--- title: Gmail Backup Tool Reviews meta_title: 'Gmail Backup Tool Reviews 2026: Details, Pricing, & Features | G2' meta_description: Filter 38 reviews by the users' company size, role or industry to find out how Gmail Backup Tool works for a business like yours. aggregate_rating: rating_value: 4.4 review_count: 38 scale: '5' date_modified: '2026-08-09' parent_category: name: Data Recovery url: https://www.g2.com/categories/data-recovery --- # Gmail Backup Tool Reviews **Vendor:** Cigati Solutions **Category:** [Email Archiving Software](https://www.g2.com/categories/email-archiving) **Average Rating:** 4.4/5.0 **Total Reviews:** 38 ## About Gmail Backup Tool A Gmail Backup Tool is a specialized software solution designed to securely download and save emails from your Gmail account to a local system or external storage. It helps users create a complete backup of their mailbox, including emails, attachments, contacts, calendars, and other data. This tool is especially useful for data protection, migration, and offline access. Users can export Gmail data into multiple file formats such as PST, MBOX, EML, PDF, and more, making it easier to access emails across different email clients like Microsoft Outlook, Thunderbird, and Apple Mail. Key Features: - Backup Gmail emails with attachments - Export data into multiple file formats - Maintain folder hierarchy and email properties - Selective backup using date filters - Remove duplicate emails during backup - Support for bulk Gmail account backup ## Gmail Backup Tool Reviews ### 1. Seamless integration between your Dropbox and Gmail Account's including Files backup. **Rating:** 4.0/5.0 stars **Reviewed by:** Daniel Allan M. | QuickBooks Online Accountant and advanced ProAdvisor, Consulting, Small-Business (50 or fewer emp.) **Reviewed Date:** March 27, 2024 **What do you like best about Gmail Backup Tool?** Being able to switch into my Dropbox Account and access Files that I'd like to share in an Email that I'm writing. **What do you dislike about Gmail Backup Tool?** It's not optimized for Mobile apps hence the Add-on can best be set up and used through the Gmail Desktop to Dropbox Desktop Apps. It can still be used in the Gmail Mobile App where the interphase is different and one may experience delayed syncing or other syncing complications if not well set up. **What problems is Gmail Backup Tool solving and how is that benefiting you?** Quickly access and share Files in Dropbox directly from my Gmail saves time. It also saves storage space in my Gmail and declutters it! Furthermore, sharing file's via Dropbox links enhances the Security of document's shared by using customized sharing options that are available in Dropbox. ### 2. It allows backup Gmail to Google Drive and many more. **Rating:** 4.0/5.0 stars **Reviewed by:** Amisha B. | Educator, Enterprise (> 1000 emp.) **Reviewed Date:** June 12, 2022 **What do you like best about Gmail Backup Tool?** I like the most that it allows backup Gmail to Google Drive, to a local disk, an external USB unit or to any other storage that you want to use, and it is free to download so that everyone can use it for their ease. **What do you dislike about Gmail Backup Tool?** There is nothing to dislike in Gmail Backup Tool, I would like to light some issues which I am facing that on backuping the Gmail sometime we found that some information is missing in the context, If this bug will be solved then no any app can replace it. **Recommendations to others considering Gmail Backup Tool:** I will first suggest that whenever you are performing Organisation Building then you will need multiple Browsing then You would need this Gmail Backup Tool so that whenever you shift to another OS or another System then you will successfully backup it. **What problems is Gmail Backup Tool solving and how is that benefiting you?** It allows backup Gmail to Google Drive, to a local disk, an external USB unit or to any other storage that you want to use, and it is free to download so that everyone can use it for their ease. Whenever I want to shift my OS to another then it helps me to restore my all old datas. ### 3. Excellent tool for the organization to recover data **Rating:** 4.0/5.0 stars **Reviewed by:** Verified User in Computer Software | Mid-Market (51-1000 emp.) **Reviewed Date:** July 02, 2022 **What do you like best about Gmail Backup Tool?** As in the organization, there is a risk sometimes that we might lose our data. But because of this tool no more hesitation, we can back up our Gmail data into various formats also we can transfer our emails from one to another email like yahoo mail etc. **What do you dislike about Gmail Backup Tool?** It took a lot of time to back up the data as sometimes we don't have that much patience and time to wait. Also, the interface of using the tool should make it more simple. A lot of people will get confused regarding how to use it. **What problems is Gmail Backup Tool solving and how is that benefiting you?** 1. Can backup my all-important mails. 2. Transfer my mails from one platform to another easily. 3. Also, we can backup data into various formats. 4. It also worked on my corrupted files which is the best thing for me. ### 4. Amazing backup tool for all your emails **Rating:** 4.0/5.0 stars **Reviewed by:** Lawrence D. | Head Of Recruitment, Mid-Market (51-1000 emp.) **Reviewed Date:** January 27, 2022 **What do you like best about Gmail Backup Tool?** The best thing I like with regards to this tool is it's pretty user-friendly to understand, so regardless of whether you are a beginner or an accomplished client, you can easily install and find your lost messages. In addition, you can rest be assured that your information is exceptionally secured as this instrument is a part of Google. **What do you dislike about Gmail Backup Tool?** I do not see anything I could dislike as it tackles all my concerns. There is definitely a scope to improve the user interface **Recommendations to others considering Gmail Backup Tool:** You should definitely try this tool as it is user friendly and good value for money **What problems is Gmail Backup Tool solving and how is that benefiting you?** It has saved me a tremendous measure of time as initially, I had to backup emails manually, but now, as this is automated, it has been such a consolation ### 5. Gmail Backup Tool is a joy to use,absolutely fantastic. **Rating:** 4.0/5.0 stars **Reviewed by:** Fundiso M. | Technical Support Engineer | Microsoft Certified Trainer, Information Technology and Services, Small-Business (50 or fewer emp.) **Reviewed Date:** October 17, 2021 **What do you like best about Gmail Backup Tool?** Easy to use despite being a novice or an experienced user. Plus it has full Windows compatibility, and considering most users are on Windows it doesn't need much to implement it **What do you dislike about Gmail Backup Tool?** There are quite a number of similar tools out there which are actually very good alternatives,so Gmail Backup Tool doesn't really stand out against competition. **Recommendations to others considering Gmail Backup Tool:** It is a good tool, easy and straightforward to use even for novices they can find their way around it fairly easily in my opinion. **What problems is Gmail Backup Tool solving and how is that benefiting you?** My data is kept secure and I can choose from a lot of options of the the file type I wish to backup in. ### 6. Fantastic tool for email backup **Rating:** 4.0/5.0 stars **Reviewed by:** Shayna A. | Academic Specialist, Mid-Market (51-1000 emp.) **Reviewed Date:** November 24, 2021 **What do you like best about Gmail Backup Tool?** The best thing about the Gmail backup tool is that it is easy to install and can find lost emails. It is easy to use and can store a large amount of data. The competitors do not provide this facility. **What do you dislike about Gmail Backup Tool?** There is nothing to dislike as it solves my problems, still a suggestion if could be made accessible o everyone. **What problems is Gmail Backup Tool solving and how is that benefiting you?** The backup tool is easy and quick. I deleted the necessary files by mistake found it as I could find the misplaced files. ### 7. Best Backup tool **Rating:** 4.0/5.0 stars **Reviewed by:** Arun S. | Security Analyst, Mid-Market (51-1000 emp.) **Reviewed Date:** October 05, 2021 **What do you like best about Gmail Backup Tool?** Personally, for me, this is easy to install with a lot of user-friendly options for guidance. moreover, this is excellent for storing vast amounts of information **What do you dislike about Gmail Backup Tool?** 1st thing it is not free and another major issue is the format of the backup file is unstable and unaccurate for searching. **Recommendations to others considering Gmail Backup Tool:** I would recommend it for mail backups especially if you are concerned about different accounts and their management. **What problems is Gmail Backup Tool solving and how is that benefiting you?** As of now, it is greatly serving for backing up mails for various hierarchical accounts in PDF formats. ### 8. Lost Data Retrieval is most important feature to have. **Rating:** 4.0/5.0 stars **Reviewed by:** Amit P. | Software quality engineer, Mid-Market (51-1000 emp.) **Reviewed Date:** October 19, 2021 **What do you like best about Gmail Backup Tool?** This tool creates backups of your Gmail account in a matter of seconds and prevents any data loss due to any accident without having to do any tiresome process. **What do you dislike about Gmail Backup Tool?** The user interface can be improved to a new design. **What problems is Gmail Backup Tool solving and how is that benefiting you?** One time accidentally deleted an important mail that was found in the backup that I created earlier. ### 9. Your very own personal assistant **Rating:** 4.0/5.0 stars **Reviewed by:** Debabrata C. | Market Research Analyst, Small-Business (50 or fewer emp.) **Reviewed Date:** July 16, 2021 **What do you like best about Gmail Backup Tool?** It is user-friendly, easy to install, and is excellent for storing vast amounts of information **What do you dislike about Gmail Backup Tool?** It takes up a lot of storage. A good compression should be used in it to save space. **Recommendations to others considering Gmail Backup Tool:** I would definitely recommend the Gmail Backup tool to others as it can take the workload off your shoulders, and it solves every problem you face with your email backup. **What problems is Gmail Backup Tool solving and how is that benefiting you?** I am able to import emails and save them into pdf formats so that I can share those emails with others and read them offline. I can maintain folder hierarchy and data integrity of Gmail data downloaded ### 10. Backup email server! **Rating:** 4.0/5.0 stars **Reviewed by:** Verified User in Medical Practice | Small-Business (50 or fewer emp.) **Reviewed Date:** August 24, 2021 **What do you like best about Gmail Backup Tool?** I like best the ability to not only backup my email server but find lost files if misplaced. **What do you dislike about Gmail Backup Tool?** I dislike that the program is not free for all users. **Recommendations to others considering Gmail Backup Tool:** I recommend making sure all files are backed up by then program prior to using the email server **What problems is Gmail Backup Tool solving and how is that benefiting you?** With this tool I am problem solving email backup issues like lost or misplaced files. ## Gmail Backup Tool Discussions - [What is the new feathers come](https://www.g2.com/discussions/what-is-the-new-feathers-come) - 1 comment, 2 upvotes - [What is the best way to prevent cybercriminals from accessing confidential emails?](https://www.g2.com/discussions/what-is-the-best-way-to-prevent-cybercriminals-from-accessing-confidential-emails) - 1 comment, 1 upvote - [View Gmail Backup Tool pricing details and edition comparison](https://www.g2.com/products/cigati-solutions-gmail-backup-tool/reviews?filters%5Bnps_score%5D%5B%5D=4§ion=pricing&secure%5Bexpires_at%5D=2026-08-13+11%3A43%3A22+-0500&secure%5Bsession_id%5D=e9e913d9-a57f-4fb0-a532-8997dcc953de&secure%5Btoken%5D=0d207a0c1e4d4877a8622184222525eefb71692de64fc91f8e60eb28ba4bb686&format=llm_user) ## Gmail Backup Tool Features **Functionality** - Email Storage - Encryption - Reporting - Email Analysis - Migration - Archive Backup - Secure Data Storage **Agentic AI - Email Archiving** - Autonomous Task Execution - Multi-step Planning - Cross-system Integration - Proactive Assistance - Decision Making - Third-Party Integrations - File Transfer - Microsoft Outlook Integration **Additional Functionality** - Full Text Search - Metadata Management - Access Controls/Permissions - Archiving & Retention - Tagging - Email Alerts - Indexing - Email Attachment Protection - Storage Management - Data Retention Management - SSL Security - Deduplication - Audit Trail - User Management - Email Management - Workflow Management - Reporting & Statistics - Anti Virus - Policy Management - eDiscovery - Event Logs - Anti Spam - Collaboration Tools - API - Data Compression - Data Import/Export - Simple Mail Transfer Protocol (SMTP) - Version Control - Backup and Recovery - Threat Protection - Multiple File Format Support - Compliance Management - Drag & Drop - Filtering - Match & Merge - AI Copilot - Generative AI ## Top Gmail Backup Tool Alternatives - [NinjaOne](https://www.g2.com/products/ninjaone/reviews) - 4.7/5.0 (4,954 reviews) - [Paubox](https://www.g2.com/products/paubox/reviews) - 4.9/5.0 (614 reviews) - [CyberSentriq](https://www.g2.com/products/cybersentriq/reviews) - 4.6/5.0 (385 reviews)