--- title: Gmail Backup Tool Reviews meta_title: 'Gmail Backup Tool Reviews 2026: Details, Pricing, & Features | G2' meta_description: Filter 38 reviews by the users' company size, role or industry to find out how Gmail Backup Tool works for a business like yours. aggregate_rating: rating_value: 4.4 review_count: 38 scale: '5' date_modified: '2026-08-09' parent_category: name: Data Recovery url: https://www.g2.com/categories/data-recovery --- # Gmail Backup Tool Reviews **Vendor:** Cigati Solutions **Category:** [Email Archiving Software](https://www.g2.com/categories/email-archiving) **Average Rating:** 4.4/5.0 **Total Reviews:** 38 ## About Gmail Backup Tool A Gmail Backup Tool is a specialized software solution designed to securely download and save emails from your Gmail account to a local system or external storage. It helps users create a complete backup of their mailbox, including emails, attachments, contacts, calendars, and other data. This tool is especially useful for data protection, migration, and offline access. Users can export Gmail data into multiple file formats such as PST, MBOX, EML, PDF, and more, making it easier to access emails across different email clients like Microsoft Outlook, Thunderbird, and Apple Mail. Key Features: - Backup Gmail emails with attachments - Export data into multiple file formats - Maintain folder hierarchy and email properties - Selective backup using date filters - Remove duplicate emails during backup - Support for bulk Gmail account backup ## Gmail Backup Tool Reviews ### 1. Gmail backup tool - simple enough and straightforward **Rating:** 3.0/5.0 stars **Reviewed by:** Verified User in Retail | Mid-Market (51-1000 emp.) **Reviewed Date:** December 10, 2021 **What do you like best about Gmail Backup Tool?** Straightforward to use, very solid. Had no major issues or problems with setup or functionality and it's been reasonably priced as well. Most features are consistently useful. **What do you dislike about Gmail Backup Tool?** A bit lacking in features, incremental backups don't work entirely correctly. Had a few issues with pausing and then resuming downloads but that has been minor. **Recommendations to others considering Gmail Backup Tool:** Overall a very solid product that fills in for a niche that exists: Gmail users with corporate domains who need to have local backups of important emails. **What problems is Gmail Backup Tool solving and how is that benefiting you?** We use this to replace a manual process to backup important gmail information. We were pulling everything in and then copying to hard drives then moving to our NAS. Now we just do that automatically. ### 2. Able to store data **Rating:** 3.0/5.0 stars **Reviewed by:** Verified User in Hospitality | Small-Business (50 or fewer emp.) **Reviewed Date:** August 26, 2021 **What do you like best about Gmail Backup Tool?** Prevent carrying large sums of money and paper documents which slows down global warming as everything is done digitally. **What do you dislike about Gmail Backup Tool?** Lack of biometric authentication using iris and fingerprint and voiceprint to authenticate my identity to prevent phishing and impersonation attempts by hackers . **Recommendations to others considering Gmail Backup Tool:** Should prevent storing sensitive information like password and medical information as they are not encrypted and might lead to data theft and cyber crime. **What problems is Gmail Backup Tool solving and how is that benefiting you?** Prevent printing paper and reduce carbon footprint ### 3. effective mail backup solution **Rating:** 3.0/5.0 stars **Reviewed by:** Verified User in Telecommunications | Enterprise (> 1000 emp.) **Reviewed Date:** September 01, 2021 **What do you like best about Gmail Backup Tool?** We can migrate the e-mail from Gmail to Yahoo Mail using the Handy Backup. **What do you dislike about Gmail Backup Tool?** The E-mail backup plugin to backup Gmail to drive needs a certificate that is regularly changed by google, sometime the plug-in will not work. **What problems is Gmail Backup Tool solving and how is that benefiting you?** Mails in Gmail are backed to GDrive and to the local storage. ## Gmail Backup Tool Discussions - [What is the new feathers come](https://www.g2.com/discussions/what-is-the-new-feathers-come) - 1 comment, 2 upvotes - [What is the best way to prevent cybercriminals from accessing confidential emails?](https://www.g2.com/discussions/what-is-the-best-way-to-prevent-cybercriminals-from-accessing-confidential-emails) - 1 comment, 1 upvote - [View Gmail Backup Tool pricing details and edition comparison](https://www.g2.com/products/cigati-solutions-gmail-backup-tool/reviews?filters%5Bnps_score%5D=3§ion=pricing&secure%5Bexpires_at%5D=2026-08-12+11%3A21%3A06+-0500&secure%5Bsession_id%5D=17eeb67d-02e4-431b-8d03-71a08cfa9177&secure%5Btoken%5D=57b6a42606fb52f2adbd098530bb9361c9ab4c0e265aa1a393b82c453b859237&format=llm_user) ## Gmail Backup Tool Features **Functionality** - Email Storage - Encryption - Reporting - Email Analysis - Migration - Archive Backup - Secure Data Storage **Agentic AI - Email Archiving** - Autonomous Task Execution - Multi-step Planning - Cross-system Integration - Proactive Assistance - Decision Making - Third-Party Integrations - File Transfer - Microsoft Outlook Integration **Additional Functionality** - Full Text Search - Metadata Management - Access Controls/Permissions - Archiving & Retention - Tagging - Email Alerts - Indexing - Email Attachment Protection - Storage Management - Data Retention Management - SSL Security - Deduplication - Audit Trail - User Management - Email Management - Workflow Management - Reporting & Statistics - Anti Virus - Policy Management - eDiscovery - Event Logs - Anti Spam - Collaboration Tools - API - Data Compression - Data Import/Export - Simple Mail Transfer Protocol (SMTP) - Version Control - Backup and Recovery - Threat Protection - Multiple File Format Support - Compliance Management - Drag & Drop - Filtering - Match & Merge - AI Copilot - Generative AI ## Top Gmail Backup Tool Alternatives - [NinjaOne](https://www.g2.com/products/ninjaone/reviews) - 4.7/5.0 (4,954 reviews) - [Paubox](https://www.g2.com/products/paubox/reviews) - 4.9/5.0 (613 reviews) - [CyberSentriq](https://www.g2.com/products/cybersentriq/reviews) - 4.6/5.0 (385 reviews)