# Best Project Management Software *By [Subhransu Sahu](https://research.g2.com/insights/author/subhransu-sahu)* Project management software streamlines project planning, task allocation, and team organization, offering real-time status updates, resource management, budget tracking, and support for multiple methodologies such as waterfall and agile, enabling teams of any size to maintain project control and improve organizational efficiency. ### Core Capabilities of Project Management Software To qualify for inclusion in the [Project Management software](https://learn.g2.com/best-project-management-software) category, a product must: - Create project plans and work breakdown structure (WBS) based on scope - Define, manage, and allocate resources based on demand and availability - Create project budgets and compare them with actual costs and expenses - Support multiple project management methodologies such as waterfall and agile - Provide project templates that can be modified or combined to create new projects - Manage interdependencies between tasks and their impact on deadlines - Automatically generate a critical path and update it when the project changes - Allow users to mass update tasks without changing interdependencies - Include multiple project views such as calendar view or customer view - Monitor project progress, resource utilization, and user productivity ### Common Use Cases for Project Management Software Project managers and teams across industries use project management software to coordinate complex work and deliver on time and within budget. Common use cases include: - Planning and scheduling project timelines with task dependencies and critical path tracking - Managing resource allocation and workload across team members and departments - Tracking project budgets, milestones, and progress in real time to support decision-making ### How Project Management Software Differs from Other Tools Project management software is closely related to [task management software](https://www.g2.com/categories/task-management-software) but differs in scale and scope, task management focuses on individual assignments, while project management coordinates entire teams, budgets, and interdependencies. For organizations managing large volumes of similar projects, [project and portfolio management (PPM) software](https://www.g2.com/categories/project-and-portfolio-management) provides additional portfolio-level visibility and governance. ### Insights from G2 on Project Management Software Based on category trends on G2, task dependency management and real-time progress tracking stand out as the most valued capabilities. Improved on-time delivery and better cross-functional coordination stand out as primary outcomes of adoption. ## Category Overview **Total Products under this Category:** 636 ### Category Stats (May 2026) - **Average Rating**: 4.37/5 - **New Reviews This Quarter**: 2,046 - **Buyer Segments**: Small-Business 47% │ Mid-Market 39% │ Enterprise 13% - **Top Trending Product**: BaseBuilders (+0.344) *Last updated: May 13, 2026* ## Trust & Credibility Stats **Why You Can Trust G2's Software Rankings:** - 30 Analysts and Data Experts - 121,400+ Authentic Reviews - 636+ Products - Unbiased Rankings G2's software rankings are built on verified user reviews, rigorous moderation, and a consistent research methodology maintained by a team of analysts and data experts. Each product is measured using the same transparent criteria, with no paid placement or vendor influence. While reviews reflect real user experiences, which can be subjective, they offer valuable insight into how software performs in the hands of professionals. Together, these inputs power the G2 Score, a standardized way to compare tools within every category. ## Top Project Management Software at a Glance | # | Product | Rating | Best For | What Users Say | |---|---------|--------|----------|----------------| | 1 | [Jira](https://www.g2.com/products/jira/reviews) | 4.3/5.0 (7,410 reviews) | Agile issue and workflow tracking | "[Manage your Project with Jira](https://www.g2.com/survey_responses/jira-review-9464144)" | | 2 | [Asana](https://www.g2.com/products/asana/reviews) | 4.4/5.0 (13,059 reviews) | Flexible task and project coordination | "[Transformed Our Project Management and Team Collaboration](https://www.g2.com/survey_responses/asana-review-12787135)" | | 3 | [Smartsheet](https://www.g2.com/products/smartsheet/reviews) | 4.4/5.0 (21,445 reviews) | Spreadsheet-style project tracking | "[Smartsheet Makes the Jump from Spreadsheets to Workflow Automation Easy](https://www.g2.com/survey_responses/smartsheet-review-12797662)" | | 4 | [monday Work Management](https://www.g2.com/products/monday-com/reviews) | 4.7/5.0 (14,913 reviews) | Visual work centralization | "[Intuitive Solution for Everything from To-Do Lists to ECR Tracking](https://www.g2.com/survey_responses/monday-work-management-review-9747349)" | | 5 | [Notion](https://www.g2.com/products/notion/reviews) | 4.6/5.0 (10,684 reviews) | Connected documentation and project workspace | "[A Clean, Flexible Workspace That Makes Productivity Feel Creative](https://www.g2.com/survey_responses/notion-review-12792649)" | | 6 | [Airtable](https://www.g2.com/products/airtable/reviews) | 4.6/5.0 (3,182 reviews) | Custom project databases | "[Airtable Simplifies Complex Campaign Tracking with Linked Records and Shareable Views](https://www.g2.com/survey_responses/airtable-review-12728272)" | | 7 | [Wrike](https://www.g2.com/products/wrike/reviews) | 4.2/5.0 (4,447 reviews) | Customizable team workflows | "[Managing design work smoothly while keeping projects on track](https://www.g2.com/survey_responses/wrike-review-12736078)" | | 8 | [Quickbase](https://www.g2.com/products/quickbase/reviews) | 4.4/5.0 (1,332 reviews) | Operational workflow centralization | "[Quickbase Makes Automation and Custom App Building Easy](https://www.g2.com/survey_responses/quickbase-review-12591186)" | | 9 | [Celoxis](https://www.g2.com/products/celoxis/reviews) | 4.6/5.0 (450 reviews) | Resource and portfolio visibility | "[Celoxis Streamlines Multi-Project Management with Intuitive Gantt Charts](https://www.g2.com/survey_responses/celoxis-review-12510050)" | | 10 | [Basecamp](https://www.g2.com/products/basecamp/reviews) | 4.1/5.0 (5,350 reviews) | Simple project communication hub | "[Finally, a Project Tool That Didn’t Need Its Own Project Plan](https://www.g2.com/survey_responses/basecamp-review-12676699)" | ## Best Project Management Software At A Glance - **Leader:** [Jira](https://www.g2.com/products/jira/reviews) - **Highest Performer:** [morningmate](https://www.g2.com/products/morningmate/reviews) - **Easiest to Use:** [morningmate](https://www.g2.com/products/morningmate/reviews) - **Top Trending:** [morningmate](https://www.g2.com/products/morningmate/reviews) - **Best Free Software:** [Smartsheet](https://www.g2.com/products/smartsheet/reviews) ## Which Type of Project Management Software Tools Are You Looking For? - [Project Management Software](https://www.g2.com/categories/project-management) *(current)* - [Professional Services Automation Software](https://www.g2.com/categories/professional-services-automation) - [Time Tracking Software](https://www.g2.com/categories/time-tracking-software) - [Task Management Software](https://www.g2.com/categories/task-management-software) - [Project and Portfolio Management Software](https://www.g2.com/categories/project-and-portfolio-management) - [Resource Management Software](https://www.g2.com/categories/resource-management) - [Work Management Software](https://www.g2.com/categories/work-management) - [Project Collaboration Software](https://www.g2.com/categories/project-collaboration) --- **Sponsored** ### Zoho Projects Zoho Projects is a cloud based project management software with over 200,000 customers worldwide. It helps you plan your projects, and execute them with perfection. With Projects, you can assign tasks easily, communicate effectively with both your team and clients, be informed on all project updates, get detailed reports on work progress and deliver projects on time, everytime. With a ton of customization capabilities and features such as Gantt Charts, Blueprints and Time sheets, Zoho Projects is a full-fledged project management tool which caters to the business needs of companies of all sizes and industries. With a wide range of in-house and third-party integrations, Projects is one of the most integrated project management tools available and can be a perfect fit for your work ecosystem. [Visit website](https://www.g2.com/external_clickthroughs/record?secure%5Bad_program%5D=ppc&secure%5Bad_slot%5D=category_product_list&secure%5Bcategory_id%5D=14&secure%5Bdisplayable_resource_id%5D=14&secure%5Bdisplayable_resource_type%5D=Category&secure%5Bmedium%5D=sponsored&secure%5Bplacement_reason%5D=page_category&secure%5Bplacement_resource_ids%5D%5B%5D=14&secure%5Bprioritized%5D=false&secure%5Bproduct_id%5D=5803&secure%5Bresource_id%5D=14&secure%5Bresource_type%5D=Category&secure%5Bsource_type%5D=category_page&secure%5Bsource_url%5D=https%3A%2F%2Fwww.g2.com%2Fcategories%2Fproject-management&secure%5Btoken%5D=0479faa88f2b5c3fc254ab8785fd99c01805cb5e765d5098a3f84594f7fc1494&secure%5Burl%5D=https%3A%2F%2Fwww.zoho.com%2Fprojects%2Flp%2Ffree-project-management.html%3Futm_source%3DG2%26utm_medium%3Dcpc%26utm_campaign%3DPM&secure%5Burl_type%5D=custom_url) --- ## Buyer Guide: Key Questions for Choosing Project Management Software Software ### What does Project Management Software do? Project Management Software helps teams plan work, organize tasks, assign ownership, monitor status, and keep project information in one workspace. When I reviewed G2 feedback, I found that reviewers connect it with task lists, timelines, workflows, dashboards, notes, and team communication. Users describe it as a way to centralize project details across messages, documents, and tools. ### Why do businesses use Project Management Software? From the G2 reviewer patterns I evaluated, businesses use Project Management Software to reduce scattered work, unclear priorities, missed handoffs, and limited visibility. Reviewers mention the need to coordinate teams, manage deadlines, and keep project history accessible. Common benefits include: - Clearer task ownership and status visibility. - Better collaboration across teams, clients, and departments. - Faster organization of notes, documents, goals, and plans. - Easier management of recurring work, approvals, and reminders. - Structured workflows for agile, operational, marketing, consulting, and client-service work. - Improved time, budget, and resource awareness. ### Who uses Project Management Software primarily? I found that G2 users highlight broad adoption across individual contributors, administrators, consultants, and managers. Primary users include: - **Project managers, program managers, and operations leads** who need to plan work, assign tasks, track deadlines, and keep projects moving across teams. - **Software, product, and IT teams** who need to manage tickets, sprints, issues, releases, roadmaps, and technical workflows. - **Marketing, creative, and agency teams** who need to plan campaigns, manage content calendars, review assets, and deliver client work on time. - **Executives, founders, and business owners** who need visibility into priorities, project progress, team capacity, and business-critical workstreams. - **Finance, consulting, construction, education, and nonprofit teams** that need to coordinate projects, manage approvals, track resources, and keep cross-functional work organized. ### What types of Project Management Software should I consider? The G2 feedback points to several practical product types: - **Task and workflow platforms** for assignments, deadlines, reminders, and recurring processes. - **Agile and issue management tools** for tickets, backlogs, sprints, and customizable workflows. - **Collaborative workspace tools** for notes, databases, documents, task planning, and knowledge organization. - **Portfolio and resource management platforms** for budgets, utilization, capacity, and cross-project visibility. - **Visual planning tools** with boards, timelines, calendars, Gantt charts, and dashboards. - **Client-service systems** that combine projects, time entry, expenses, billing, and reporting. ### What are the core features to look for in Project Management Software? When I assessed G2 reviewer sentiment, the strongest feature patterns were practical and workflow-focused: - Task creation, assignment, priorities, due dates, dependencies, and checklists. - Project views such as boards, lists, timelines, calendars, tables, and Gantt charts. - Dashboards, reporting, status updates, and project visibility. - Templates, automations, reminders, and customizable workflows. - Collaboration tools for comments, mentions, approvals, files, and shared notes. - Integrations with communication, development, calendar, document, and business tools. - Time tracking, budget tracking, resource planning, and client management. - Ease of use, mobile access, admin control, support quality, and reliable performance. ### What trends are shaping Project Management Software right now? I've seen project management platforms on G2 introduce features that make team coordination more efficient: - **Flexible workspaces** that bring tasks, documentation, and collaboration into one place. - **Customizable views, fields, automations, and workflows** that adapt to different team processes. - **AI assistance and templates** that reduce manual setup, routine updates, and repetitive work. - **Performance and usability improvements** that address complexity, notification overload, and dashboard limitations. These trends indicate that project management software is evolving into a more connected workspace for planning, collaboration, and execution. ### How should I choose Project Management Software? For me, the strongest project management tools are the ones that match how the team actually plans, tracks, and delivers work. When the right mix of workflows, collaboration, visibility, reporting, and ease of use aligns, project management software becomes a dependable system for keeping work organized and moving forward. --- ## Top-Rated Products (Ranked by G2 Score) ### 1. [Jira](https://www.g2.com/products/jira/reviews) **Average Rating:** 4.3/5.0 **Total Reviews:** 7,410 **Why buyers love it?:** Jira registered as the most structured project management option in the feedback I evaluated. When I reviewed G2 sentiment, users highlight customizable issue types, workflow configuration, progress visibility, and team coordination. Reviewers often connect it with software development, backlog tracking, sprint planning, and cross-team work visibility. I found that its value is strongest when teams need detailed control over issues, statuses, and project processes. Users also mention a complex interface, time-consuming setup, and the need for careful workflow design. ### Quick AI Summary Based on G2 Reviews *Generated from real user reviews* **Pros:** - Users find Jira's **ease of use** exceptional, streamlined for tasks, ticket management, and team collaboration. - Users appreciate the **real-time tracking and customizable options** of Jira for efficient and transparent project management. - Users value the **customizable task tracking** features of Jira, enhancing project management efficiency and clarity. - Users value the **powerful integrations** and **customizable workflow** in Jira, enhancing task management and team alignment. - Users love the **customizability and clarity** of Jira for effective task management, keeping teams organized and on track. **Cons:** - Users find the **learning curve steep** in Jira, often feeling overwhelmed by its complexity and extensive features. - Users find Jira's **complexity overwhelming** , often struggling with numerous options and navigational challenges that hinder effective use. - Users find the **steep learning curve** of Jira challenging, making it difficult for new users to navigate effectively. - Users find Jira **overwhelming** due to its steep learning curve and complexity in customizations for multiple projects. - Users experience **slow performance** in Jira, as lagging issues and ticket state errors hinder productivity significantly. #### Key Features - Project Map - Baselining / KPIs - Wiki Documentation - Work Capacity - Progress Monitoring #### Recent Reviews **"[Manage your Project with Jira](https://www.g2.com/survey_responses/jira-review-9464144)"** **Rating:** 4.5/5.0 stars *— Hem G.* [Read full review](https://www.g2.com/survey_responses/jira-review-9464144) --- **"[Awesome Developer-Friendly UI with Smooth Google Chat Integration](https://www.g2.com/survey_responses/jira-review-12779871)"** **Rating:** 4.5/5.0 stars *— Darshan K.* [Read full review](https://www.g2.com/survey_responses/jira-review-12779871) --- #### Trending Discussions - [How is Jira transforming project management practices in agile software development teams?](https://www.g2.com/discussions/jira-how-is-jira-transforming-project-management-practices-in-agile-software-development-teams) - 9 comments, 7 upvotes - [How is Jira transforming project management practices in agile software development teams?](https://www.g2.com/discussions/how-is-jira-transforming-project-management-practices-in-agile-software-development-teams) - 6 comments, 4 upvotes - [What is Jira used for?](https://www.g2.com/discussions/what-is-jira-used-for) - 5 comments, 5 upvotes ### 2. [Asana](https://www.g2.com/products/asana/reviews) **Average Rating:** 4.4/5.0 **Total Reviews:** 13,059 **Why buyers love it?:** Asana came across as adaptable for teams with varied work styles. From the reviewer patterns I evaluated, G2 users highlight task organization, project views, collaboration, and a customizable interface. Reviewers often value it for keeping projects, owners, deadlines, and updates visible across teams. I found that it fits teams that need flexible work tracking without a highly technical setup. Users also mention clutter across multiple projects, limited automation or reporting in lower plans, and the need for workspace maintenance. ### Quick AI Summary Based on G2 Reviews *Generated from real user reviews* **Pros:** - Users commend Asana for its **clean and intuitive interface** , which enhances team collaboration and productivity. - Users appreciate the **seamless task management** in Asana, enhancing project tracking and team collaboration effectively. - Users find **Asana's project management capabilities** invaluable for enhancing productivity and fostering team collaboration effectively. - Users appreciate Asana for its **seamless team collaboration** , enhancing productivity and ensuring clear communication within projects. - Users value Asana for its **efficient task tracking** , which enhances organization and collaboration across multiple teams. **Cons:** - Users find Asana's **steep learning curve** challenging, particularly with confusing rules and search functions that hinder efficiency. - Users find the **missing features** in Asana, like time tracking and proper task management, hinder their productivity. - Users feel that **limited features** like archiving completed tasks and storage restrictions hinder their overall experience with Asana. - Users find the **rules interface confusing** and not user-friendly, making task management unnecessarily complex and time-consuming. - Users find **limited task management features** in the free version of Asana, hindering complex project management. #### Key Features - Dependencies - Project Map - Resource Allocation - Progress Monitoring - Dependencies #### Recent Reviews **"[Transformed Our Project Management and Team Collaboration](https://www.g2.com/survey_responses/asana-review-12787135)"** **Rating:** 5.0/5.0 stars *— Om D.* [Read full review](https://www.g2.com/survey_responses/asana-review-12787135) --- **"[Asana Keeps Our Work Organized and Stress-Free](https://www.g2.com/survey_responses/asana-review-12722026)"** **Rating:** 5.0/5.0 stars *— Jagdish D.* [Read full review](https://www.g2.com/survey_responses/asana-review-12722026) --- #### Trending Discussions - [How does Asana help organizations track OKRs and strategic goals?](https://www.g2.com/discussions/how-does-asana-help-organizations-track-okrs-and-strategic-goals) - 1 comment, 2 upvotes - [What apps and tools does Asana integrate with?](https://www.g2.com/discussions/what-apps-and-tools-does-asana-integrate-with) - 1 comment, 2 upvotes - [How does Asana use AI to help teams manage work?](https://www.g2.com/discussions/how-does-asana-use-ai-to-help-teams-manage-work) - 1 comment, 2 upvotes ### 3. [Smartsheet](https://www.g2.com/products/smartsheet/reviews) **Average Rating:** 4.4/5.0 **Total Reviews:** 21,445 **Why buyers love it?:** Smartsheet showed a strong pattern around familiar spreadsheet-based work management. When I reviewed G2 feedback, users highlight its grid interface, automation, Gantt charts, dashboards, and real-time collaboration. Reviewers often connect it with project tracking, construction workflows, portfolio visibility, and process management. I found that it suits teams that want spreadsheet familiarity with stronger project controls. Users also mention a learning curve for advanced features, performance issues with large sheets, reporting limits, and cost concerns for added users or higher-tier functions. ### Quick AI Summary Based on G2 Reviews *Generated from real user reviews* **Pros:** - Users value the **ease of use** of Smartsheet, highlighting its flexibility and quick understanding across various teams. - Users value the **customizable organization** of projects in Smartsheet, enhancing tracking and data management efficiency. - Users appreciate the **ease of team collaboration** with Smartsheet, enhancing integration and productivity for all members. - Users enjoy the **automation features** of Smartsheet, making project management and reminders effortless and efficient. - Users value the **versatile project tracking** capabilities of Smartsheet, enhancing workflow management across diverse tasks. **Cons:** - Users struggle with a **steep learning curve** in Smartsheet, especially regarding formulas and interface navigation. - Users find **missing features** in Smartsheet frustrating, as it limits customization and functionality compared to alternatives like Google Sheets. - Users find Smartsheet's **non-intuitive interface** and formulas challenging, hindering their overall productivity and experience. - Users find the **limited features** of Smartsheet restrictive, especially with formulas and collaboration capabilities. - Users find **limited customization** in Smartsheet frustrating, with constraints on design and collaboration impacting their workflow. #### Key Features - To-Do Lists - Issue Tracking - Definition - Baselining / KPIs - Planning #### Recent Reviews **"[Smartsheet Makes the Jump from Spreadsheets to Workflow Automation Easy](https://www.g2.com/survey_responses/smartsheet-review-12797662)"** **Rating:** 4.5/5.0 stars *— Doug T.* [Read full review](https://www.g2.com/survey_responses/smartsheet-review-12797662) --- **"[Versatile Tool with Easy Setup, Minor Customization Limits](https://www.g2.com/survey_responses/smartsheet-review-7804151)"** **Rating:** 4.0/5.0 stars *— Gesabel G.* [Read full review](https://www.g2.com/survey_responses/smartsheet-review-7804151) --- #### Trending Discussions - [In what ways has Smartsheet transformed project management and team collaboration in your organization?](https://www.g2.com/discussions/in-what-ways-has-smartsheet-transformed-project-management-and-team-collaboration-in-your-organization) - 3 comments, 4 upvotes - [What is Smartsheet used for?](https://www.g2.com/discussions/what-is-smartsheet-used-for) - 4 comments - [Can I use smartsheet for free?](https://www.g2.com/discussions/can-i-use-smartsheet-for-free) - 10 comments, 1 upvote ### 4. [monday Work Management](https://www.g2.com/products/monday-com/reviews) **Average Rating:** 4.7/5.0 **Total Reviews:** 14,913 **Why buyers love it?:** monday Work Management stood out for visual organization and team-wide visibility. From the G2 sentiment I evaluated, reviewers highlight the user-friendly interface, automation, centralized information, and collaboration features. Users often connect it with task tracking, project status, process coordination, and shared team boards. I found that it fits teams that want an approachable system for organizing many types of work. Reviewers also mention pricing concerns, occasional glitches, feature limitations, and setup or navigation complexity at the start. ### Quick AI Summary Based on G2 Reviews *Generated from real user reviews* **Pros:** - Users find monday.com Work Management to be very **user-friendly** , making team collaboration and task management easy and efficient. - Users value the **effective team collaboration** features of monday.com, enhancing organization and communication for remote teams. - Users value **efficient project management** with monday.com, facilitating seamless collaboration and task organization across teams. - Users appreciate the **organization capabilities** of monday.com, enabling seamless project management and efficient team collaboration. - Users value the **effective task management** of Monday Work Management, ensuring projects stay on track and organized. **Cons:** - Users desire **missing features** such as better task management and integration options to enhance their experience with monday Work Management. - Users find a **steep learning curve** with monday Work Management, especially when dealing with large datasets and integrations. - Users note the **limited features** of monday Work Management, wishing for enhanced functionality and smoother processing. - Users find monday Work Management **not intuitive** , leading to confusion and difficulty in leveraging its full capabilities. - Users face **limited customization** options in monday Work Management, restricting workflows and task configurations. #### Key Features - Procedures - Mass Updates - Issue Tracking - Scheduling - Baselining / KPIs #### Recent Reviews **"[Intuitive Solution for Everything from To-Do Lists to ECR Tracking](https://www.g2.com/survey_responses/monday-work-management-review-9747349)"** **Rating:** 4.5/5.0 stars *— Adam N.* [Read full review](https://www.g2.com/survey_responses/monday-work-management-review-9747349) --- **"[Streamlining workflows with Monday.com](https://www.g2.com/survey_responses/monday-work-management-review-10783599)"** **Rating:** 5.0/5.0 stars *— Jena R.* [Read full review](https://www.g2.com/survey_responses/monday-work-management-review-10783599) --- #### Trending Discussions - [What sets monday.com apart from other project management tools in terms of user experience and customization?](https://www.g2.com/discussions/what-sets-monday-com-apart-from-other-project-management-tools-in-terms-of-user-experience-and-customization) - 3 upvotes - [What is monday marketer used for?](https://www.g2.com/discussions/what-is-monday-marketer-used-for) - [Is Monday com any good?](https://www.g2.com/discussions/is-monday-com-any-good) - 10 upvotes ### 5. [Notion](https://www.g2.com/products/notion/reviews) **Average Rating:** 4.6/5.0 **Total Reviews:** 10,684 **Why buyers love it?:** Notion appeared most distinct where project work and knowledge management meet. When I reviewed G2 sentiment, users highlight easy setup, a user-friendly interface, flexible pages, workspace organization, and AI assistant support. Reviewers often connect it with notes, tasks, project pages, documentation, and team knowledge sharing. I found that it fits teams that want a customizable workspace for both planning and information access. Users also mention a steep learning curve, navigation challenges, and a need for clearer built-in help. ### Quick AI Summary Based on G2 Reviews *Generated from real user reviews* **Pros:** - Users love the **ease of use** in Notion, enjoying its flexibility and user-friendly interface for effective organization. - Users love Notion's **all-in-one flexibility** , seamlessly integrating multiple tools into a clean, user-friendly workspace that boosts productivity. - Users love how **Notion AI seamlessly integrates** into their workflow, enhancing writing and organization effortlessly. - Users find Notion **incredibly useful** for organizing tasks and enhancing collaboration, making daily workflows more efficient. - Users find Notion's **organization features** invaluable for managing projects, notes, and tasks efficiently. **Cons:** - Users find the **learning curve challenging** , often needing guidance to navigate formatting and functionality effectively. - Users find Notion's **limited features** frustrating, especially regarding template availability and missing essential functionalities. - Users find Notion **not very intuitive** , facing difficulties in navigation, setup, and page formatting initially. - Users find the **missing features** in Notion frustrating, wishing for more built-in tools for better usability. - Users often face **usage limitations** in Notion due to its unintuitive database and challenging initial setup. #### Key Features - Task Prioritization - Planning - Resource Definiton - Grammar Check - Content Generation #### Recent Reviews **"[Good All-in-One Workspace with Some Performance Limitations](https://www.g2.com/survey_responses/notion-review-12781121)"** **Rating:** 4.5/5.0 stars *— Atharva P.* [Read full review](https://www.g2.com/survey_responses/notion-review-12781121) --- **"[A Clean, Flexible Workspace That Makes Productivity Feel Creative](https://www.g2.com/survey_responses/notion-review-12792649)"** **Rating:** 4.5/5.0 stars *— Aarav R.* [Read full review](https://www.g2.com/survey_responses/notion-review-12792649) --- ### 6. [Airtable](https://www.g2.com/products/airtable/reviews) **Average Rating:** 4.6/5.0 **Total Reviews:** 3,182 **Why buyers love it?:** Airtable showed a strong pattern around flexible data-driven workflows. From the G2 reviewer feedback I evaluated, users highlight customization, integrations, productivity gains, and team collaboration. Reviewers often connect it with project tracking, operational databases, content calendars, and structured information management. I found that it fits teams that need custom apps or databases without relying on traditional development. Users also mention interface complexity, a steep learning curve, high cost, and challenges with large data files or advanced analytics. ### Quick AI Summary Based on G2 Reviews *Generated from real user reviews* **Pros:** - Users praise the **ease of use** of Airtable, enjoying its flexibility and user-friendly interface for various tasks. - Users value the **automation capabilities** of Airtable, enabling efficient record updates and seamless email outreach. - Users appreciate the **versatility** of Airtable, effectively uniting teams and streamlining project management seamlessly. - Users value the **flexibility** of Airtable, praising its ease of use for various applications and reporting needs. - Users find the **intuitive layout** of Airtable enhances collaboration and simplifies data management for teams. **Cons:** - Users find the **learning curve steep** , especially when applying formulas and navigating the complex interface. - Users find the lack of **integrations and customization options** limits Airtable's functionality and user experience. - Users feel Airtable has **limited features** , particularly in customizability and built-in integrations, impacting their overall experience. - Users find **learning difficulty** with Airtable, especially with formulas and navigating its complex interface for beginners. - Users find Airtable **expensive** and prefer more affordable options for readonly access and essential features improvements. #### Recent Reviews **"[Airtable Became the Backbone of Our Marketing Operations](https://www.g2.com/survey_responses/airtable-review-12723573)"** **Rating:** 5.0/5.0 stars *— Wilfor G.* [Read full review](https://www.g2.com/survey_responses/airtable-review-12723573) --- **"[Airtable Simplifies Complex Campaign Tracking with Linked Records and Shareable Views](https://www.g2.com/survey_responses/airtable-review-12728272)"** **Rating:** 4.0/5.0 stars *— Sabina K.* [Read full review](https://www.g2.com/survey_responses/airtable-review-12728272) --- #### Trending Discussions - [How are companies using Airtable to streamline project management and collaborative database creation?](https://www.g2.com/discussions/how-are-companies-using-airtable-to-streamline-project-management-and-collaborative-database-creation) - 1 comment - [What is Airtable used for?](https://www.g2.com/discussions/airtable-what-is-airtable-used-for) - 7 comments, 2 upvotes - [How much does Airtable enterprise cost?](https://www.g2.com/discussions/how-much-does-airtable-enterprise-cost) - 4 comments, 1 upvote ### 7. [Wrike](https://www.g2.com/products/wrike/reviews) **Average Rating:** 4.2/5.0 **Total Reviews:** 4,447 **Why buyers love it?:** Wrike presented as a flexible work management system for structured task execution. When I reviewed G2 patterns, users highlight a clean interface, task management flexibility, workflow customization, and AI-supported features. Reviewers often connect it with project planning, marketing workflows, collaboration, and visibility across teams. I found that it fits organizations that need configurable work processes and shared task ownership. Users also mention a complex experience for new users, challenging setup, and fewer advanced capabilities in the mobile version. ### Quick AI Summary Based on G2 Reviews *Generated from real user reviews* **Pros:** - Users appreciate the **project tracking and task management features** of Wrike for enhancing productivity and organization. - Users appreciate the **seamless team collaboration** with Wrike, enhancing productivity through streamlined processes and integrations. - Users value the **effective task management** in Wrike, enhancing productivity and ensuring clear team communication and organization. - Users appreciate the **organization capabilities** of Wrike, enhancing team collaboration and streamlining task management effectively. - Users find Wrike to be **extremely user-friendly** , making task management and team collaboration effortless and efficient. **Cons:** - Users find the **steep learning curve** challenging, noting complexity and difficulty in navigation at the start. - Users find Wrike **not intuitive** , struggling with the interface and basic functions even after prolonged use. - Users often face **missing features** like limited templates and integration shortcomings, impacting overall effectiveness with Wrike. - Users often find **limited features** in Wrike, struggling with customizability and insufficient built-in templates for workflows. - Users find Wrike's **complex usability** challenging, particularly for new users struggling to navigate its features effectively. #### Key Features - Permissions - Task Prioritization - Calendar View - Scheduling - Baselining / KPIs #### Recent Reviews **"[Managing design work smoothly while keeping projects on track](https://www.g2.com/survey_responses/wrike-review-12736078)"** **Rating:** 5.0/5.0 stars *— Ivy M.* [Read full review](https://www.g2.com/survey_responses/wrike-review-12736078) --- **"[Wrike Gives Great Visibility Across Projects, Tasks, and Team Workloads](https://www.g2.com/survey_responses/wrike-review-12644292)"** **Rating:** 4.5/5.0 stars *— Dresler Z.* [Read full review](https://www.g2.com/survey_responses/wrike-review-12644292) --- #### Trending Discussions - [How is Wrike facilitating project management and team collaboration in fast-paced business environments?](https://www.g2.com/discussions/how-is-wrike-facilitating-project-management-and-team-collaboration-in-fast-paced-business-environments) - 1 comment - [How is Wrike being used to enhance operational efficiency and user experience in its specific field?](https://www.g2.com/discussions/how-is-wrike-being-used-to-enhance-operational-efficiency-and-user-experience-in-its-specific-field) - [What is Wrike used for?](https://www.g2.com/discussions/wrike-what-is-wrike-used-for) - 3 comments ### 8. [Quickbase](https://www.g2.com/products/quickbase/reviews) **Average Rating:** 4.4/5.0 **Total Reviews:** 1,332 **Why buyers love it?:** Quickbase stood out in feedback tied to process and data management. From the G2 reviewer sentiment I evaluated, users highlight simplicity, automation, centralized information, reporting, and operational visibility. Reviewers often connect it with project coordination, construction workflows, and business processes that need structured data access. I found that it fits teams that need a configurable platform for managing internal workflows. Users also mention slow performance with large datasets, an outdated interface, and limits around complex workflows or advanced integrations. ### Quick AI Summary Based on G2 Reviews *Generated from real user reviews* **Pros:** - Users highlight the **ease of use** of Quickbase, appreciating its user-friendly interface and low-code capabilities. - Users love the **customization options** in Quickbase, enabling tailored solutions that enhance efficiency and project management. - Users appreciate the **high customizability** of Quickbase, enabling them to tailor applications to their specific business needs. - Users appreciate the **high degree of customization** in Quickbase, enabling personalized solutions that meet diverse business needs. - Users love the **customization options** in Quickbase, allowing tailored solutions for their unique business needs. **Cons:** - Users find the **steep learning curve** challenging, as imposed changes hinder customization and training flexibility. - Users find that Quickbase has **missing features** , such as document uploads and navigation improvements, impacting user experience. - Users find Quickbase to be **not intuitive** , citing issues with entry fields and mobile UI experience. - Users find Quickbase has **limited features** , particularly in mobile functionality and integration capabilities for smaller businesses. - Users find **limited customization** frustrating, as it can restrict workflow flexibility and hinder effective demonstrations. #### Key Features - Task Prioritization - Customized Branding - Data Synchronization - Application Deployment - Workflow Management #### Recent Reviews **"[Quickbase Makes Automation and Custom App Building Easy](https://www.g2.com/survey_responses/quickbase-review-12591186)"** **Rating:** 5.0/5.0 stars *— Stephanie H.* [Read full review](https://www.g2.com/survey_responses/quickbase-review-12591186) --- **"[Incredibly Customizable—Quickbase Centralized Our Projects in One Place](https://www.g2.com/survey_responses/quickbase-review-12665837)"** **Rating:** 5.0/5.0 stars *— Cassie K.* [Read full review](https://www.g2.com/survey_responses/quickbase-review-12665837) --- #### Trending Discussions - [How much is quick base?](https://www.g2.com/discussions/how-much-is-quick-base) - 3 comments, 1 upvote - [Is quick base free?](https://www.g2.com/discussions/is-quick-base-free) - 3 comments - [What is the use of Intuit quick base?](https://www.g2.com/discussions/what-is-the-use-of-intuit-quick-base) ### 9. [Celoxis](https://www.g2.com/products/celoxis/reviews) **Average Rating:** 4.6/5.0 **Total Reviews:** 450 **Why buyers love it?:** Celoxis showed a project governance pattern across the reviewer feedback. When I reviewed G2 sentiment, users highlight real-time project status, resource allocation, risk tracking, and decision support. Reviewers often connect it with portfolio management, project efficiency, and visibility across active work. I found that it fits teams that need project, resource, and risk data in a single management view. Users also mention complex onboarding for non-project management users, navigation difficulty on complex projects, and slower portfolio dashboards with many active projects. ### Quick AI Summary Based on G2 Reviews *Generated from real user reviews* **Pros:** - Users value the **connected system** in Celoxis, enabling seamless project management across multiple tasks and timelines. - Users value the **intuitive project tracking** in Celoxis, simplifying management and enhancing productivity across projects. - Users appreciate the **ease of use** of Celoxis, benefiting from streamlined project management and comprehensive visibility. - Users value the **seamless time tracking** in Celoxis, enabling effective management and minimizing surprises during projects. - Users appreciate the **detailed dashboards** of Celoxis, which provide real-time visibility and robust project tracking capabilities. **Cons:** - Users find the **steep learning curve** of Celoxis challenging, particularly regarding the complex configuration options. - Users find the **steep learning curve** challenging initially, but adapt over time to the platform's complexity. - Users find Celoxis **not intuitive** due to its overwhelming features and a cluttered interface, making navigation challenging. - Users find the **beginner difficulty** of Celoxis challenging, requiring time to learn its complex features effectively. - Users find the **complex UI** of Celoxis overwhelming, especially with its steep learning curve for new users. #### Key Features - Creation & Assignment - Calendar View - Capacity - Baselining / KPIs - Planning #### Recent Reviews **"[Celoxis Streamlines Multi-Project Management with Intuitive Gantt Charts](https://www.g2.com/survey_responses/celoxis-review-12510050)"** **Rating:** 5.0/5.0 stars *— Furquan A.* [Read full review](https://www.g2.com/survey_responses/celoxis-review-12510050) --- **"[One of the few project tools that actually improved team accountability](https://www.g2.com/survey_responses/celoxis-review-12789272)"** **Rating:** 4.5/5.0 stars *— Timo H.* [Read full review](https://www.g2.com/survey_responses/celoxis-review-12789272) --- #### Trending Discussions - [How has Celoxis transformed your project management approach, and what do you like most about it?](https://www.g2.com/discussions/how-has-celoxis-transformed-your-project-management-approach-and-what-do-you-like-most-about-it) - 2 comments, 3 upvotes - [What is Celoxis used for?](https://www.g2.com/discussions/what-is-celoxis-used-for) - 1 comment, 2 upvotes - [What is clarizen software?](https://www.g2.com/discussions/celoxis-what-is-clarizen-software) ### 10. [Basecamp](https://www.g2.com/products/basecamp/reviews) **Average Rating:** 4.1/5.0 **Total Reviews:** 5,350 **Why buyers love it?:** Basecamp surfaced as a straightforward collaboration space in the review data. When I assessed G2 feedback, users highlight simplicity, a clean interface, task discussions, file organization, and reduced context switching. Reviewers often connect it with transparency, accountability, and keeping project communication in one place. I found that it fits teams that prioritize simple coordination over highly detailed project controls. Users also mention limitations for complex operations, advanced tracking, resource management, offline access, and larger process-heavy teams. ### Quick AI Summary Based on G2 Reviews *Generated from real user reviews* **Pros:** - Users value the **ease of use** of Basecamp, which simplifies project management and enhances team collaboration effortlessly. - Users appreciate the **seamless team collaboration** in Basecamp, which simplifies project coordination and enhances communication efficiency. - Users appreciate the **streamlined project coordination** in Basecamp, enhancing collaboration and communication while simplifying task management. - Users value Basecamp for its **effective task management** that enhances organization, accountability, and streamlined communication across projects. - Users appreciate the **effective organization** in Basecamp, benefiting from streamlined communication and task management all in one place. **Cons:** - Users note the **missing advanced features** in Basecamp, impacting detailed project management and real-time collaboration. - Users find Basecamp's **limited features** hinder productivity measurement and advanced project management capabilities. - Users find Basecamp's **limited functionality** insufficient for complex project management, lacking essential features and real-time collaboration. - Users feel the **task management features are limited** , making it less effective compared to other solutions. - Users feel that the **lack of advanced features** in Basecamp can limit project management options and functionalities. #### Key Features - Creation & Assignment - GANTT - Resource Definiton - Baselining / KPIs - Discussions #### Recent Reviews **"[Finally, a Project Tool That Didn’t Need Its Own Project Plan](https://www.g2.com/survey_responses/basecamp-review-12676699)"** **Rating:** 4.5/5.0 stars *— Dr. Michelle P.* [Read full review](https://www.g2.com/survey_responses/basecamp-review-12676699) --- **"[Been Using It for 5+ Years and It's Still the Best for Team Project Management](https://www.g2.com/survey_responses/basecamp-review-11245412)"** **Rating:** 4.0/5.0 stars *— Lalit A.* [Read full review](https://www.g2.com/survey_responses/basecamp-review-11245412) --- #### Trending Discussions - [What makes Basecamp a preferred tool for project management in remote work settings?](https://www.g2.com/discussions/basecamp-what-makes-basecamp-a-preferred-tool-for-project-management-in-remote-work-settings) - 2 comments - [What makes Basecamp a preferred tool for project management in remote work settings?](https://www.g2.com/discussions/what-makes-basecamp-a-preferred-tool-for-project-management-in-remote-work-settings) - 2 comments - [What is Basecamp used for?](https://www.g2.com/discussions/basecamp-what-is-basecamp-used-for) - 4 comments ### 11. [Backlog](https://www.g2.com/products/backlog/reviews) **Average Rating:** 4.6/5.0 **Total Reviews:** 384 **Why buyers love it?:** Backlog came through as a project tool with software team utility. From the G2 feedback I evaluated, reviewers highlight visual progress tracking, task organization, notifications, and integrations with tools such as Slack and Teams. Users often connect it with project management, bug tracking, version control, and development coordination. I found that it fits teams that need task tracking tied closely to technical workflows. Reviewers also mention a cluttered interface, lower intuitiveness, and requests for more customization and advanced features. ### Quick AI Summary Based on G2 Reviews *Generated from real user reviews* **Pros:** - Users find **task management and bug tracking seamless** with Backlog, enhancing productivity and team collaboration effectively. - Users find the **ease of use** of Backlog exceptional, making bug tracking and task management straightforward and efficient. - Users find the **task and bug tracking features** of Backlog essential for efficient project management and team collaboration. - Users find **task tracking** in Backlog invaluable for efficient management, maximizing productivity and team collaboration. - Users find the **user-friendly interface** of Backlog enables easy tracking and management of projects and tasks. **Cons:** - Users experience **slow performance** with Backlog, facing glitches and delays that hinder usability and functionality. - Users experience **slow loading times** with Backlog, which can hinder productivity and frustrate the workflow. - Users experience **slow speed** issues with Backlog's mobile app and website, impacting overall efficiency and convenience. - Users note the **limited features** in Backlog, wishing for improved customization and integration options to enhance usability. - Users find the **excessive email notifications** overwhelming, leading to inbox clutter and irritation. #### Key Features - Task Prioritization - GANTT - Resource Definiton - Resource Allocation - Data Retention #### Recent Reviews **"[Simple task management that keeps our team on track](https://www.g2.com/survey_responses/backlog-review-12572285)"** **Rating:** 4.0/5.0 stars *— Luong B.* [Read full review](https://www.g2.com/survey_responses/backlog-review-12572285) --- **"[Efficient Ticketing and Collaboration, Needs Better Role Management](https://www.g2.com/survey_responses/backlog-review-9005233)"** **Rating:** 4.0/5.0 stars *— Sherin J.* [Read full review](https://www.g2.com/survey_responses/backlog-review-9005233) --- #### Trending Discussions - [What is Backlog used for?](https://www.g2.com/discussions/what-is-backlog-used-for) - 1 comment - [WHAT IS backlog project management?](https://www.g2.com/discussions/what-is-backlog-project-management) - 1 comment - [What is in a backlog?](https://www.g2.com/discussions/what-is-in-a-backlog) - 1 comment ### 12. [Zoho Projects](https://www.g2.com/products/zoho-projects/reviews) **Average Rating:** 4.3/5.0 **Total Reviews:** 503 **Why buyers love it?:** Zoho Projects showed value where teams already rely on the Zoho ecosystem. From the reviewer patterns I evaluated, users highlight ease of use, to-do lists, complex project management, and integrations with other Zoho apps. Reviewers often connect it with planning, task assignment, project execution, and centralized work tracking. I found that it fits teams that want project management connected to related Zoho workflows. Users also mention interface customization needs, support challenges, and a learning curve during navigation. ### Quick AI Summary Based on G2 Reviews *Generated from real user reviews* **Pros:** - Users highlight the **ease of use** of Zoho Projects, thanks to its intuitive interface and kanban board feature. - Users value the **custom template feature** in Zoho Projects, enhancing project launches and team collaboration effectively. - Users value the **effective task management** in Zoho Projects, enhancing organization, visibility, and collaboration among teams. - Users value the **effective project tracking** in Zoho Projects, enhancing organization, collaboration, and productivity across teams. - Users appreciate the **time tracking tools** in Zoho Projects, which enhance accountability and productivity across teams. **Cons:** - Users note the **limited features** in Zoho Projects, impacting their ability to perform complex tasks effectively. - Users feel the absence of **key features** like project age display and undo function complicates the experience. - Users experience a **steep learning curve** with Zoho Projects, especially regarding its advanced features and complex interface. - Users find Zoho Projects to be **not intuitive** , facing challenges due to its overwhelming interface and steep learning curve. - Users often face **slow performance** with Zoho Projects, particularly during high usage or on large projects, hindering efficiency. #### Key Features - Tracking Time to Project/Task - Policy Compliance Management - Reporting - Task Prioritization - Project Map #### Recent Reviews **"[Keeps My Clinic and Health Education Work Organized and On Track](https://www.g2.com/survey_responses/zoho-projects-review-12784376)"** **Rating:** 5.0/5.0 stars *— Ishan S.* [Read full review](https://www.g2.com/survey_responses/zoho-projects-review-12784376) --- **"[Friendly UI, Strong Integrations, and Reliable Support for Managing Daily Tasks](https://www.g2.com/survey_responses/zoho-projects-review-12728465)"** **Rating:** 4.5/5.0 stars *— Shadrack K.* [Read full review](https://www.g2.com/survey_responses/zoho-projects-review-12728465) --- #### Trending Discussions - [What is Zoho Projects used for?](https://www.g2.com/discussions/what-is-zoho-projects-used-for) - 2 comments - [How much does Zoho Projects Cost?](https://www.g2.com/discussions/how-much-does-zoho-projects-cost) - [What is Project feature?](https://www.g2.com/discussions/what-is-project-feature) ### 13. [RoboHead](https://www.g2.com/products/robohead/reviews) **Average Rating:** 4.4/5.0 **Total Reviews:** 100 **Product Description:** RoboHead is a project management software solution - designed for marketing and creative professionals - to help teams focus on their people, deadlines, and creative deliverables. RoboHead has everything you need to create awesome work is in one place: schedules, budgets, deliverables, online proofing, surveys, reports, asset management, and more. ### Quick AI Summary Based on G2 Reviews *Generated from real user reviews* **Pros:** - Users find RoboHead's interface to be **easy to use** , enabling efficient management of design projects and communication. - Users highlight the **clarity and efficiency** RoboHead brings to project management, enhancing organization and collaboration. - Users value the **customization options** in RoboHead, enhancing collaboration and streamlining creative workflows across departments. - Users praise RoboHead for its **incredible customer support** , citing quick responses and helpful solutions for all needs. - Users value the **efficient team collaboration** that RoboHead provides, streamlining project management for multiple tasks. **Cons:** - Users find the **steep learning curve** challenging, requiring significant time and effort to master RoboHead effectively. - Users face **issues with basic functionalities** and find it difficult to track project progress effectively. - Users find the **app functionality lacking** , especially in communication and integration with essential creative tools. - Users note a **steep learning difficulty** with RoboHead, requiring significant time and attention to master the platform. - Users find RoboHead has **missing features** and a clunky UX, making project management unnecessarily complicated. #### Recent Reviews **"[Streamlines Creative Projects with Clarity and Efficiency](https://www.g2.com/survey_responses/robohead-review-11937799)"** **Rating:** 5.0/5.0 stars *— Verified User in Hospital & Health Care* [Read full review](https://www.g2.com/survey_responses/robohead-review-11937799) --- **"[Endless Customization and Effortless Usability](https://www.g2.com/survey_responses/robohead-review-12074171)"** **Rating:** 5.0/5.0 stars *— Andrew D.* [Read full review](https://www.g2.com/survey_responses/robohead-review-12074171) --- #### Trending Discussions - [What is RoboHead used for?](https://www.g2.com/discussions/what-is-robohead-used-for) - 1 comment ### 14. [Teamwork.com](https://www.g2.com/products/teamwork-com/reviews) **Average Rating:** 4.4/5.0 **Total Reviews:** 1,174 **Product Description:** Combining powerful project management and easily streamlined operations - we’re the only platform built for managing client projects, profitably. Deliver work on time and on budget, eliminate client chaos, and understand profitability, all in one platform. Headquartered in Cork, Ireland and founded by a team who have run an agency before, Teamwork.com has more than 20,000 customers around the world with a global team of over 350 employees. Learn more at teamwork.com. ### Quick AI Summary Based on G2 Reviews *Generated from real user reviews* **Pros:** - Users value the **comprehensive project management** features of Teamwork.com, enabling seamless task organization and team collaboration. - Users highlight the **efficient task management** features of Teamwork.com, enhancing planning, collaboration, and productivity across teams. - Users value Teamwork's **effective team collaboration** features, streamlining task management and enhancing communication among teammates. - Users highlight the **ease of use** of Teamwork.com, simplifying task management and enhancing team collaboration effectively. - Users value the **detailed task tracking** of Teamwork.com, enhancing organization and project management effectiveness. **Cons:** - Users find the **initial learning curve challenging** , often struggling to understand and utilize all of Teamwork's features effectively. - Users find the **missing features** in Teamwork.com limit their effective task management and reporting capabilities. - Users note the **limited features** in Teamwork.com, feeling it lacks customization and flexibility for smaller teams. - Users find the platform's **complexity** a barrier, requiring training to effectively utilize its extensive features. - Users find the **interface not intuitive** , leading to confusion and requiring training to effectively utilize Teamwork.com. #### Recent Reviews **"[Teamwork.com:Business-Focused Project Management with Time Tracking and Billing in One Place](https://www.g2.com/survey_responses/teamwork-com-review-12609543)"** **Rating:** 5.0/5.0 stars *— Aditya T.* [Read full review](https://www.g2.com/survey_responses/teamwork-com-review-12609543) --- **"[Reliable Solution for Team Collaboration and Task Management](https://www.g2.com/survey_responses/teamwork-com-review-12674332)"** **Rating:** 4.0/5.0 stars *— Soumyajit B.* [Read full review](https://www.g2.com/survey_responses/teamwork-com-review-12674332) --- #### Trending Discussions - [How teamwork is important?](https://www.g2.com/discussions/how-teamwork-is-important) - 1 comment - [How much does teamwork cost?](https://www.g2.com/discussions/how-much-does-teamwork-cost) - [How do you use teamwork projects?](https://www.g2.com/discussions/how-do-you-use-teamwork-projects) ### 15. [morningmate](https://www.g2.com/products/morningmate/reviews) **Average Rating:** 4.8/5.0 **Total Reviews:** 265 **Why buyers love it?:** morningmate stood out for ease of collaboration and project information management. From the G2 sentiment I evaluated, reviewers highlight the user-friendly interface, team communication, sub-task management, and organized project information. Users often connect it with keeping work updates, tasks, and collaboration in a single workspace. I found that it fits teams that want a simple shared environment for everyday project coordination. Reviewers also mention mobile app performance issues, occasional slow response speed, and a learning curve for advanced features. ### Quick AI Summary Based on G2 Reviews *Generated from real user reviews* **Pros:** - Users find Morningmate's **ease of use** exceptional, enabling quick adaptation across various team members and projects. - Users value the **seamless team collaboration** features of Morningmate, enhancing communication and project management efficiency. - Users love the **effective task management** of Morningmate, enhancing collaboration and keeping projects organized. - Users appreciate the **clear and organized communication** facilitated by Morningmate, enhancing collaboration among team members. - Users appreciate the **effective organization and communication** features of Morningmate, enhancing collaboration and project management. **Cons:** - Users find the **missing features** in Morningmate, such as improved integrations and calendar views, limit usability. - Users find the **notification issues** overwhelming, wishing for better settings to reduce alert noise and improve focus. - Users find the **learning curve challenging** , as some advanced features are complex and notifications can be overwhelming. - Users find the **notification settings too limited** , causing important alerts to be missed amidst overwhelming project invites. - Users report that the **slow loading** times during heavy usage detract from an otherwise positive experience with Morningmate. #### Key Features - Integration - Discussions - File Sharing - Custom Views - Task Management #### Recent Reviews **"[An all-in-one project management tool that excels at measuring KPIs](https://www.g2.com/survey_responses/morningmate-review-11606171)"** **Rating:** 5.0/5.0 stars *— Emily C.* [Read full review](https://www.g2.com/survey_responses/morningmate-review-11606171) --- **"[A project management tool that drives measurable marketing results](https://www.g2.com/survey_responses/morningmate-review-11606329)"** **Rating:** 5.0/5.0 stars *— Elias .* [Read full review](https://www.g2.com/survey_responses/morningmate-review-11606329) --- ### 16. [Float.com](https://www.g2.com/products/float-com/reviews) **Average Rating:** 4.3/5.0 **Total Reviews:** 2,003 **Product Description:** Float.com is the #1 software for profitable resource management, designed to give Operations and Finance leaders the insight and foresight they need to achieve profitable delivery at scale, with the right talent in place.  Unlike disconnected spreadsheets or complex PSAs, Float offers a single, clear source of truth to plan, resource, and report on client work. With its robust scheduling interface, accurate forecasting, and built-in financial insights, you can keep your people and profit on track. 4,500+ of the best professional services teams worldwide already choose Float to: ✔️ Schedule resources: easily see who’s working on what and when, with a live schedule to plan and allocate work. ✔️ Plan capacity: balance workloads and prevent burnout with a live view of availability, time off, and scheduled work. ✔️ Estimate work: quickly price new projects with confidence. Build budgets, align resourcing, and track scope changes—monitoring estimates against actuals to deliver profitable projects. ✔️ Scope projects: align what you need with what you have to create project schedules that keep work on track with the right people, budgets, and timelines. ✔️ Track time: simplify timesheets with pre-filled hours so your actuals data is more accurate and always on time. ✔️ Report: make informed decisions with live insights into how team utilization and resourcing impact margins and budget performance. ### Quick AI Summary Based on G2 Reviews *Generated from real user reviews* **Pros:** - Users find Float.com to be **easy to use** , providing clarity and efficiency in task assignment and team management. - Users appreciate the **intuitive interface** of Float.com, enabling efficient planning and clear team visibility. - Users appreciate Float.com for its **intuitive interface** , allowing for easy visualization of schedules and efficient project planning. - Users value how Float enhances **schedule management** , improving organization, efficiency, and team collaboration significantly. - Users value the **visibility** Float provides in tracking upcoming tasks and deadlines, enhancing team organization and communication. **Cons:** - Users note the **limited features** of Float.com, wishing for enhanced reporting and customization options. - Users face **scheduling issues** where editing time entries unintentionally alters end times, complicating time tracking. - Users find **task management cumbersome** due to changes impacting all users and confusing permission levels. - Users find the **missing project management features** of Float.com limits its standalone usability, requiring additional tools. - Users feel Float has **limited functionality** , struggling with its complicated interface and inadequate project management capabilities. #### Recent Reviews **"[Clear, Visual Resource Planning That Makes Scheduling Easy](https://www.g2.com/survey_responses/float-com-review-12631696)"** **Rating:** 4.0/5.0 stars *— keith .* [Read full review](https://www.g2.com/survey_responses/float-com-review-12631696) --- **"[Effortless Work Planning with Float](https://www.g2.com/survey_responses/float-com-review-12632262)"** **Rating:** 4.5/5.0 stars *— Krzysztof J.* [Read full review](https://www.g2.com/survey_responses/float-com-review-12632262) --- #### Trending Discussions - [What is float software?](https://www.g2.com/discussions/what-is-float-software) - 3 comments - [What is a resource management tool?](https://www.g2.com/discussions/what-is-a-resource-management-tool) - [What is resource planning software?](https://www.g2.com/discussions/float-what-is-resource-planning-software) ### 17. [Time Champ](https://www.g2.com/products/time-champ/reviews) **Average Rating:** 4.8/5.0 **Total Reviews:** 110 **Product Description:** Time Champ is an enterprise-grade Workforce Intelligence Platform built for teams that value operational clarity. Modern organizations run on people, processes, and performance, yet most leaders still struggle to connect the dots across them. Time Champ helps companies see how work truly happens across teams, tools, and workflows, and turns that visibility into actionable insights. Time Champ unifies employee monitoring, time tracking, productivity insights, project management, utilization trends and workforce analytics into one decision-grade platform. Through real-time dashboards, advanced analytics, and customizable reports, leaders gain clarity into how time, effort, and resources translate into outcomes. With Time Champ, operations, HR, delivery, and executive teams can: • Improve resource allocation and capacity planning • Detect early risk signals that impact delivery timelines • Reduce bandwidth waste and burnout patterns • Optimize project costs and workforce utilization • Replace spreadsheets and assumptions with decision-grade insights The platform consolidates attendance records, time tracking logs, employee monitoring data, task activity, application usage, project workflows, and field operations into role-based dashboards designed for clarity and insights. Built for hybrid, remote, field, and in-office teams, Time Champ is modular, scalable, and enterprise-ready, supporting operational growth without adding complexity. In one sentence, Time Champ gives leaders real-time clarity into Employee activity, productivity, time usage, operational efficiency, and performance insights, empowering confident, data-backed decisions. ### Quick AI Summary Based on G2 Reviews *Generated from real user reviews* **Pros:** - Users appreciate the **efficiency** of Time Champ, significantly enhancing productivity tracking and decision-making processes. - Users value the **productivity improvement** offered by Time Champ, enhancing decision making and workflow efficiency. - Users appreciate the **time-saving features** of Time Champ, enhancing productivity with automated tracking and insights. - Users appreciate the **efficient time tracking** of Time Champ, allowing for easy productivity management and insightful reports. - Users value the **ease of use** of Time Champ, appreciating its simple installation and effortless tracking capabilities. **Cons:** - New users may face a **steep learning curve** , needing time to navigate advanced features and reports effectively. - Users report **app malfunctions** with Time Champ on iOS, causing issues like screen recording restarting unexpectedly. - Users find the **limited features** of Time Champ insufficient for their needs, especially regarding report availability. - Users find the **overwhelming experience** with excessive reports and analytics challenging, especially for small businesses. - Users find the **poor interface design** of Time Champ complicated, requiring time to fully understand its features. #### Recent Reviews **"[Boosts Productivity with Real-Time Insights](https://www.g2.com/survey_responses/time-champ-review-12645671)"** **Rating:** 5.0/5.0 stars *— Siva N.* [Read full review](https://www.g2.com/survey_responses/time-champ-review-12645671) --- **"[Helpful platform for workforce insights](https://www.g2.com/survey_responses/time-champ-review-12103265)"** **Rating:** 5.0/5.0 stars *— Jahnavi C.* [Read full review](https://www.g2.com/survey_responses/time-champ-review-12103265) --- #### Trending Discussions - [What is Time Champ used for?](https://www.g2.com/discussions/what-is-time-champ-used-for) - 2 comments ### 18. [Scoro](https://www.g2.com/products/scoro/reviews) **Average Rating:** 4.5/5.0 **Total Reviews:** 479 **Product Description:** Scoro is a professional services automation (PSA) software purpose-built for consultancies, agencies, IT firms, architecture companies, and other professional services businesses. It unites projects, resources, and finances in one system, so you don’t need to juggle multiple tools for planning, tracking, and billing for your work. Core features include: - CRM & pipeline – Get a complete overview of your sales funnel and upcoming work - Quote-to-cash – Estimate scope, track progress and budget burn, and bill for work in one system - Capacity & resource planning – Plan ahead with live heatmaps and utilization forecasts - Time & expense tracking – Log time with built-in timers and auto-populated timesheets - Cost & profit forecasts – Understand margins with role or service-level insights - Billing & invoicing – Automate time & material, fixed-fee, and retainer billing - Revenue forecasting – Track project income based on pipeline and committed work - AI-powered insights & actions – Save time with automation and data-driven suggestions - Live dashboards – Monitor progress, profitability, and capacity in real time By uniting this data, Scoro gives you end-to-end visibility across your business. Helping you spot risks sooner, allocate resources smarter, and protect profitability as you scale. ### Quick AI Summary Based on G2 Reviews *Generated from real user reviews* **Pros:** - Users value the **ease of use** of Scoro, as it integrates all necessary tools into one intuitive platform. - Users value the **clarity and integration** Scoro provides for project management and financial operations, streamlining daily workflows. - Users value the **detailed tracking features** of Scoro, enhancing team organization and resource management efficiently. - Users value the **intuitive time tracking** feature in Scoro, enhancing organization and efficiency in project management. - Users value the **clarity and integration** of Scoro's task management, streamlining project and financial oversight effectively. **Cons:** - Users find the **learning curve steep** with Scoro, needing time to adapt and master its features and structure. - Users find the **lack of feature for expanding and collapsing sections** in Scoro to be quite frustrating during quote creation. - Users find Scoro's interface **not intuitive** , requiring training and leading to a frustrating setup experience. - Users find the **steep learning curve** of Scoro challenging, requiring extensive training and setup to maximize productivity. - Users find Scoro's **initial complexity** challenging, requiring longer training for new users to adapt effectively. #### Recent Reviews **"[All-in-One Solution That Enhances Agency Efficiency](https://www.g2.com/survey_responses/scoro-review-12668796)"** **Rating:** 4.5/5.0 stars *— Heather E.* [Read full review](https://www.g2.com/survey_responses/scoro-review-12668796) --- **"[Scoro for the win!](https://www.g2.com/survey_responses/scoro-review-9631281)"** **Rating:** 4.5/5.0 stars *— Cheryl H.* [Read full review](https://www.g2.com/survey_responses/scoro-review-9631281) --- #### Trending Discussions - [What is Scoro used for?](https://www.g2.com/discussions/what-is-scoro-used-for) - [What features and benefits does project management software provide?](https://www.g2.com/discussions/what-features-and-benefits-does-project-management-software-provide) - [What are the features of a project?](https://www.g2.com/discussions/what-are-the-features-of-a-project) ### 19. [Hive](https://www.g2.com/products/hive-hive-hive/reviews) **Average Rating:** 4.6/5.0 **Total Reviews:** 648 **Why buyers love it?:** Hive appeared as a team-oriented project management tool with practical collaboration features. When I reviewed G2 feedback, users highlight the user-friendly interface, customizable tasks, ease of use, task tracking, time management, and team collaboration. Reviewers often connect it with marketing projects, creative work, and day-to-day project coordination. I found that it fits teams that need shared task visibility with time and collaboration features. Users also mention calendar-view limitations, missing approval-style workflows, and occasional slow processing or lag. ### Quick AI Summary Based on G2 Reviews *Generated from real user reviews* **Pros:** - Users praise Hive for its **effective project organization and ease of use** , enhancing productivity and collaboration significantly. - Users love the **ease of use** of Hive, quickly setting up projects and benefiting from intuitive features. - Users appreciate the **effective team collaboration** in Hive, enhancing communication and workflow across multiple projects. - Users value the **collaborative and efficient features** of Hive, enhancing project management and organization significantly. - Users value the **effective organization tools** of Hive, appreciating project management and reporting capabilities. **Cons:** - Users find the **missing features** of Hive frustrating, citing limitations in calendar view and report generation. - Users note a **steep initial learning curve** with Hive, but support helps ease the transition to its features. - Users note the **limited features** of Hive, wishing for more customization options and bulk download capabilities. - Users find the interface of Hive **not intuitive** , impacting their experience with project organization and navigation. - Users experience a **steep learning curve** with Hive, due to platform differences compared to other project management tools. #### Key Features - Due Dates - Planning - Scheduling - Baselining / KPIs - Alignment #### Recent Reviews **"[Easy to Use and Helpful for Day-to-Day Task Management](https://www.g2.com/survey_responses/hive-review-12560624)"** **Rating:** 5.0/5.0 stars *— Sam M.* [Read full review](https://www.g2.com/survey_responses/hive-review-12560624) --- **"[Flexible Views That Boost Project Visibility Across Teams](https://www.g2.com/survey_responses/hive-review-12715385)"** **Rating:** 4.0/5.0 stars *— Carter B.* [Read full review](https://www.g2.com/survey_responses/hive-review-12715385) --- ### 20. [Conceptboard](https://www.g2.com/products/conceptboard/reviews) **Average Rating:** 4.6/5.0 **Total Reviews:** 102 **Product Description:** Conceptboard is the GDPR-compliant online whiteboard that combines visual collaboration with secure task and project management. Built for distributed teams, Conceptboard supports real-time and asynchronous work across locations, time zones, and departments—without compromising on security or usability. Whether you’re brainstorming ideas, mapping strategies, planning projects, or facilitating workshops, Conceptboard offers a visual workspace that turns complexity into clarity. Teams can assign tasks, manage responsibilities, and track progress—all directly on the board. This makes Conceptboard more than just a digital whiteboard: it’s a central hub for visual thinking, team alignment, and execution. Hosted entirely in Germany and certified to ISO 27001, 27017, and 27018, Conceptboard ensures maximum data protection and sovereignty. That’s why it's trusted by enterprises and public sector organizations alike—from the German Federal Chancellery and Ministry of Health to Siemens, Sennheiser, and the U.S. Air Force. With powerful integrations (e.g. MS Teams, Confluence, Webex), customizable templates, moderation tools, and infinite canvas capabilities, Conceptboard adapts to the way your team works—without requiring installation. Use Conceptboard for: Online workshops and remote collaboration Visual task and project management Secure teamwork across public administration and enterprises Agile planning, retros, and roadmapping Interactive meetings and hybrid sessions Join 14M+ users worldwide who collaborate visually, securely, and productively—on a platform designed for digital sovereignty. Conceptboard: The sovereign collaboration platform for secure teamwork at scale. ### Quick AI Summary Based on G2 Reviews *Generated from real user reviews* **Pros:** - Users find Conceptboard's **ease of use** exceptional, enabling seamless project collaboration and management across various contexts. - Users find Conceptboard to be **extremely user-friendly** , facilitating seamless visual collaboration and project management across various contexts. - Users highlight the **real-time collaboration** features of Conceptboard, enhancing teamwork and project management across locations and devices. - Users praise the **effective team collaboration** with Conceptboard, enabling seamless visual project management and real-time communication. - Users love the **diverse templates** of Conceptboard, enhancing creativity and ease in visual collaboration. **Cons:** - Users experience **slow loading** times on Conceptboard, which detracts from overall usability and enjoyment. - Users often face **connectivity issues** with client sessions, causing interruptions but appreciating the overall experience nonetheless. - Users find Conceptboard's interface **unintuitive and outdated** , leading to a frustrating and slow user experience. - Users find Conceptboard's **lack of intuitiveness** frustrating, as the interface and experience feel outdated and cumbersome. - Users report significant **lagging performance** in Conceptboard, finding it slow and outdated, hindering their overall experience. #### Recent Reviews **"[Seamless Visual Collaboration and Project Management Excellence](https://www.g2.com/survey_responses/conceptboard-review-12165852)"** **Rating:** 4.5/5.0 stars *— Felice C.* [Read full review](https://www.g2.com/survey_responses/conceptboard-review-12165852) --- **"[Intuitive collaboration tool with strong support and GDPR compliance](https://www.g2.com/survey_responses/conceptboard-review-11864681)"** **Rating:** 5.0/5.0 stars *— Kassia E.* [Read full review](https://www.g2.com/survey_responses/conceptboard-review-11864681) --- #### Trending Discussions - [How has Conceptboard supported your remote collaboration efforts, and what features do you rely on most?](https://www.g2.com/discussions/how-has-conceptboard-supported-your-remote-collaboration-efforts-and-what-features-do-you-rely-on-most) - [Who owns Conceptboard?](https://www.g2.com/discussions/who-owns-conceptboard) - [Is Conceptboard an app?](https://www.g2.com/discussions/is-conceptboard-an-app) ### 21. [Freedcamp](https://www.g2.com/products/freedcamp/reviews) **Average Rating:** 4.5/5.0 **Total Reviews:** 151 **Product Description:** The most user-friendly online experience for managing any type of Project. Contains one of the most comprehensive feature sets on the market while allowing you to only install the ones your team really needs. Offers innovative new user interfaces that reduce the amount of time required to stay on top of Projects. Ideal for businesses and freelancers are ready to get organized with ease. Check intro video here - https://www.youtube.com/watch?v=2oTmkmh88Bc&feature=youtu.be ### Quick AI Summary Based on G2 Reviews *Generated from real user reviews* **Pros:** - Users appreciate the **intuitive project management features** of Freedcamp, which enhance productivity and streamline workflows. - Users value the **efficient task management** of Freedcamp, enhancing their productivity with intuitive tools and organization. - Users appreciate the **ease of use** of Freedcamp, finding the intuitive interface helps keep projects organized effortlessly. - Users appreciate the **easy task assignment** in Freedcamp, enhancing organization and collaboration across multiple projects. - Users value the **efficient task tracking** that provides a clear view of project progress and team responsibilities. **Cons:** - Users find the **budgeting/accounting issues** with Freedcamp concerning, as advanced features can be costly for small teams. - Users feel that Freedcamp has **limited features** on mobile and advanced options are restricted by a paywall. #### Recent Reviews **"[Flexible and Powerful project management that's easy to get in to fast.](https://www.g2.com/survey_responses/freedcamp-review-5465158)"** **Rating:** 5.0/5.0 stars *— Alistair D.* [Read full review](https://www.g2.com/survey_responses/freedcamp-review-5465158) --- **"[Freedcamp for Small Nonprofit Teams](https://www.g2.com/survey_responses/freedcamp-review-12442559)"** **Rating:** 5.0/5.0 stars *— Verified User in Non-Profit Organization Management* [Read full review](https://www.g2.com/survey_responses/freedcamp-review-12442559) --- #### Trending Discussions - [What is Freedcamp used for?](https://www.g2.com/discussions/what-is-freedcamp-used-for) ### 22. [GanttPRO](https://www.g2.com/products/ganttpro-ganttpro/reviews) **Average Rating:** 4.8/5.0 **Total Reviews:** 523 **Product Description:** GanttPRO is intuitive online Gantt chart software for robust project management. The tool meets the needs of project, product, and portfolio managers from different spheres. GanttPRO offers task, deadline, cost, resource, and portfolio management, team collaboration, time logging, baselines, advanced export and sharing features. Robust import from MS Project and Excel as well as ready-made professional templates allows starting projects right away. ### Quick AI Summary Based on G2 Reviews *Generated from real user reviews* **Pros:** - Users appreciate the **ease of use** of GanttPRO, enjoying its intuitive design and simplicity for project management. - Users appreciate the **user-friendly interface** of GanttPRO, enhancing project efficiency and simplifying task management. - Users value the **team collaboration features** of GanttPRO, enhancing communication and productivity throughout projects. - Users praise GanttPRO for its **intuitive interface** , which streamlines project management and enhances overall productivity. - Users cherish the **intuitive and user-friendly interface** of GanttPRO, enhancing project management efficiency and productivity. **Cons:** - Users find **missing features** like project duplication and scenario planning limiting GanttPRO's overall effectiveness. - Users find GanttPRO to be **expensive** , particularly challenging for students and small businesses with budget constraints. - Users find GanttPRO's **steep learning curve** challenging, particularly for beginners navigating its extensive features. - Users find the **limited customization** options in GanttPRO restrictive, affecting their ability to tailor the platform effectively. - Users criticize the **high pricing** of GanttPRO, finding it challenging for students and small businesses to afford. #### Recent Reviews **"[Efficient and User-Friendly Project Management Tool](https://www.g2.com/survey_responses/ganttpro-review-12476076)"** **Rating:** 5.0/5.0 stars *— Sati K.* [Read full review](https://www.g2.com/survey_responses/ganttpro-review-12476076) --- **"[Clean, User-Friendly GanttPRO That Boosts Productivity and Keeps Projects Organized](https://www.g2.com/survey_responses/ganttpro-review-12658468)"** **Rating:** 4.5/5.0 stars *— Prashansa M.* [Read full review](https://www.g2.com/survey_responses/ganttpro-review-12658468) --- #### Trending Discussions - [How do I convert Excel to Gantt chart?](https://www.g2.com/discussions/how-do-i-convert-excel-to-gantt-chart) - 1 comment - [How do I create a Gantt chart online?](https://www.g2.com/discussions/how-do-i-create-a-gantt-chart-online) - 1 comment - [How can I make a Gantt chart online for free?](https://www.g2.com/discussions/how-can-i-make-a-gantt-chart-online-for-free) - 1 comment ### 23. [Rocketlane](https://www.g2.com/products/rocketlane-corp/reviews) **Average Rating:** 4.7/5.0 **Total Reviews:** 817 **Product Description:** Rocketlane is the world’s first Agentic Professional Services Automation (PSA) platform, built to transform how professional services teams deliver value in the AI-first era. While traditional PSAs focus on recording work, Rocketlane accelerates it through a connected system that unifies the entire front and back office. The platform brings together project delivery, resource management, time tracking, billing, and financial operations alongside collaboration capabilities such as Spaces, real-time chat, a modern client portal, Sheets for structured data, and a powerful Custom Apps framework that lets teams model any workflow inside Rocketlane. Everything lives in a single ecosystem, eliminating tool sprawl and fragmented data that slows down services teams. At the core of this is Nitro, Rocketlane's agentic execution layer: a network of intelligent AI agents that execute real delivery tasks, automate setup, manage workflows, detect risks, enforce governance, and continuously learn from patterns across the organization. This shift unlocks faster go-lives, better utilization, proactive issue detection, consistent delivery quality, and a level of operational resilience that was previously impossible. Over 650 companies, including Retool, Coursera, Postman, Intercom, Glean, AuditBoard, Vercel, Sprinklr, Worldpay, Grafana, OpenGov, and Outreach trust Rocketlane to run their mission-critical delivery processes. Customers across SaaS, services, and consulting use Rocketlane to shorten onboarding timelines, reduce escalations, improve forecasting accuracy, and accelerate moving from booked to consumed revenue. Founded in 2020, headquartered in the US, and operating globally with teams across India and the UK, Rocketlane is backed by leading investors, including Nexus Venture Partners and 8VC. The company’s rapid growth reflects strong market confidence in its category-defining vision for Agentic PSA. ### Quick AI Summary Based on G2 Reviews *Generated from real user reviews* **Pros:** - Users praise Rocketlane for its **intuitive and easy-to-use interface** , making project management seamless and efficient. - Users admire the **intuitive platform** of Rocketlane, benefiting from its easy adoption and seamless project management features. - Users value the **visibility in task management** provided by Rocketlane, enhancing project tracking and accountability. - Users value the **project tracking capabilities** of Rocketlane, enhancing organization and collaboration throughout the project lifecycle. - Users find that **Rocketlane enhances team collaboration** , improving organization, efficiency, and communication with clients. **Cons:** - Users report a **lack of essential features** in Rocketlane, hindering its effectiveness compared to other tools. - Users experience occasional **slow performance** , particularly during status changes and when managing many projects. - Users find the **steep learning curve** of Rocketlane challenging, especially for new users navigating the complex interface. - Users find **limited customization** in Rocketlane, leading to frustration with functionality and integration issues. - Users find Rocketlane's interface **not intuitive** , with confusing filters and a lack of clear admin functionalities. #### Recent Reviews **"[The definitive "Nerve Center" for our project delivery and resource orchestration](https://www.g2.com/survey_responses/rocketlane-review-12802223)"** **Rating:** 5.0/5.0 stars *— Pablo C.* [Read full review](https://www.g2.com/survey_responses/rocketlane-review-12802223) --- **"[End-to-End PSA with Real-Time Reporting, Customization, and Leading AI Automation](https://www.g2.com/survey_responses/rocketlane-review-12717042)"** **Rating:** 4.5/5.0 stars *— Kristen R.* [Read full review](https://www.g2.com/survey_responses/rocketlane-review-12717042) --- #### Trending Discussions - [What is Rocketlane used for?](https://www.g2.com/discussions/what-is-rocketlane-used-for) ### 24. [Workfront](https://www.g2.com/products/workfront/reviews) **Average Rating:** 4.1/5.0 **Total Reviews:** 1,141 **Product Description:** Adobe Workfront is the leader in collaborative work management and marketing work management. Workfront connects strategy to delivery, integrating people and data across the enterprise, and manages work from start to finish to help teams deliver measurable outcomes. At every stage of planning, executing, and automating work, Workfront enables the business capabilities companies need to deliver exceptional customer experiences and to connect planning processes to execution workflows. ### Quick AI Summary Based on G2 Reviews *Generated from real user reviews* **Pros:** - Users value the **centralized project tracking** in Workfront, enhancing team alignment and streamlining management of complex projects. - Users appreciate the **ease of use** of Workfront, with its clean interface and intuitive functionality enhancing project management. - Users appreciate the **effective team collaboration** enabled by Workfront, streamlining communication and project management seamlessly. - Users value the **visibility and organization** in task management with Workfront, enhancing team efficiency and project tracking. - Users value the **visibility and organization** Workfront provides, streamlining project management and enhancing team efficiency. **Cons:** - Users note a significant **learning curve** with Workfront, making it challenging for newcomers to navigate effectively. - Users find Workfront's interface **not intuitive** , requiring extensive training to navigate its complex features effectively. - Users find the **complexity** of Workfront challenging, with a steep learning curve and time-consuming setup requirements. - Users experience **slow performance** when handling large datasets in Adobe Workfront, affecting efficiency and task management. - Users experience **limited features** in Workfront, often finding it restrictive and challenging to customize their views. #### Recent Reviews **"[Highly Customizable, Ideal for Large Enterprises](https://www.g2.com/survey_responses/workfront-review-12672845)"** **Rating:** 5.0/5.0 stars *— Lauren W.* [Read full review](https://www.g2.com/survey_responses/workfront-review-12672845) --- **"[Excellent Workstream Visibility with a Clear Audit Trail and Centralized Proofing](https://www.g2.com/survey_responses/workfront-review-9896893)"** **Rating:** 4.5/5.0 stars *— Erick J.* [Read full review](https://www.g2.com/survey_responses/workfront-review-9896893) --- #### Trending Discussions - [What is Workfront used for?](https://www.g2.com/discussions/what-is-workfront-used-for) - 1 comment, 1 upvote - [What is Workfront Fusion?](https://www.g2.com/discussions/what-is-workfront-fusion) - [What are the advantages and disadvantages of using project management software?](https://www.g2.com/discussions/what-are-the-advantages-and-disadvantages-of-using-project-management-software) ### 25. [Whimsical](https://www.g2.com/products/whimsical/reviews) **Average Rating:** 4.6/5.0 **Total Reviews:** 183 **Product Description:** Whimsical is the whiteboard for thinking and planning. It’s built for teams to move from chaos to clarity and turn ideas into action. Start from scratch or describe what you need and let AI build it. From sticky notes, sketches, and mind maps to process diagrams, flowcharts, wireframes, and presentations, Whimsical makes it seamless to create stunning visuals without the friction. It’s faster than heavy design tools built for high-fidelity prototyping and simpler than complex diagramming software tailored for formal documentation, so you go from 0 to 1 in record time. Whether you’re collaborating with your team, external stakeholders or clients, Whimsical lets you communicate high-level ideas without worrying about the pixels. Turn abstract concepts and messy thoughts into “aha moments” of shared understanding, and keep everybody aligned and moving in the same direction. ### Quick AI Summary Based on G2 Reviews *Generated from real user reviews* **Pros:** - Users love the **user-friendly interface** of Whimsical, making it easy to create and collaborate on projects. - Users love the **user-friendly interface and versatile features** of Whimsical, enhancing brainstorming and teamwork experiences. - Users love the **easy creation** process in Whimsical, thanks to its intuitive drag-and-drop interface and prebuilt templates. - Users praise Whimsical for its **user-friendly interface** , making collaboration and customization smooth and enjoyable. - Users find Whimsical's **visual collaboration tools** incredibly useful, enhancing project visualization with ease and creativity. **Cons:** - Users find the **limited customization** options in Whimsical challenging for presenting work and matching branding needs. - Users find the **limited free plan** insufficient for their needs, creating restrictions on document creation and usage. - Users desire **greater color customization** in Whimsical, as limited options hinder theme creation and brand alignment. - Users find Whimsical **too expensive** , especially for teams needing multiple licenses and larger project capacities. - Users find **insufficient learning resources** in Whimsical, making it challenging for beginners to navigate the tool effectively. #### Recent Reviews **"[Simple, Fast Diagramming for Clear Flowcharts and System Diagrams](https://www.g2.com/survey_responses/whimsical-review-12341777)"** **Rating:** 4.0/5.0 stars *— Rajesh T.* [Read full review](https://www.g2.com/survey_responses/whimsical-review-12341777) --- **"[Versatile, User-Friendly Tool for Wireframes, Diagrams, and More](https://www.g2.com/survey_responses/whimsical-review-12551807)"** **Rating:** 4.5/5.0 stars *— Verified User in Government Relations* [Read full review](https://www.g2.com/survey_responses/whimsical-review-12551807) --- #### Trending Discussions - [What is whimsical wireframe?](https://www.g2.com/discussions/what-is-whimsical-wireframe) - 1 comment - [How do you use whimsical software?](https://www.g2.com/discussions/how-do-you-use-whimsical-software) - [What is whimsical product?](https://www.g2.com/discussions/what-is-whimsical-product) ## Parent Category [Project, Portfolio & Program Management Software](https://www.g2.com/categories/project-portfolio-program-management) ## Related Categories - [Professional Services Automation Software](https://www.g2.com/categories/professional-services-automation) - [Time Tracking Software](https://www.g2.com/categories/time-tracking-software) - [Task Management Software](https://www.g2.com/categories/task-management-software) - [Project and Portfolio Management Software](https://www.g2.com/categories/project-and-portfolio-management) - [Resource Management Software](https://www.g2.com/categories/resource-management) - [Work Management Software](https://www.g2.com/categories/work-management) - [Project Collaboration Software](https://www.g2.com/categories/project-collaboration) --- ## Buyer Guide ### What You Should Know About Project Management Software ### What is Project Management Software? To better understand project management software tools, it helps to clearly define what constitutes a project. According to the Project Management Institute, a project is a “temporary endeavor undertaken to create a unique product, service or result." This includes five phases that need to be completed to achieve the objective. The phases are: initiating, planning, executing, monitoring and controlling, and closing. Any project management software should provide features for all these phases.  While the five phases stay the same, there are multiple approaches to project management. The most important include: **The** **phased approach:** It is also known as waterfall project management. The phased approach is a series of distinct steps that depend on the completion of a previous phase. Project phases can only be managed in a linear sequence, making it difficult to correct errors.  **The** **iterative and incremental method:** It consists of repeated cycles. This means a deliverable can be reviewed and improved after its initial completion. This approach, also known as agile project management, can be particularly beneficial in software development. **Lean project management:** It uses lean management principles to reduce waste while maintaining a high level of productivity. This approach helps companies identify and eliminate tasks that do not bring value to the company and the customer.  **Critical chain project management:** It is based on the theory of constraints (ToC), a management philosophy focusing on restrictions that may jeopardize the success of a project. By identifying the most critical constraints, companies can prepare to avoid project issues. **Process and product-based project management:** It focuses on outcomes. It is a part of the benefits realization management approach. When the result is a product, the company defines and manages projects to optimize production and distribution. For professional services companies, the business processes are at the core of their project management strategy. Project management software has evolved into new offerings, including professional services automation (PSA) software and project and portfolio management (PPM) software. PSA software includes back-office features, such as CRM and accounting, on top of project management. PPM solutions focus on unifying multiple types of projects and managing the interdependencies between them. Buyers need to understand the differences between these types of software to choose the best solution for their needs.  SMB companies may benefit from a PSA solution that combines project management and back office, thus providing a single data repository and an integrated system. A possible drawback of PSA is that it may not always include robust back-office features, which is why companies may prefer to choose a separate accounting or CRM solution. Medium to large professional services providers can significantly benefit from PPM software, which allows them to manage projects with multiple stakeholders. PPM can be quite expensive and needs to integrate with other systems, such as [ERP systems](https://www.g2.com/categories/erp) or [CRM software](https://www.g2.com/categories/crm), which usually requires extra investments. Small companies are facing another critical challenge when evaluating project management software: the multitude of solutions that only provide subsets of a typical project management solution. A few examples are task management and project collaboration tools, which can be used to complement core project management features but not to replace them. While these types of software are more affordable than project management solutions and can be a good option for startups and micro businesses, they usually become insufficient as a company grows. #### What Types of Project Management Software Exist? Project management software is designed to be implemented in different ways, including best of breed, all-in-one suite, and point solutions.  **Best-of-breed software**   Best-of-breed software focuses exclusively on project management. **All-in-one suites**   All-in-one suites include other types of capabilities such as CRM or billing.  **Point solutions**   Point solutions are designed to complement project management tools by offering features such as project collaboration or project analytics.  **Industry-specific project management solutions**   Industry-specific project management solutions are designed for professionals in various industries such as design, real estate, legal services, etc. These solutions provide standard project templates and reports or KPIs for an industry or market. They are also tightly integrated with other software created explicitly for the same industry. ### What are the Common Features of Project Management Software? The following standard functionality is included in most project management solutions: **Definition:** Project definition functionality is the core of any project management software because it allows companies to define the project structure, which is the base of any business activity. A project structure needs to be carefully defined; it is difficult to make significant changes to it while it is implemented due to the risk of disrupting the project. At the same time, project management software should allow users to adjust structures to keep projects on track. **Plans:** Project management software should provide multiple options to plan projects, such as templates and rules to define who does what and when. A project plan template is a good starting point for any project because project managers don’t need to start planning from scratch. Project rules can be used to define workflows for resource allocation, task dependencies, and project deadlines. Project plans should also take into account the risks that may impact a project. For instance, project managers may want to allocate more than the standard time and resources to complete a task. It is always preferable to plan for the worst possible scenario. **Schedules:** Project schedules include milestones and deadlines, which establish when each stage of the project is expected to be completed. Depending on the complexity of the project, deadlines can also be assigned to activities and tasks. Project management solutions should include features to define milestones depending on the interdependencies between tasks. For instance, some tasks can only start when the previous ones are completed, while other activities can be done parallelly. **Visualization:** Project visualization features (such as GANTT charts) provide an overview of all activities, tasks, deadlines, and milestones of a project. The ideal visualization allows users to drill down to each level of the project structure to find details on a resource or activity. Users with proper authorization should also be able to adjust visual schedules, and any changes to any action or milestone should automatically update any other related parts of the project. **Workflows:** Workflows and processes define how activities are performed during the phases of a project. These features need to be customizable to adapt to the needs of each team and should provide sound logic to take into account project constraints and limitations. To improve accountability, workflows should include approvals so that supervisors, project managers, and executives take responsibility for the quality of the services provided. **Tasks:** Task management is used to define, schedule, and monitor employees and their work. This can be critical to managing multiple teams working from different locations, as well as field personnel or external contractors and consultants. Project management software should provide the ability to adjust schedules based on unexpected changes or customer requests. To-do lists are also part of task management and are used to create lists of tasks by an employee or team. Using to-do lists, project managers can assign work to employees without giving them access to the entire project. To-do lists can also be used as checklists that employees use to track their progress. **Resource management:** Resource management is particularly important because it can have a significant impact on the cost of the project. Each type of activity may require specific resources, which should be optimally used to keep costs down. Teams also benefit from the ability to allocate resources across multiple activities and projects, which allow them to acquire materials in bulk and save on purchasing costs. Besides, the ability to substitute unavailable resources with compatible alternatives can reduce costs and avoid delays. **Documentation:** Project documentation functionality manages the process for all documents related to a project, such as contracts, statements of work, quotes and proposals, and so on. These documents are usually stored in an electronic format, making it easier for users to share them internally and externally. It is also crucial that a project management solution includes templates for documents and the option for users to reuse content. **Reporting:** Reporting, analytics, and dashboards are used by all parties involved in a project, from employees to external consultants and even the customers. It is therefore essential for the analytics features to be flexible enough to easily adapt to each type of user. At the same time, sensitive information such as private data or financial details should only be shared with authorized users through secure portals. Other Features of Project Management Software: [Capacity Capabilities](https://www.g2.com/categories/project-management/f/capacity), [Critical Path Capabilities](https://www.g2.com/categories/project-management/f/critical-path), [Dependencies Capabilities](https://www.g2.com/categories/project-management/f/dependecies), [Issue Tracking Capabilities](https://www.g2.com/categories/project-management/f/issue-tracking), [Mass Updates Capabilities](https://www.g2.com/categories/project-management/f/mass-updates), [Project Budgeting Capabilities](https://www.g2.com/categories/project-management/f/project-budgeting), [Project Map Capabilities](https://www.g2.com/categories/project-management/f/project-map), [Recurring Tasks Capabilities](https://www.g2.com/categories/project-management/f/recurring-tasks), [Resource Allocation Capabilities](https://www.g2.com/categories/project-management/f/resource-allocation), [Task Prioritization Capabilities](https://www.g2.com/categories/project-management/f/task-prioritization), [Time & Expense Capabilities](https://www.g2.com/categories/project-management/f/time-expense)  ##### Additional Project Management Software Features Additional project management features are sometimes included in the core project management solution or delivered separately as addons or separate tools: **Kanban:** Based on lean management principles, kanban functionality aims to eliminate wasteful work using visual representations of projects. Kanban boards include cards that can be used to group tasks and easily assign activities to employees or teams. These features are particularly useful for agile project management. **Collaboration:** Collaboration between employees or between a company and its customers and partners can be critical to the success of a project. While collaboration platforms and software can be used separately from project management solutions, it is preferable to combine them in one system, especially for complex projects. **Document management:** Project managers use documents such as statements of work (SOW) and work breakdown structures (WBS) to share project plans and information internally and externally. File sharing is an important feature that allows all parties access to documents. More advanced document management features allow users to collaborate on creating and modifying documents. Access to documents should be managed by role to limit access to sensitive information. **Billing:** Billing and expense management isn't always required for project management, but can be very important for complex projects. When multiple parties are involved in a project, it is essential to ensure that the human and material resources used have been appropriately billed. **Optimization:** Project optimization uses historical data to identify bottlenecks and other factors that hurt past projects. This allows companies to take corrective actions and avoid repeating the same mistakes in the future. For instance, if a contractor is always late or does mediocre work, the company should replace it with another services provider. **Simulation:** Project simulation allows project managers to create and compare multiple scenarios for a project and identify the best option to be implemented. Each scenario describes different ways to allocate resources and define milestones and can also take into account various constraints and possible bottlenecks. This type of feature is particularly important for large custom projects with complex activities. **Project accounting:** This type of functionality is usually delivered as a module of accounting software and project-based ERP software. Its primary purpose is to track project costs and revenue and consolidate any financial information related to project management. Project accounting provides critical information on the financial performance of each project or portfolio. **Earned value management (EVM):** EVM is another way to track project performance. This type of software also provides features that monitor project progress. EVM helps companies estimate project costs, track actual costs, and calculate the earned value of the project. While any company can use this type of functionality, it is more beneficial for large and complex projects that require significant investments. For instance, EVM is a must-have for companies delivering capital projects such as infrastructure or urban development. **Work breakdown structure (WBS):** For complex projects, companies need to break the project into smaller components and plan them separately. Different employees and teams can be in charge of each element, and external consultants or service providers can also be involved. Companies use a WBS to track the project and its components by monitoring tasks, subtasks, resources, and the people involved. **Risk management:** Despite planning and monitoring, projects can be negatively impacted by unexpected events such as natural disasters, hacking, or changes in personnel. While it’s impossible to prepare for any risk, companies can use project risk management capabilities to identify potential issues. Project risk management software also helps companies create plans and corrective actions to mitigate risk when it occurs. ### What are the Benefits of Project Management Software? **Resource management and cost tracking:** The main reason why companies use this type of software is to manage resources and track costs for nonrepetitive business operations. For instance, marketing companies usually provide standard services such as social media promotion, but they may also create customized campaigns for large clients. The standard services are delivered in the same way to all customers and are therefore repetitive and require similar resources, which means that their cost is usually the same for every client. Custom campaigns can be completely different depending on the needs of the customer, meaning that the resources allocated to each project will also vary, and so will its costs. **Diversification of offering:** Project management software offers the ability to combine multiple types of services to diversify the offering of a company. This flexibility allows teams to adapt to the changing preferences of their customer and market demand. The ability to quickly respond to market changes can be an essential competitive advantage in highly competitive industry sectors such as professional services.  **Effectiveness and profitability tracking:** Project management is needed to track the effectiveness and profitability of professional services activities. By allocating the right resources to the right tasks at the right time, project managers can deliver the project on time and on budget, which improves customer satisfaction and productivity. ### Who Uses Project Management Software? Most employees, as well as the partners and customers of a project-based business benefit from using project management software.  **Employees:** Project management software help employees involved in project execution, who need to know what they have to do and when. Employees also update the system when they complete tasks and use the software to communicate and collaborate with internal and external stakeholders. Through integration with other solutions, employees can track the time spent on each activity or check the availability of resources like equipment or components.  **Project managers:** Project managers need access to all the features of the system to define projects and resources and monitor all activities, but also to intervene and modify any part of a project when necessary. This can only be achieved through alerts and notifications with different levels of severity, and which include workflows for escalation. Project managers are also involved in setting and managing access rights for internal and external users. **Executives:** Executives mostly use analytics and reporting to monitor projects. Besides details on the status of the project, they also need information on the costs of the resources allocated and the overall effectiveness of each project. They can also benefit from using alerts and notifications when activities or stages of the project are completed.  **Partners:** It is important for partners, such as contractors or third-party providers of services that complement the offering of the company. Since external contributors are only involved in particular activities at different stages of the project, they need to access the information required to do their job and nothing more.  **Customers:** Customers may also use this type of software through dedicated portals to monitor the progress of one or multiple projects, provide feedback, and communicate with the service provider. For large and complex projects, customers may have a dedicated person or team responsible for the project; they could need access to the project management solution of the provider. ### What are the Alternatives to Project Management Software? There are several alternatives to project management software which can replace this type of software, either partially or entirely: [Project and portfolio management software](https://www.g2.com/categories/project-and-portfolio-management) **:** PPM focuses on project portfolios, which are groupings of projects with common characteristics, that share the same resources and can be planned and managed as a group. While PPM software often includes functionality to manage individual projects, project management solutions usually don't provide portfolio management features. This means that standard project management tools are not a good option for companies that need to manage portfolios of projects. [Professional services automation software](https://www.g2.com/categories/professional-services-automation) **:** PSA is an ERP for professional services, which delivers modules for the front office (sales and marketing), back office (accounting and HR), as well as PPM. This type of software is ideal for medium and large services companies that prefer to use a single integrated system for the entire business. **ERP:** Other than PSA, there are two types of ERP for project-based companies: [ETO ERP software](https://www.g2.com/categories/eto-erp) (for manufacturers of complex custom products in industries like aerospace and defense) and [Project-based ERP software](https://www.g2.com/categories/project-based-erp) (for government contractors). Typical ERP systems don't always include the functionality required by these companies, such as bidding, contract management, or time and expense management. Also, most ERP systems' project management modules aren't robust enough for manufacturing and government contractors.  [Work management software](https://www.g2.com/categories/work-management) **:** Small and medium professional services companies don't always need PSA but often require features that aren't usually included in project management software. These features can vary by industry, for instance, marketing agencies need content authoring and document management functionality. Work management is a relatively new type of software that combines project management with collaboration and industry-specific functionality. #### Software Related to Project Management Software Most business software is related directly or indirectly with project management software, some of the most important ones are: [Collaboration & productivity software](https://www.g2.com/categories/collaboration-productivity): Collaboration is critical for project management because there are always multiple parties involved. While project management software includes essential features for collaboration, more advanced software such as team collaboration software can be beneficial for large teams and complex projects. When it comes to productivity, new types of tools such as productivity bots software allow project managers to automate mundane tasks and focus on strategy. [Content management systems](https://www.g2.com/categories/content-management): In some industries like marketing and advertising, content is the main deliverable of the company. Therefore, it is important for teams that rely on content to have the ability to manage libraries, databases, and other tools needed to create, track, and share multiple types of content. Depending on the complexity of the deliverables, project managers may need to use simple tools such as online form builder software, or complex solutions like knowledge management and enterprise content management (ECM) software. [Partner management software](https://www.g2.com/categories/partner-management): Project managers often work with external consultants or companies specialized in business areas that the company doesn’t have the expertise to cover. For instance, companies may need to work with legal consultants to make sure that contracts and other documents comply with regulations. Outsourcing specific tasks to freelancers can also be more beneficial than hiring employees. In these cases, project managers need to track who they’re working with, what they are responsible for, and how they perform. [Process automation software](https://www.g2.com/categories/process-automation) **:** Medium to large companies with complex operations need to define, implement, and optimize team processes to streamline operations. While project management software includes some features for workflow management, advanced functionality for process automation requires integration with business process management software. Another way to automate processes is to use robotic process automation (RPA) software, which uses bots to assist employees with repetitive and tedious tasks. [Accounting software](https://www.g2.com/categories/accounting) **:** Accounting and billing software is used to manage a project's invoices and track costs. Accounting software can also be used for complex projects that involve teams in several locations that may have different financial regulations, currencies, or taxes. Billing software is also essential for large projects to consolidate different types of expenses related to the purchase of resources, rentals of equipment, or services delivered by contractors. [Contract management software](https://www.g2.com/categories/contract-management) **:** Contract management software defines the terms and service level agreements for projects. Service providers must identify activities and milestones and ensure their customers have access to this information. Contracts can also be used for legal issues caused by late deliveries and the poor quality of the services provided, and sometimes to collect outstanding payments from customers. [Customer service software](https://www.g2.com/categories/customer-service) **:** Customer service software is used to maintain the relationship with the customer during the contract and to ensure that terms and conditions are correctly applied. The customer service department is usually the main point of contact between companies and their customers; they must be able to react quickly and efficiently to any customer requests. They are also responsible for identifying issues that may jeopardize the relationship with the customer, and escalating them to project managers. [HR software](https://www.g2.com/categories/hr) **:** HR software and payroll solutions are essential for large companies with many employees. These types of software are used to define job roles and responsibilities, wages, and other forms of remuneration, and work schedules. Since labor is the most important part of the total costs of any professional services company, it is critical to track it while also ensuring compliance with labor laws and collective bargaining agreements. [ERP systems](https://www.g2.com/categories/erp-systems) **:** ERP systems usually include some of the features mentioned above but rarely all of them. When companies use ERP as their primary system and cannot afford separate solutions for customer service or contract management, they prefer a project management solution that includes these features. They may also choose to adopt tools or addons that complement their ERP and project management solutions. There are also several types of services related to project management software. Related services can vary from external project management to project optimization, and can be delivered by a company of any size from independent contractors to multinational consulting companies: - **Outsourcing:** Project management outsourcing is used by companies that do not wish to invest in the technology and the expertise required to manage projects. While this approach is mostly adopted for one-time projects, some companies use it regularly. - **Advisory:** Project advisory services help companies define and implement strategies to improve the way they deliver projects or groups of projects. Advisors work with executives and project managers to determine how a company can optimize its offering to adapt to market changes, expand to new markets, or diversify its activities. - **Consulting:** Consulting services for project optimization are essential for professional services companies that do not have the internal expertise required to determine what can be improved. Consultants with extensive experience can quickly identify areas of improvement, and suggest changes or new approaches to project management. ### Challenges with Project Management Software There are hundreds of project management software and tools which may seem similar but aren’t. The difference between these solutions makes it difficult for buyers to understand exactly what they do and how they work with other software products. The most important challenges with project management software are described below: **Features:** Not enough or too many features can be an issue for growing companies that either outgrew existing software or implemented project management solutions that are too advanced for their needs. The best way to avoid this problem is to evaluate project management solutions based on current and future needs. **Integrations:** Lack of integration between project management software and other solutions creates silos of information that are disconnected, which can lead to data processing errors. User adoption can also be negatively impacted when employees use multiple systems and enter the same information in more than one. **Reporting:** Canned reporting and lack of analytics is a significant issue for legacy project management solutions. New software usually provides more flexible analytics or integration with business intelligence tools. Another challenge is that more flexible analytics don’t necessarily cover advanced reporting needs. Buyers should evaluate vendors’ ability to offer the optimal mix of analytics features and flexibility for their specific needs. **Bring your own software (BYOS):** BYOS is a trend similar to bring your own device (BYOD); it refers to the fact that employees can decide to use project management tools that are not approved by their employer. Since there are different tools available, many of them free to use, employees may be tempted to try them for their team or department. This trend may lead to the creation of information silos when different teams or departments choose to utilize separate project management software. **Legacy software:** While most project management software products are web-based (meaning users only need an internet browser to access the system), some old solutions still need to be hosted by the company on its servers. On-premises project management (known as self-hosted project management software) needs to be installed on a server and on the computer of each employee who needs access to the software. Adding or removing users can be difficult. Additionally, old project management tools that don’t have a web-based interface aren’t very user friendly and cannot be easily configured. ### Which Companies Should Buy Project Management Software? Any company that manages projects can benefit from this type of software, but project management software is essential for the following types of businesses: **Professional services companies:** Professional services are usually delivered as projects, such as a marketing campaign to launch a product or the design of an apartment building. Each project can have different deliverables and timelines and require multiple resources (human and material). Professional services companies need to plan project management tasks, assign resources to each one, and monitor project progress to deliver on time and budget. **Project-based manufacturers:** Project-based manufacturing (also known as engineer to order or make to order) refers to the production of unique products customized for each customer. A few examples of such products are conveyor systems for warehouses, drilling equipment for oil and gas, or shipping vessels. Project management helps these companies design, manufacture, and provide maintenance services for complex custom products. ### How to Buy Project Management Software #### Requirements Gathering (RFI/RFP) for Project Management Software Requirements should cover the entire lifecycle of the project, from scoping and estimating to planning, execution, monitoring, and closing. Depending on the complexity of its operations, buyers may want to create more detailed requirements for the functionality that is critical to the company. For instance, a business that outsources project execution would focus more on defining, planning, and tracking projects. #### Compare Project Management Software Products **Create a long list** The long list is created by excluding the products that are not a good fit for the buyer. If buyers only want cloud software, all solutions delivered on-premises are excluded from the list. Another essential criterion could be the project methodology supported by the software. IT departments and services providers prefer to take an agile approach to project management, which means that all solutions not supporting this methodology are usually not considered for the selection. **Create a short list** The requirements list mentioned above is sent to the vendors included in the long list to provide detailed information on supporting each feature. Buyers should also ask vendors to provide customer references and pricing information. It is highly recommended to use objective third party analysis and software reviews to learn more about the vendors and their products. Using vendor responses to RFIs, customer references, reviews, and independent research, buyers can compare products to identify their strengths and weaknesses. At the end of the processes, buyers should have a list of two to four finalists that provide very similar functionality. **Conduct demos** The best way to differentiate between the products on the short list is to conduct demos of each product to see how they can be used in real-life scenarios. Buyers create demo scripts that include requirements and workflows specific to their company, and vendors provide a demo in real-time, which follows the script. Since very long demos can be counterproductive, buyers should focus on the critical features. For instance, instead of asking vendors to show how they create a project and add tasks to it (which is basic project management), buyers may want to focus on interdependencies between tasks or changes to a project's timeline.  Other than functional requirements, buyers should also evaluate a product based on its ease of use and flexibility to make sure that it’s intuitive and collaborative. The selection team members attending the demo should rate each criterion or requirement on a predefined scale, which will allow them to consolidate all ratings and objectively compare software.  #### Selection of Project Management Software **Choose a selection team** The selection team includes executives such as the CEO, CTO, or CFO, as well as project managers or members of the project management office team. It is recommended that the project managers involved have extensive experience managing projects and using this type of software.  **Negotiation** While the software's cost is usually an essential factor in negotiation, buyers should not compromise on features to save money. It may also be tempting to buy components or services that are not critical or important for the company. At the same time, buyers should try to get discounts or free tools and services to complement the project management solution.  Medium to large companies should also take into account the ability of the vendor to help them update their business processes and best practices for project management. An engineering company and a marketing agency have very different operations and the project management software alone may not be enough to increase productivity. While they can be expensive, business process reengineering services are critical for companies with complex projects. **Final decision** The final decision should be made by the entire selection team. It should be based on the information gathered about each product, its vendor, and their ability to provide the functionality and services required by the buyer. Ideally, buyers should request information on the estimated ROI of the software. The vendor's contract length and discounts can also have a significant impact on the final decision.  ### What Does Project Management Software Cost? On-premises project management software is sold as perpetual or named licenses, which allow buyers to use the software indefinitely and without renewals. The cloud or SaaS solutions use the subscription model, which licenses the software on a monthly or yearly basis. This does not include licenses for operating systems or database management, which are the buyer's responsibility. Most project management software provide multiple tiers or editions, which are versions of the same software with different features. Many basic versions are free for a limited number of users. In theory, cloud products allow buyers to scale up or down quickly (add or remove users) and change editions. In practice, vendors try to sell packages or plans that are less flexible and only allow buyers to make changes at the end of the contract. The licenses' cost can vary depending on the user's role (administrator, employee, manager, or contributor).  Finally, a project management solution's initial cost may include various services offered by the vendor, such as consulting, customization, integration, or business process reengineering.  #### Return on Investment (ROI) To determine the ROI of a project management software, buyers need to identify the product's costs (initial and ongoing) and its quantifiable benefits (increased productivity, less time spent managing tasks, better resource allocation). The costs and benefits of the software aren't always obvious. For example, ongoing costs represent the licenses users need to access the system and include additional support, training, or software configuration. Large companies may also require a dedicated employee to manage the system, user access, or change requests. The main challenge with the benefits is that they are difficult to calculate. Therefore, buyers must estimate how the advantages of project management software impact their finances and profitability. ### Implementation of Project Management Software **How is Project Management Software Implemented?** Depending on the complexity of the software and the buyer's operations, implementation can be straightforward or complicated.  **Small businesses:** Small businesses with essential project management needs usually adopt cloud software, which does not require installation. Standard project management software usually provides enough out-of-the-box features for these companies, so there's no need to configure the system or buy additional modules or addons. **Mid-market** **companies:** Such companies may require industry-specific features, data migration, and integration with other business software. These require an implementation plan and a dedicated employee in charge of the process. Vendor assistance is also essential, especially for configuration, data migration, and integration.  **Enterprises:** Enterprises usually take a phased approach to implementation by deploying the software in each location or division at a time. This approach is preferable to deploying the system everywhere at the same time, which can cause significant disruptions and requires substantial resources. **Who is Responsible for Project Management Software Implementation?** Buyers should have a project manager in charge of the implementation, who works with a team of subject matter experts, and the vendor and its partners.  While managers and executives aren't always directly involved, they are responsible for keeping the implementation on track. Any changes are recommended by the project manager and approved or rejected by the managers in charge. **What Does the Implementation Process Look Like for Project Management Software?** The implementation process is made of several phases, which may not always apply to all buyers. For instance, a new company does not need data migration services since it has no historical data from previous systems.  The main phases of a project management software implementation are as follows: **Data migration:** Migration of data from any data sources used previously by the buyer to manage projects, such as software, spreadsheets, custom solutions, and databases. While keeping historical data is essential for reporting purposes, companies don't need to migrate all the details of past projects such as project plans, GANNT charts, and so on. **System configuration:** System configuration varies significantly from one company to another and can be a fundamental challenge. Standard project management requires little setup, but managing complex processes may involve advanced customizations and integration with other systems or records such as CRM or ERP. **User management:** User management defines who does what in the system and assigns them access rights accordingly. An administrator has access to all features, including the user management module. Project managers can add and modify projects. Most employees can only see and complete the tasks assigned to them. **Testing the software:** Software testing should be performed using a demo database, a copy of the database used for daily operations. Ideally, the demo dataset should include the data from migration and the system and user roles configuration.  **Training:** User training can be done using online learning tools or in person (recommended for admins and advanced users). It also helps to train a trainer who can help new users with training.   **Go-live:** Go-live refers to the switch from the old system (or multiple products) to the new project management solutions. Using both the old and new software is not recommended after the go-live, as it will generate confusion, double entries, and loss of productivity. **Adjustments:** Some adjustments are unavoidable after the implementation. Generally, complex implementation and software require more adjustments after go-live.  **When Should You Implement Project Management Software?** It is recommended to avoid implementing project management software during a critical phase of an important project. When buyers use this type of software to manage project costs and budgets, it is preferable to finalize the implementation after the year-end financial closing process. This ensures that accounting transactions related to projects are closed and do not impact the new fiscal year.  ### Project Management Software Trends **Cloud** Cloud and mobile technologies are making project management more affordable and easier to use, which dramatically increased adoption in recent years. These technologies also allowed new players to enter the market and provide better and more flexible alternatives to legacy software. Multi-cloud is another trend that is gaining traction in the software market; it refers to partnerships between cloud vendors to deliver tighter integration between their offerings. Better integration can be beneficial for SMB companies with low budgets, but medium to large companies should also consider other options for integration. **Collaboration** Collaboration has always been an essential part of project management, but rigid project management software made it difficult. Recent technologies and higher expectations from new generations of users made vendors deliver better collaboration features, either out of the box or through integration with other software. Many vendors provide separate solutions for collaboration as part of their offerings while others only focus on this type of software. **Functionality** Extended functionality refers to the tendency to add more features, such as customer management, billing, or accounting, on top of the core offering for project management. Vendors use this strategy to differentiate themselves from competitors. This approach can be beneficial for SMBs who prefer to have project management and other features delivered as a single product. It can also be confusing for medium to large companies because the extended functionality isn’t always robust enough for their needs. **Manufacturing** Another trend related to project management software is the need for manufacturing and distribution companies to diversify their activities to increase revenues and provide a better customer experience. Traditionally, only manufacturers of heavy machinery or sophisticated equipment would provide installation and maintenance to customers to avoid costly mistakes. Nowadays, SMB manufacturers are adopting similar strategies but cannot afford to invest in project-based ERP to manage their new activities. Instead, these companies rely on project management or field service software, which are usually separate from their ERP systems. **Agile project management** Agile project management is a methodology that focuses on the collaboration between cross-functional teams. As opposed to the traditional waterfall approach, agile is based on frequent inspection of the progress of a project which can trigger corrective actions. This way, issues or challenges can be addressed quickly before they become significant and may jeopardize the success of a project. Agile project management also allows for rapid delivery of high-quality projects. While agile isn’t a new concept, it has been widely adopted recently because of its benefits, especially by IT and software development companies. **Virtualization** Virtual project management relies on a virtual team to complete tasks and monitor the effectiveness of a project. Virtual teams refer to employees working remotely across multiple locations. This approach may reduce project costs, but it can also bring challenges such as miscommunication between users from different countries and cultures, or the difficulty of scheduling employees across different time zones. **Work management** Work management is a new type of software that combines project management, workflow management, and collaboration process functionality to manage the flow of business data and operations. The main difference between work management and PSA software is that the former does not provide advanced back-office features like accounting. Work management will likely replace project management and back-office tools more and more in the future. Since work management solutions focus on services businesses, this type of software isn’t always a good choice for other industries like manufacturing or logistics. **Tools** Most project management features exist as separate tools that can be bought and used independently. Some examples include task management, time tracking, and resource management. Timesheets are another example of project management tools, these are used to monitor employees’ time on various tasks when they aren’t directly involved in project management. For instance, employees that install and maintain hardware don’t need to use project management software and can benefit from using timesheets.