It has the best integration with Asana compared to other time tracking tools—including Asana’s preferred integration (Harvest).
And it’s not just because it’s more affordable than Harvest.
Here’s why:
- With Harvest you have to click the icon in the task to start the time, then you have to set the project and task you want to track time for. That’s 3 additional clicks every time you want to track your time. 🥵
- With Everhour you just click your button to start your time. The product team at Everhour really get UX here—their integration automatically pulls in all relevant data to your task including task name, section level, project, team, tags, literally everything available via the API! 🤩
Imagine how useful having all that rich data can be if you want to report on things! No more settling for Asana’s weak and fluffy dashboard reports. With Everhour’s rich data you can export it into a data source to analyze or visualize in BI tools like DataStudio or Tableau. 🚀 Review collected by and hosted on G2.com.
The UX for Retainer-Based Firms
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I love Everhour. If I could change anything, it would be adding more thought into the experience retainer-based users have.
Right now it’s geared toward people who bill hourly or by the project. While there are options to make it work for retainer-based agencies/firms, it lacks in a few areas.
For example, when viewing your reports, there’s a way to set the budget (perhaps the amount you’ve collected from the client or whatever you want to hit your margins), however, there’s no way to indicate that the amount has already been billed and that time tracked going forward is being tracked against that retainer.
Again, you can sort of make it work if you just flip the way you think about it in your mind but it would be nice to have an option that caters better to retainer-based companies.
The same applies for value-based pricing models.
The UX for Expense Tracking
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You can add expenses currently but it could be more fleshed out.
Being able to add expenses at the project level would be nice; even better would be the ability to add expenses in Asana directly. Which you could sort of do if you make it a task—but that’s not very clean and susceptible to data loss since Asana, in their infinite wisdom, allows anyone to delete a task from a project.
I’m not trying to get Everhour to become QuickBooks here...we don’t need that. Just something a bit more robust in the future would be nice.
UX During Budget Set Up in Asana
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I love the UX in Asana in general. It’s the best in market. When setting up a budget at the project level in Asana it gives you two options:
1. 💸 budget by project fees or
2. ⌛️ budget by project hours
We charge clients based on a retainer. We also have some external expenses that we track against our budget total via Everhour.
As such, for us, it makes the most sense to budget by project fees rather than hours—otherwise we’d have to calculate out the projected difference with our external expenses (which are really COGS) each month and our budget to accurately budget by time.
What would be nice, however, is the ability to track by project fees but have it also show you the equivalent amount of time available in hours (based on a blended hourly rate) in the UI of Asana when you hover over the project.
One More Option for Asana & Estimates
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One great thing about Everhour is their ability to automatically set and log your estimated time for a task if you have a custom field in Asana named “Estimate.” That saves a ton of time and helps keep data accurate.
The only thing I’d like to see enhanced here is the behavior it has with the list interface.
When the Estimate custom field in Asana is NOT displayed in the list view, Everhour adds a handy little indicator to the task that shows you both the current time tracked and the estimate. This is quite useful and I like it.
However, if you make the Estimate custom field I Asana visible, Everhour removes the estimate indicator from the UI next to the task name and leaves only the current time tracked displayed.
This may due to a limitation in how they can render the data when injecting into the browser, but it would be nice if that functionality remained. It’s more helpful to see budget vs actual right next to one another.
Again, this is a small matter—all in all, Everhour is still leaps and bounds ahead of tots direct competitors in my opinion. Review collected by and hosted on G2.com.
Thanks for the splendid review, Skyler! We have been already in contact and I can just double confirm that we are working on further improvements to how users can handle fixed-fee projects in an easier way, as well as giving more power to add things directly in Asana like expenses.
