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FileFlo

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(2)5.0/5

FileFlo is AI-powered compliance document management software for regulated small and mid-sized businesses in trucking (FMCSA), construction (OSHA), healthcare (CMS), manufacturing (OSHA + EPA), and food service. The platform automates the document layer of regulatory compliance under 49 CFR Parts 380, 382, 391, and 396 (FMCSA), 29 CFR 1904 and 1910 (OSHA), and EPA RCRA. AI classifies uploaded files across 600+ document types — medical examiner certificates, MVRs, OSHA training records, EPA hazardous waste manifests, provider licenses, food handler permits — and routes each to the correct driver, employee, or facility record. The expiration engine sends 90, 60, 30, and 7-day alerts for medical certificates, CDLs, annual MVRs, training certifications, and license renewals. When an FMCSA compliance reviewer, OSHA inspector, or state regulator arrives, FileFlo produces a complete, indexed audit binder in 60 to 180 seconds. Key capabilities: - AI document classification across 600+ types - 90/60/30/7-day expiration alerts - One-click audit binder export (FMCSA, OSHA, EPA formats) - §391.51 driver qualification file tracking - §382.701 Clearinghouse pre-employment and annual queries - §391.25 annual MVR review - 29 CFR 1904 OSHA 300/300A logs with auto-generated annual summary - Real-time compliance dashboards by driver, employee, location, or vehicle - Role-based access controls and full audit trail Pricing: Starter $89/month (100 documents, 3 users) for solo owner-operators and small teams. Professional $299/month flat for unlimited documents, unlimited users, and unlimited locations. 5-day free trial — no credit card, no sales call. The maximum FMCSA civil penalty per recordkeeping violation is $16,550 under 49 CFR Section 386.81 (per the 2024 inflation adjustment in 89 Federal Register 4275). One missed expiration costs more than a year of FileFlo Professional. Founded by Chad Griffith.

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