends & Preferences **Collaborative Features** - Org View - Team Chats - Tea **Generative AI** - AI Text-to-Image - AI Text-to-Speech - AI Text-to-3D - AI Image-to-Text **Agentic AI - Digital Wayfinding** - Proactive Assistance - Decision Making **Platform Additional Functionality** - Integration **Administrative Tools** - Compacity Planning - Meeting Cancellation Protection - Amenity Labels **Agentic AI - Hybrid Enablement** - Autonomous Task Execution - Cross-system Integration - Decision Making **Additional Functionality - Visitor Management** - NDA & Contract Signing - Integrations with Relevant Software - Hardware Integration - Multi-lingual Support **Agentic AI - Visitor Management** - Decision Making **Agentic AI - Space Management** - Autonomous Task Execution - Cross-system Integration ## Top Flexopus Alternatives - [Tactic](https://www.g2.com/products/tactic/reviews) - 4.6/5.0 (552 reviews) - [Sign In Solutions](https://www.g2.com/products/sign-in-solutions/reviews) - 4.7/5.0 (396 reviews) - [Zoom Workplace](https://www.g2.com/products/zoom-workplace/reviews) - 4.5/5.0 (53,466 reviews)